Category : Databases and related files
Archive   : PCMECH21.ZIP
Filename : PCMECH.DOC

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VERSION 2.1

MAINTENANCE MANAGEMENT SYSTEM

USERS MANUAL

Copyright (C) 1986-1991 by Michael R. Busman






























C O N T E N T S
---------------

PAGE
LIST OF FILES ON THIS DISK ....................... 1

INTRODUCTION ..................................... 2

INSTALLATION & HARDWARE REQUIREMENTS ............. 4

GETTING STARTED .................................. 6

UTILITIES SYSTEM ................................. 8

INVENTORY SYSTEM ................................. 10

WORK ORDER SYSTEM ................................ 19

PREVENTIVE MAINTENANCE SYSTEM .................... 24

EQUIPMENT DATABASE SYSTEM ........................ 30

EMPLOYEE DATABASE SYSTEM ......................... 32

ERROR MESSAGES ................................... 34

TIPS & POINTERS .................................. 36

GETTING HELP ..................................... 37

HOW TO REGISTER PC MECHANIC ...................... 38

REGISTRATION FORM ................................ 39

HISTORY OF PC MECHANIC ........................... 40































DISCLAIMER OF WARRANTY

THIS SOFTWARE AND MANUAL ARE SOLD "AS IS" AND WITHOUT WARRANTIES
AS TO PERFORMANCE OF MERCHANTABILITY OR ANY OTHER WARRANTIES
WHETHER EXPRESSED OR IMPLIED. BECAUSE OF THE VARIOUS HARDWARE
AND SOFTWARE ENVIRONMENTS INTO WHICH THIS PROGRAM MAY BE PUT, NO
WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED.

GOOD DATA PROCESSING PROCEDURE DICTATES THAT ANY PROGRAM BE
THOROUGHLY TESTED WITH NON-CRITICAL DATA BEFORE RELYING ON IT.
THE USER MUST ASSUME THE ENTIRE RISK OF USING THE PROGRAM. ANY
LIABILITY OF THE SELLER WILL BE LIMITED EXCLUSIVELY TO PRODUCT
REPLACEMENT OR REFUND OF PURCHASE PRICE.





















































PC MECHANIC
Page 1

LIST OF FILES ON THIS DISK
--------------------------

To insure that you are working with the complete PC MECHANIC
package, the following files should be included on the program
disk:

FILENAME FUNCTION
-------- --------
INSTALL.BAT Installation batch file
PCMECH.EXE Main PC MECHANIC executable file
READ.ME Explains how to print out documentation manual
Display using the DOS TYPE command
PCMECH.DOC This file, the users manual
INV.OVL Inventory system overlay file
UTILITY.OVL Utilities subsystem overlay file
WORK.OVL Work order system overlay file
PM.OVL Preventive maintenance system overlay file
EQUIP.OVL Equipment database system overlay file
EMPL.OVL Employee database system overlay file
PMMASLST.FRM Report format file
TRADERPT.FRM Report format file
LOCAT.FRM Report format file
EQUIPRPT.FRM Report format file
WOHEQUIP.FRM Report format file
WOHLOC.FRM Report format file
PMDONE.FRM Report format file
PMBAKLOG.FRM Report format file
PERFREVU.FRM Report format file
EMPLIST.FRM Report format file
SENIORITY.FRM Report format file
EQUIP.FRM Report format file
EMPHIST.FRM Report format file
MAINTCST.FRM Report format file





























PC MECHANIC
Page 2

INTRODUCTION
------------

Welcome to the PC MECHANIC maintenance management system.

PC MECHANIC is intended for use by maintenance and engineering
department management who want the speed and flexibility of
computerized information retrieval and organization in their
maintenance operation. PC MECHANIC is E A S Y to use and
contains features which rival commercial packages costing
thousands of dollars.

With PC MECHANIC, you can:
-Be assured that work requests don't get lost or "fall through
the crack" because the computer never forgets uncompleted
jobs.

-Easily track the history of maintenance costs for a
particular piece of equipment, location, or account.

-Identify how much spare parts inventory is sitting on the
shelf.

-Reduce last minute purchases of repair parts, thus reducing
the cost of repair parts through competitive pricing.

-Quickly see how many outstanding work requests are 1 week, 2
weeks, 1 month, 2 months old.

-Easily print out scheduled preventive maintenance work orders
on the exact dates the work is due.

-Keep up-to-date on employee performance reviews which are
coming due and seniority status.


PC MECHANIC is an application written in the dBASE programming
language. Although dBASE is a very powerful database management
program, it can be very difficult for people to use. To use
PC MECHANIC, you don't have to know the first thing about dBASE.
The menus and input screens make these instructions almost
unnecessary.

Since we touched on the subject of programming, let me tell you a
little about myself. I don't claim to be a programmer as can be
evidenced by a look at some of my source code. It might not be
pretty, but it somehow manages to work. I do think I know a
little about maintenance and computerized maintenance systems.
My full-time employment is in the area of maintenance,
renovations, and energy management for a major U.S. hotel
company. I am involved every day with building maintenance












PC MECHANIC
Page 3

personnel and have been exposed to a number of maintenance
software packages over the past few years. My two main gripes
about most maintenance software are the high cost and complexity
for the typical user.

PC MECHANIC is offered under the software method of distribution
known as shareware. What is shareware? I like to think of it as
"test drive before you buy". Try it. If you don't like it,
throw it away or burn it. You haven't lost anything. If you do
find you like it and it benefits your operation, then most
shareware authors request that you send in a registration payment
to the author to reward him for his efforts. Most shareware
authors urge you to spread copies of their program around to
friends, associates, user groups, or bulletin boards. Some
authors warn that if you continue to use their program and don't
send in the registration payment, you will suffer from bad Karma,
guilt trips, or swarms of locusts.

I think I am a little more reasonable and to the point. I hold
the copyright to this program. If you think it is lousy, don't
use it. Better yet, drop me a note telling me your beef and I
will do my best to incorporate your suggestions into the program.
If you do like it and use it, I would suggest a registration
payment of $50.00 or whatever amount you would like to contribute
to my wife's mink and diamonds fund. In all seriousness, let me
say that I have invested many, many hours of my free time writing
the PC MECHANIC. I would like to think that someone appreciates
it enough to register, or at least enough to send a note with
comments. Registered users will be notified of future updates,
which will be available at minimal cost. For everyone, I will be
available for help and questions. My home telephone number is
(914) 683-5191. I can also be reached on Compuserve, user ID#
71121,2014. If it is during the day and it is an emergency, my
wife can give out my office number, but I prefer to keep this to
a minimum. Registration payments or questions can be sent to:

Michael R. Busman
23 Old Mamaroneck Rd., #5-O
White Plains, NY 10605



Whether you become a registered user or not, I hope you find that
the PC MECHANIC provides many of the functions of commercial
maintenance management software in an easy-to-use, inexpensive
package.

I have spent a lot of time trying to find all of the bugs in the
PC MECHANIC. It should be relatively bug-free, however, I can't
give a 100% guarantee. What I will promise is that if you find a
bug and notify me, I will do my best to correct it.












PC MECHANIC
Page 4

INSTALLATION & HARDWARE REQUIREMENTS
------------------------------------

Hardware & Software:
-IBM or compatible PC, 640K ram memory recommended
-Hard disk drive
-Color monitor
-Dot matrix printer for work orders, reports, listings,
etc.
-DOS 2.0 or above
-Backup and restore programs (filenames BACKUP.COM and
RESTORE.COM), also from your DOS disk


Forms Requirements:
-3.5 inch high continuous feed paper is recommended, but
not necessary for printing of work orders and preventive
maintenance work orders. This is a convenient size as
work orders printed in condensed print easily fit in a
maintenance engineer's shirt pocket. There are probably
many possible sources for this paper, however, 2 that I
know of are:

Visible Computer Supply, St. Charles, IL
tel. 312-377-0990
3.5 inch by 5 inch continuous file cards(index card
size), catalog # DP325 TFC, 5000/carton

Moore Business Forms,3.5 inch by 8.5 inch, 2 part
continuous feed paper, 3700 sheets/box, mfg.# FO-450

































PC MECHANIC
Page 5

Installation:

The first time installation of PC MECHANIC should follow the
steps below. If you already have PC MECHANIC running on your PC,
go to step 4 below.


1. Turn on your PC and wait until you have the C> prompt,
or whatever hard disk drive you want to use. During
these instructions I will refer to the C> prompt or the
"C" drive for your hard disk. You could be set up with
a different drive letter so substitute yours
accordingly.

2. Place the PC MECHANIC disk in the "A" diskette drive.
Type in "A:INSTALL" (without the quotes) and hit the
enter key.

3. Place the DOS disk in the "A" diskette drive, type
in without the quote marks, "COPY A:BACKUP.COM", and
hit the enter key. Next type in without the quote
marks, "COPY A:RESTORE.COM", and hit enter.

4. You have just finished the installation process. You
now have a subdirectory on your hard drive called
\PCMECH. The PC MECHANIC executable program and report
format files have been transferred to this
subdirectory. Also, you have copied two files from
your DOS disk to this subdirectory.

5. If you already have an earlier version of PC MECHANIC
running on your PC, you just need to copy the PC
MECHANIC disk to the proper subdirectory. Type in
without the quote marks, "CD PCMECH" and hit enter.
Put the PC MECHANIC disk in the "A" drive and type in
"COPY A:*.* and hit enter.

IMPORTANT NOTE:
---------------

Make sure you have a CONFIG.SYS file in the root directory with
at least two lines such as "FILES = 20" and "BUFFERS = 15"
contained in the file. If you don't have such a configuration
file present at boot-up, the system will crash when running
PC MECHANIC. If this all sounds like Greek, consult your DOS
manual, your local PC guru, or give me a call.

















PC MECHANIC
Page 6

GETTING STARTED
---------------

That's all there is to it. To start up PC MECHANIC, you must be
at the C> prompt and in the PC MECHANIC subdirectory. To make
sure you are in the correct subdirectory, type in without the
quote marks, "CD PCMECH" and hit the enter key. Then type
"PCMECH" and hit enter. You will soon see the PC MECHANIC title
screen for a few seconds, next the shareware message (otherwise
known as a commercial message from the sponsors), and finally,
the main menu will be displayed. The PC MECHANIC main menu
should look something like what is shown below:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ

In basic usage, menu selection is made by highlighting the item
with the arrow cursor keys and hitting enter to select that
option. If you are using an earlier version of PC MECHANIC,
select the UTILITIES system option from the main menu to convert
from an earlier version. At the UTILITIES menu, select the
option to convert from a previous version. The other menu
options will be explained later. When the conversion process has
finished, you will be shown the UTILITIES SYSTEM menu again.

Most menus and data entry screens are fairly intuitive as to what
you should type in. When filling in the data entry screens, if a
piece of information is not known, leave the field blank. If you
are ever unsure of an entry or menu option, one of the
features of PC MECHANIC is context sensitive help. You access
this by hitting the F1 function key. Remember, HELP IS ACCESSED
BY HITTING F1. When you complete a field, hit enter or the down
arrow key to position the cursor at the start of the next field.
If you make a mistake and haven't left a field yet, you have the
left & right arrows, backspace, delete, and insert keys available
for editing the data field. Sometimes, you can move back one
field by hitting the up arrowkey. Finally, if you make a mistake,
continue entering data in the remaining fields. When you get to
the bottom of the screen, you will be asked if everything is OK.
The normal response is Y for yes or N for no. By hitting N, or
just enter since the default is no, you can step back through the
data fields and make corrections where necessary. If a field is
OK, just hit enter to move on to the next field.

In these instructions, there will be many instances where you
will be told to type in something. The proper keystroke or
keystrokes will be shown within quotation marks, such as these
"". What you type in should be the keystrokes contained within












PC MECHANIC
Page 7

the quote marks, but not including the quote marks.

Beginning with version 1.4, various look-up table functions have
been added to the program to increase the ease of use. Examples
of these are when the user is creating a part record and is at
the fields for entering vendor identification numbers or closing
out a work order and the user is at the fields for entering part
numbers or employee identification numbers. By hitting the enter
key at the appropriate prompt or blank field, a look-up window
will open up on the display. Hitting the Home key will display
the pertinent information for the first record in the database
(arranged in alphabetical order). Hitting the End key will go to
the last record in the database. The up and down arrow keys will
step the user through the database one record at a time. The
PgUp and PgDn keys will step the user through the database 10
records at a time. To avoid opening the look-up window or to
exit from one, just hit the escape key.

When the desired record is highlighted in the look-up window,
just hit the enter key to select the item. You will be returned
to the appropriate input screen with the selected item already
shown in the highlighted field. Hit enter again to verify the
selection and to continue.

The use of the Escape key (Esc) should be discussed. There are
two main uses of the Esc key. The first is to back out of a menu
and return to the next higher level menu. The second main use is
to escape or abort an operation. If, for example, you selected
the menu option to add work orders, hitting Esc at the input
screen for adding new work orders will return the user to the
work order system menu. The escape key should return the user
or give a quick exit from all input screens except for two
instances. These are when closing out completed work orders for
corrective maintenance and preventive maintenance, and an
employee identification number has already been entered. The
user will still have to navigate the data fields until the prompt
asking if everything is OK.


























PC MECHANIC
Page 8

UTILITIES SYSTEM
----------------

The Utilities System is accessed by selecting the Utilities
option from the PC MECHANIC main menu. When you enter the
system, you will be presented with the utilities menu. The
Utilities menu will look as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³SYSTEM UTILITIES ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºBACKUP DATABASE ºÛÛ
ºRESTORE DATABASE ºÛÛ
ºINDEXES-REBUILD ºÛÛ
ºCONVERT DATA FILES ºÛÛ
ºPRINT CONTROL CODESºÛÛ
ºQUIT TO MAIN MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ

The "BACKUP DATABASE" option will perform a DOS backup of all the
database files. You should have several blank formatted
diskettes available to do this. As the size of the databases
grow, you will need additional diskettes. The disks should be
labelled in sequence, ie:Backup #1, Backup #2, Backup #3, etc.
It is VERY IMPORTANT that you keep the disks in sequence. YOU
should also do the backup operation EVERY DAY. It doesn't take
very long and will save your skin one day when your hard disk
decides to go off to never-never land. It should be noted that
the program is hard coded to backup to the "A" diskette drive.
If you have violent problems with this, perhaps, I can re-compile
a modified version for you which will backup to a different
drive.

The "RESTORE DATABASE" option performs a DOS restore of all the
database files in the PC MECHANIC subdirectory. If you ever lose
your hard disk, or buy a new computer and want to set everything
up on the new machine, you will be glad to have this option.

The "INDEXES-REBUILD" option rebuilds all of the indexes. I
won't try to explain what indexes are-only that they help the
system keep records in order. If the indexes should get
corrupted by a power failure or other misfortune, this option
should rebuild them cleanly.

The "CONVERT DATA FILES" option allows the user to convert from
an earlier version of PC MECHANIC. Before using this version for
the first time, select the conversion option. When it has












PC MECHANIC
Page 9

finished, you will be returned to the utilities menu and you will
be ready to go.

The "PRINT CONTROL CODES" option should be used if your printer
does not support basic emulation of a generic EPSON printer, such
as IBM or Okidata. If your printer is an EPSON, or compatible,
you will probably not have to wade through this area. The
program is set up with printer control codes to program printer
operation for condensed print/3.5" form length for work orders,
condensed print/11" form length for reports, and to reset all
settings to default (10 characters/inch/11" form length). If
your printer is not an EPSON or compatible, consult your printer
manual for the correct control codes. For example, the control
codes to set form length to 3.5" (21 lines) with an EPSON printer
are 27,67,21. Up to 10 control codes can be entered for a
particular print option, which should be of benefit to any users
with Hewlett Packard laser printers.

The input screen for changing printer control codes will look
like the following:

PC MECHANIC

CHANGE PRINTER CONTROL CODES
----------------------------

If the default control codes are not correct for your printer and you
want to take advantage of condensed print or the 3.5 inch paper form
length for work orders, enter the decimal control sequences below for
your printer.

CONDENSED PRINT: 15 0 0 0 0 0 0 0 0 0
NORMAL PRINT: 18 0 0 0 0 0 0 0 0 0
SET 3.5 INCH
FORM LENGTH: 27 67 21 0 0 0 0 0 0 0
SET NORMAL 11
INCH FORM LENGTH: 27 67 66 0 0 0 0 0 0 0

GRAPHICS CODE MATCHING THIS --> Û 219
GRAPHICS CODE MATCHING THIS --> ³ 179
GRAPHICS CODE MATCHING THIS --> Ä 196
GRAPHICS CODE MATCHING THIS --> À 192
GRAPHICS CODE MATCHING THIS --> ´ 180
Everything OK? ==> N

If all of this sounds like Greek, take another look at your
printer manual, seek out the resident computer guru at your
company, or if you are really desperate, give me a call. Either
I'll straighten things out or hopelessly foul everything up.

"QUIT TO MAIN MENU" returns the user to the Main Menu.












PC MECHANIC
Page 10

INVENTORY SYSTEM
----------------

The Inventory System is accessed by selecting the Inventory
option from the PC MECHANIC main menu. When you enter the
system, you will be presented with the inventory menu. The
Inventory menu will look as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD/MODIFY/DELETE PARTS RECORDSºÛÛ
ºISSUES/RECEIPTS TRANSACTIONS ºÛÛ
ºVENDORS DATABASE ºÛÛ
ºPURCHASES RECORDS ºÛÛ
ºREPORTS MENU ºÛÛ
ºQUIT TO MAIN MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ

VENDORS DATABASE:

If you want to set up the inventory system, probably the first
area to enter is the Vendors Database. The reason for this is
that the vendor identification number will be needed for the
parts records. The vendor data to enter is pretty much self-
explanatory. The vendor identification # is generated by the
computer and will be needed in other parts of the program. When
all data inputs have been made,you will be prompted if everything
is OK or not. The response should be "Y" for yes or "N" for no.
When you are satisfied with the inputs and answer "Y" to
everything OK, the next prompt will be a blinking "MORE". This
is asking if you have more entries to make. Again, the proper
response is "Y" for yes or "N" for no.

The submenu to add, modify, or delete vendor records is shown
below. Highlight the desired option and hit the enter key to
select.






















PC MECHANIC
Page 11

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD/MODIFY/DELETE PARTS RECORDSºÛÛ
ºISSUES/RECEIPTS TRANSACTIONS ºÛÛ
ºVENDORS DATABASE ºÛÛ
ºPURÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºREPºADD VENDORS RECORDS ºÛÛ
ºQUIºMODIFY VENDORS RECORDS ºÛÛ
ÈÍÍͺDELETE VENDORS RECORDS ºÛÛ
ÛÛÛºQUIT TO INVENTORY SYSTEM MENUºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ

The vendors database is used to set up information about the
various vendors that you deal with. Basic information includes
vendor number, company name, address, phone number, contact, and
principal product line. A typical input screen will look like
the following:

Escape = [Esc] Help = [F1]
PC MECHANIC
ENTER NEW VENDORS
-----------------



Vendor ID#: 3
Name:
Address:

City: State: Zip:

Tel.#:( ) -

Contact:
Product Line:



When updating or deleting vendors from the database, the user is
prompted to enter the vendor number. Either enter the number or
hit enter to open the look-up window for selection of the
appropriate vendor.
















PC MECHANIC
Page 12

ADD/MODIFY/DELETE PARTS RECORDS:

Assuming the vendors database has been set up, you will want to
set up the parts records. Select this option at the inventory
system menu. You will then be given the options to add, modify,
delete, or return to the previous menu, as shown below.

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD/MODIFY/DELETE PARTS RECORDSºÛÛ
ºISSUES/RECEIPTS TRANSACTIONS ºÛÛ
ºVENDORS DATABASE ºÛÛ
ºPURÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºREPºADD PARTS RECORDS ºÛÛ
ºQUIºMODIFY PARTS RECORDS ºÛÛ
ÈÍÍͺDELETE PARTS RECORDS ºÛÛ
ÛÛÛºQUIT TO INVENTORY SYSTEM MENUºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ


Some notes about entering parts records are in order. The Item #
is a part number which YOU assign to each part. You may want to
start at 1 and sequentially number every item, or you may want to
devise a letter and number code to describe the part. Mfg., is
the manufacturer. Cat. # is the manufacturer's catalog or
ordering number. Location is described by storeroom (Strm.), row
in the storeroom, shelf in the row, and bin number on the shelf.
The program allows for two storeroom locations. Desc. is for a
description of the part, and can be 2 lines of 40 characters
each. Value is the total opening value of the item stocked. This
will be updated automatically as you issue material or receive
purchases. Qty.on Hand is the quantity on hand. Reorder at is
the level of inventory the part quantity must fall to before it
is reordered. Reorder Qty. is the amount that should be
reordered based on previous experience. Unit price is the quoted
price the last time the item was ordered. This should be updated
each order. In the section for vendors, you only need to enter
the vendor ID# and the system will bring up the company name of
the vendor. There is space to enter 3 vendors who carry the
particular part. At the fields for entering the vendor numbers,
the use of the look-up window function is active. If you don't
have a listing of the vendors by vendor number handy, just hit
the enter key to open up the window, step through the vendors
database until the correct vendor is listed, and hit enter to
select. The look-up window will display the vendor company names
in alphabetical order along with the vendor numbers. At the end,












PC MECHANIC
Page 13

you will be prompted if everything is OK and if there are more
entries to be made.

A typical parts entry screen with all of the data entry fields
will look like the following:

Escape = [Esc] Help = [F1]
PC MECHANIC
MAINTENANCE MANAGEMENT SYSTEM
MASTER PARTS RECORD
-------------------

Item: Mfg.: Cat.#:
Description: Value 0.00
:
Qty. on Hand: 0 Reorder at: 0 Reorder Qty.: 0 Unit Price: 0.00

Location Strm.: Row: Shelf: Bin:
: : : :

Vendors Vendor I.D.#: 0
: 0
: 0






Everything OK? ==> N




ISSUES/RECEIPTS TRANSACTIONS:

The second selection choice is for transactions such as issues
and receipts of items ordered, and also returns to the storeroom.
To handle receipts, a record must be set up previously in the
purchases section of the inventory system. When the transactions
choice is made, a sub-menu will be shown as follows:






















PC MECHANIC
Page 14

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD/MODIFY/DELETE PARTS RECORDSºÛÛ
ºISSUES/RECEIPTS TRANSACTIONS ºÛÛ
ºVENDORS DATABASE ºÛÛ
ºPURÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºREPºISSUED PARTS ºÛÛ
ºQUIºPARTS RETURNED ºÛÛ
ÈÍÍͺRECEIPTS OF ITEMS ORDERED ºÛÛ
ÛÛÛºDELETE OLD TRANSACTIONS ºÛÛ
ºQUIT TO INVENTORY SYSTEM MENUºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ


The choices on this menu are parts issued, parts returned,
receipts of items ordered, delete old transactions, and return to
the inventory system menu.

Issues and returns are identical in the data input screen. The
first field is date, which defaults to the current date. Type
over this date or hit enter to accept the date. The next field
is item, where you should enter the part number of the item.
Hitting enter at the part number field will open up a look-up
window to select the appropriate part number. Description is
system generated. If you want to track the transaction to a work
order or preventive maintenance work order, enter the appropriate
work order number or PM work order number. Next, enter the
quantity of the part issued or returned to stock. After the
prompt asking if everything is OK, the average cost and value of
the part will be displayed. The quantity on hand and value of
the part will be automatically updated to account for the
transaction.

A typical input screen for handling the issues and returns
transactions will look like the example below.























PC MECHANIC
Page 15

Escape = [Esc] Help = [F1]
PC MECHANIC
MAINTENANCE MANAGEMENT SYSTEM
STOREROOM TRANSACTIONS
----------------------

Date:11/24/91
Item: Desc.:


Work Order #: 0
PM Work Order #: 0
Qty.: 0 Avg. Cost: Value:








Everything OK? ==> N


RECEIPTS OF ITEMS ORDERED:

To enter parts received, the data fields to input are date,
purchase order number (PO#), part #, vendor ID#, and quantity
received. At the input for part #, the look-up window function
is active. The part description and vendor company name are
generated by the computer. If everything is OK, the value and
updated quantity backordered will be displayed.

The typical input screen for entering the receipts of items
purchased is as follows:

Escape = [Esc] Help = [F1]
PC MECHANIC
MAINTENANCE MANAGEMENT SYSTEM
RECEIPTS OF ITEMS PURCHASED
---------------------------

Date:11/24/91

P.O. #:
Part #: Description:


Vendor #: Vendor:

Qty. Received: Value: Qty. Back Ordered:












PC MECHANIC
Page 16

To delete old transactions, you will be prompted to enter a
cut-off date. All transactions before this date will be deleted
from the database. Only use this option when you are sure you
will not need to access the transaction information again.


PURCHASES RECORDS:

The purchases database is used to track items ordered and
purchases by vendor. The sub-menu options for this choice are
shown as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD/MODIFY/DELETE PARTS RECORDSºÛÛ
ºISSUES/RECEIPTS TRANSACTIONS ºÛÛ
ºVENDORS DATABASE ºÛÛ
ºPURÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºREPºADD PURCHASE RECORDS ºÛÛ
ºQUIºMODIFY PURCHASE RECORDS ºÛÛ
ÈÍÍͺDELETE PURCHASE RECORDS ºÛÛ
ÛÛÛºQUIT TO INVENTORY SYSTEM MENUºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ
The data input fields are discussed below. Date defaults to the
current system date. Type over this or hit enter to accept the
date. P.O. # is the purchase order number. Part # is the part
identification number you set up previously. Vendor ID is the
vendor identification number. Both the Part # and Vendor ID
fields support look-up windows and these can be opened by just
hitting enter at the appropriate fields. Description and vendor
name are generated by the system. The next inputs are for the
quantity ordered and unit price to pay. Ext. Cost is the
extended cost and is system generated. The Qty. Backordered is
the quantity back ordered and is initially set equal to the
quantity ordered.

The typical input screen for entering purchases records is as
follows:




















PC MECHANIC
Page 17

Escape = [Esc] Help = [F1]
PC MECHANIC
MAINTENANCE MANAGEMENT SYSTEM
PURCHASES DATABASE
------------------

Date:11/24/91

P.O. #:
PART #: Description:


Vendor I.D.#: 0 Vendor:


Qty. Ordered: 0 Unit Price: 0.00 Ext. Cost: 0.00
Qty. Back Ordered: 0 Date Promised: / /






Everything OK? ==> N


The reports menu contains selections for a number of inventory
system reports. The menu of options for inventory reports is
shown as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³INVENTORY SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD/MODIFY/DELETE PARTS RECORDSºÛÛ
ºISSUES/RECEIPTS TRANSACTIONS ºÛÛ
ºVENDORS DATABASE ºÛÛ
ºPURÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºREPºINVENTORY STATUS/PARTS LIST ºÛÛ
ºQUIºVENDOR LISTING ºÛÛ
ÈÍÍͺREORDER REPORT ºÛÛ
ÛÛÛºCONSUMPTION REPORT ºÛÛ
ºPURCHASES BY VENDOR ºÛÛ
ºBACKORDER REPORT ºÛÛ
ºQUIT TO INVENTORY SYSTEM MENUºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ
The parts listing is a basic list of all parts
by part number, description and other information. The vendor












PC MECHANIC
Page 18

listing is an alphabetic listing of vendors, identification
numbers, contacts, and phone numbers. The reorder report is a
listing of all parts where the quantity on hand has fallen below
or is equal to the reorder level. The consumption report is a
listing of usage over a user specified period of time, which also
includes value of parts used. The purchases by vendor report
gives the breakdown over a period of time of purchases from each
vendor. It could be very useful to see if any favoritism is
being shown to a particular vendor. The backorder report lists
those items where the date promised has passed and the item has
not been received yet. The final menu choice is to return to the
inventory system main menu.

Beginning with version 2.0 of PC MECHANIC, you can display
most reports (some in condensed form) in addition to printed
reports. The display or print option uses a "Lotus" style menu
to select the various menu choices. Use the left & right arrow
keys to highlight the choice and hit enter, or just hit the first
letter of the choice. The general options are:

1. Forward-page forward 10 records in the database
2. Backward-page backward 10 records in the database
3. Top-Display from the beginning of the database
4. End-Display from the end of the database
5. Print-Print the report on your printer

These are shown below in the sample display for the parts
listing/inventory status. Also shown, is a sample of the
PRINTER CONTROL MENU, which is used to select the desired form
length and print size.


PC MECHANIC
PARTS LISTING/INVENTORY STATUS

Esc to Exit
ON ORDER
ITEM MANUFACTURER DESCRIPTION HAND AT
------ -------------------- ----------------------------- ---- ---
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
AF1 AMERICANº PRINTER CONTROL MENU ºÛÛ 9 2
EL1 º_________________________________________ºÛÛ 5 1
EL2 º3.5 INCH WORK ORDERS,COMPRESSED PRINT ºÛÛ 6 2
LUB-1 TEXACO ºCOMPRESSED PRINT,11 INCH FORM LENGTH ºÛÛ35 2
REF2 XYZ COMPºRESET TO NORMAL PRINT,11 INCH FORM LENGTHºÛÛ 5 5
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ


FORWARD BACKWARD TOP END PRINT
Print the listing












PC MECHANIC
Page 19

WORK ORDER SYSTEM
-----------------

The Work Order System is accessed by selecting the Work Order
option from the PC MECHANIC main menu. When you enter the
system, you will be presented with the work order system menu.
The Work Order menu will look as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³WORK ORDER SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD NEW WORK ORDERS ºÛÛ
ºEDIT/DISPLAY/REISSUE WORK ORDERSºÛÛ
ºCLOSE OUT COMPLETED WORK ORDERS ºÛÛ
ºREPORTS MENU ºÛÛ
ºDELETE OLD WORK ORDERS ºÛÛ
ºQUIT TO MAIN MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ

ADD NEW WORK ORDERS:

To enter new work orders into the system, select the "ADD NEW
WORK ORDERS" option. The first thing to happen is that the menu
for setting up your printer will be displayed. To print work
orders in condensed mode and set the form length to 3.5 inches,
select option #1 "3.5 INCH WORK ORDERS,COMPRESSED PRINT" and hit
enter. If you want to print work orders on normal 8.5" X 11"
paper, select either the second or third options. Make sure your
printer is turned on to avoid time out errors. You will then see
displayed the data input screen for entering work orders. The
work order number is generated by the computer and is the
reference number you will use later to track the work order. The
current date is the default, so you can accept it by hitting
enter or change it by typing over the date. The other fields to
input are the equipment identification number, department making
the work request or reporting the problem, location, person
requesting the work, and responsible trade for the job. Priority
can be input, as 1,2,3 or A,B,C or whatever system you may want
to use. The account field may be any character or numeric input
used to identify specific accounts, such as "ER" for emergency
room, BLDG5 for building 5, or LAUND for laundry. The work
description fields allow you to enter up to 3 lines, each 40
characters long, which should be sufficient for most jobs. When
you are finished, you will be prompted if everything is ok. The
response should be "Y" for yes or "N" for no. You will then be
prompted if you want to print out the work order. Again, the
response to the prompt is "Y" or "N", without the quote marks.












PC MECHANIC
Page 20

Next, will be displayed a flashing prompt with the word "MORE".
This is the prompt asking if you have more work orders to input
or if you are finished. The proper response is "Y" or "N". When
you are finished, the printer control menu will again be
displayed. You can select option #3 to reset the printer to
normal printing and form length.

The typical work order input screen with all data fields is as
follows:

Escape = [Esc] Help = [F1]
PC MECHANIC


ENTER NEW WORK ORDER
--------------------
Date: 11/24/91 Work Order #: 33
Equip. ID#: Dept.: Location:
Priority: Requested by: Trade: Account:

Work Description:
:
:










Everything OK? ==> N


A word of advice is offered here to avoid future headaches. Make
up a list of standard codes for the various trades you employ and
another list of standard location names or abbreviations. These
should be used to develop consistency in data input and will be
necessary later on when you want to request a report for a
specific trade or location. If an exact match is not made to
what you request, there will be no report or records will be
missed. For example, if part of the time you enter "CA" as a
trade code for carpenter, and part of the time you enter "CARP",
the system will interpret these as 2 separate trades. If you
request a report for all backlogged work belonging to the trade
"CA", all work orders entered for "CARP" will be overlooked. Be
careful.














PC MECHANIC
Page 21

EDIT/DISPLAY/REISSUE WORK ORDERS:

To edit, display, or reissue (reprint) a work order, select this
option at the work order system menu. The user will be prompted
to enter the work order number to edit or reprint. The data
entry screen is the same as for adding new work orders.

CLOSE OUT COMPLETED WORK ORDERS:

To close out completed work orders, select item # 3 from the work
order system menu. Enter the work order # when prompted to do
so. You will then see the original work order data entry
screen,however, there are some additional input fields. Status
should be updated to complete by entering "C" (without the quote
marks) in the status field. Date complete and remarks, for any
appropriate comments are self explanatory. There are fields to
enter the identification numbers of up to 3 employees who
participated in doing the job. These are entered one at a time.
You enter the employee's ID# and the system displays the
employee's last name. If you don't have the employee's
identification number handy, just hit enter to open the look-up
window which displays employee last names in alphabetical order
and the associated I.D. #. Enter the number of hours the
employee devoted to the job and the system calculates and
displays the labor cost associated with that particular employee.
The system then totals up the labor cost for the job. You can
also enter up to 3 parts used also. This operates in a similar
manner. Enter the part number, and the system displays a
shortened part description. The use of a look-up window for
these inputs is also supported at this point of the program.
Enter the quantity used, and the system calculates and displays
the part cost. After entering up to 3 parts used, the system
totals the parts cost. You will then get the familiar prompt
asking if everything is OK or not. Answer with "Y" or "N". A
new prompt will then be displayed asking if you want to
automatically update the inventory files. In a large operation
with a full-time storeroom clerk, you would most likely answer
"N" for no to this prompt as issues will probably be handled from
the storeroom and tracked there. For a smaller operation, I have
added this option so that the inventory quantity and value can be
reduced by the proper amounts without requiring the user to exit
from the work order screen and enter the inventory system. If
you want to update the inventory files, enter a "Y" for yes. Use
a little caution here to avoid "double dipping" or deducting from
inventory at the storeroom and when closing out the work order.
The next prompt will be the flashing MORE?, asking if you have
more to close out. The familiar response is "Y" for yes or "N"
for no.

The typical input screen for closing out work orders will look as
follows:












PC MECHANIC
Page 22

Escape = [Esc] Help = [F1]
PC MECHANIC
CLOSE OUT WORK ORDERS
---------------------
Date: 11/24/91 Work Order #: 33
Equip. ID#: Dept.: Location:
Priority: Requested by: Trade: Account:

Work Description:
:
:
---------------------------------------------
Status: Date Compl.: / / Remarks:
Empl. ID#: Name: Hours: Labor Cost:
Empl. ID#: Name: Hours: Labor Cost:
Empl. ID#: Name: Hours: Labor Cost:
Total Labor Cost:

PART#: Desc.: Qty.: Cost:
PART#: Desc.: Qty.: Cost:
PART#: Desc.: Qty.: Cost:
Total:
Everything OK? ==> N

REPORTS MENU:

Selection of item #4 from the work order system menu will bring
up the menu of available reports. The work order system REPORTS
MENU is shown below.

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³WORK ORDER SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD NEW WORK ORDERS ºÛÛ
ºEDIT/DISPLAY/REISSUE WORK ORDERSºÛÛ
ºCLOSE OUT COMPLETED WORK ORDERS ºÛÛ
ºREPÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºDELºBACKLOG ALL TRADES ºÛÛ
ºQUIºBACKLOG-SPECIFIC TRADE ºÛÛ
ÈÍÍͺBACKLOG-SPECIFIC LOCATION ºÛÛ
ÛÛÛºBACKLOG-SPECIFIC EQUIPMENT ºÛÛ
ºWORK ORDER AGING REPORT ºÛÛ
ºLOCATION MAINTENANCE HISTORY ºÛÛ
ºEQUIPMENT MAINTENANCE HISTORY ºÛÛ
ºMAINTENANCE COST BY ACCOUNT ºÛÛ
ºQUIT TO WORK ORDER SYSTEM MENUºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ












PC MECHANIC
Page 23

Item #1 of this menu is for a backlog listing of all work orders,
sorted by trade. Items #2,3, or 4 will generate a backlog report
for a specific trade, location, or piece of equipment. The user
is prompted to enter the search string. Item #4, the backlog
report for a specific piece of equipment now supports the use of
the look-up window function for selecting the appropriate
equipment. Item # 5 is for the work order aging report. By
trade, this will list the number of work orders of different
ages, ie: 0-7 days, 8-14 days, etc. Items #6&7 are for work
history reports sorted by a specific location or piece of
equipment. The user again is prompted to enter the search
string. Item #7 now supports the look-up window function to
select the equipment. Item #8 generates a maintenance cost
report sorted by account number. The user is prompted to enter
starting and ending dates as a time period to total the
maintenance costs. THE MAINTENANCE COST REPORT LISTS ALL
MAINTENANCE COST BY ACCOUNT FOR BOTH CORRECTIVE AND PREVENTIVE
MAINTENANCE.

DELETE OLD WORK ORDERS:

After a period of time, the size of the work history database
will probably get quite sizeable. You may determine that you
don't need to keep this information for longer than 3 months, 6
months, or 1 year. To delete old work orders from the history
database, select item #5 from the work order system main menu.
You will be prompted to enter a cutoff date. All work orders
with a completion date before the cutoff date will be purged from
the database. Use this option with CAUTION.

Menu option # 6, "QUIT TO MAIN MENU" will return the user to the
PC MECHANIC main menu.































PC MECHANIC
Page 24

PREVENTIVE MAINTENANCE SYSTEM
-----------------------------

The Preventive Maintenance System is accessed by selecting the
Scheduled option from the PC MECHANIC main menu. When you enter
the system, you will be presented with the preventive maintenance
system menu. The Preventive Maintenance menu will look as
follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³PREVENTIVE MAINTENANCE SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºGENERIC MAINTENANCE TASKS ºÛÛ
ºDEFINE PM REQUIREMENTS ºÛÛ
ºMODIFY/DELETE PM REQUIREMENTS ºÛÛ
ºPRINT SCHEDULED PM WORK ORDERS ºÛÛ
ºUPDATE COMPLETED PM/TRANSFER TO HISTORYºÛÛ
ºPREVENTIVE MAINTENANCE REPORTS MENU ºÛÛ
ºQUIT TO MAIN MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ

GENERIC MAINTENANCE TASKS:

Selecting "GENERIC MAINTENANCE TASKS" will take the user to the
area for entering, deleting, or printing a listing of generic
maintenance tasks. I call this generic because this is where the
user can create a look-up table of common maintenance tasks for
equipment. For example, with few differences, a 90 day
inspection for an air handling unit will probably be the same
regardless of the manufacturer. By filling in the maintenance
tasks in this section and assigning a code, the user only needs
to enter the code later when defining PM requirements. If a
particular piece of equipment has additional or different
requirements, these can be added. The data input screen for
defining the PM requirements will automatically pull in the list
of maintenance tasks, which should save a great deal of typing.

The generic maintenance tasks input screen is as follows:





















PC MECHANIC
Page 25

Escape = [Esc] Help = [F1]
PC MECHANIC
GENERIC MAINTENANCE TASKS ENTRY
-------------------------------

Maint. Code:AHU30

Description:AHU MONTHLY INSP. Frequency: 30

PM Tasks: CHECK FILTERS
CHECK OVERALL OPERATION
CHECK FOR UNUSUAL VIBRATION OR NOISE








Everything OK? N


When you make the selection to enter a generic maintenance task,
you will be prompted to enter the code. It is suggested to make
a letter/number combination based on the equipment and frequency
of maintenance. For example, a 6 month inspection for a chilled
water pump might be coded as CHWP180, meaning chilled water pump
and 180 days as the frequency. Use whatever coding system is
easiest for you. When the input screen is displayed, the other
data fields are for a short name or description of the
maintenance inspection,frequency in days, and 5 lines of 40
characters each to enter the maintenance tasks to be performed.

For editing or deleting generic maintenance tasks, the user is
requested to enter the maintenance code after selecting the
appropriate menu option. The look-up window function is also
supported in this part of the program. At the prompt to enter
the maintenance code, hit the enter key if the code is not known.
The look-up window will be opened on the screen for the user to
step through the database and select the appropriate code.

DEFINE PM REQUIREMENTS:

Menu option #2, "DEFINE PM REQUIREMENTS", is for defining the PM
requirements. The first prompt is for the user to enter a
generic maintenance code or hit enter if this is a custom or
different type of PM. The use of a look-up window is supported
here. Hit the enter key to open a window which will display the
maintenance codes alphabetically. The user can use the up/down
arrow keys, PgUp/PgDn keys, Home, or End keys to step through the












PC MECHANIC
Page 26

database of maintenance codes. Hit enter to select the
appropriate maintenance code. The other input fields are for
equipment identification number, equipment name or
description,INITIAL DUE DATE, location,responsible trade,
frequency of maintenance in days, and the 5 lines of tasks to be
performed. The use of look-up windows is supported for the
equipment identification number window. Hit enter to open the
window, and select the desired equipment from the description
displayed. The ID#, description, and location will automatically
be inserted into the PM input screen. A short explanation about
the initial due date. This is the date for the first time to do
the required PM. Once this has been completed, the program will
change the due date to a due date in the future, based on the
frequency in days. Again, remember that if you entered a generic
maintenance code, the frequency and 5 maintenance task fields
will automatically be filled in by the program. Additionally,
the PM reference number displayed on the monitor is generated by
the computer and will be used later to call up specific records.
A typical PM data entry screen is shown below.

Escape = [Esc] Help = [F1]
PC MECHANIC
PM ENTRY SCREEN
---------------
PM Ref. #:14 Equip.#:S-12 Equip. Desc.:BALLROOM SUPPLY
Due Date:10/01/91 Location:FAN ROOM #5 Trade:ENG Frequency:30 Acct:
PM Tasks: CHECK FILTERS
CHECK OVERALL OPERATION
CHECK FOR UNUSUAL VIBRATION OR NOISE



Everything OK? N



MODIFY/DELETE PM REQUIREMENTS:

Menu option #3 is for modifying or deleting PM requirements. The
user is prompted to enter the appropriate PM reference number.
The next prompt asks the user to decide to delete or modify the
associated PM record. If the selection is to modify, the same
data input screen is shown to the user as in the option to
"DEFINE PM REQUIREMENTS".

PRINT SCHEDULED PM WORK ORDERS:

To print out the scheduled PM work orders, select item #4 from
the preventive maintenance system menu. The user will then be
prompted to enter a start date and end date. Typically, the user
will want to print out all of the scheduled maintenance for the












PC MECHANIC
Page 27

coming week. So, he would enter today's date as the start date
and a week from today or yesterday as the ending date. Remember

that the program can print out on 3.5" high paper and that the
program will set the printer for this size paper and condensed
print. Many data field names will print out on the PM work order
with a space after the name. This is for the maintenance worker
to fill in any appropriate information, such as parts used, hours
spent, employee identification number,remarks, etc. This
information will be input later when the completed PM work order
is updated.

UPDATE COMPLETED PM/TRANSFER TO HISTORY:

Menu option #5, UPDATE COMPLETED PM/TRANSFER TO HISTORY, allows
the user to update completed work orders and transfer the
information to the PM history file. The user is initially
prompted to enter the PM reference number. The record is called
up with the same data entry screen, however, there are additional
input fields to enter information such as status, parts used,
hours spent, remarks, etc. The status field should be filled with
a "C" to indicate that it has been completed. This will flag the
program to transfer the record to history and update the due date
to a future date. The user will be asked if he wants to update
the inventory system from the update completed PM screen. For a
larger operation with a full time storeroom clerk, all
transactions will probably be logged there. For smaller
operations, the user can input the part number and quantity of
parts used to automatically subtract these from inventory and
charge the cost to the PM work order. The input of employee ID#
and hours spent on the PM job is similar to the work order
system.

There are fields to enter the identification numbers of up to 3
employees who participated in doing the job. These are entered
one at a time. You enter the employee's ID# and the system
displays the employee's last name. If you don't have the
employee's identification number handy, just hit enter to open
the look-up window which displays employee last names in
alphabetical order and the associated I.D. #. Enter the number
of hours the employee devoted to the job and the system
calculates and displays the labor cost associated with that
particular employee. The system then totals up the labor cost
for the job. You can also enter up to 3 parts used also. This
operates in a similar manner. Enter the part number, and the
system displays a shortened part description. The use of a look-
up window for these inputs is also supported at this point of the
program. Enter the quantity used, and the system calculates and
displays the part cost. After entering up to 3 parts used, the
system totals the parts cost. The data entry screen for updating
completed PM work orders is shown below.













PC MECHANIC
Page 28

Escape = [Esc] Help = [F1]
PC MECHANIC
PM ENTRY SCREEN
---------------
PM Ref.#:1 Equip.#:S-15 Equip. Desc.: SUPPLY FAN
Due Date:06/30/90 Location:FAN ROOM #5 Trade:HVAC Frequency:30 Acct:
PM Tasks: CHECK FILTERS
CHECK OVERALL OPERATION
CHECK FOR UNUSUAL VIBRATION OR NOISE


Status: Date Compl.: / /
Remarks:
Part #:AF1 Desc.:24" X 48" X 1" AIR FILTER Qty.:2 Cost:3.00
Part #:
Part #:
Total Cost: 3.00
Empl.:54321 Name:ADAMS Hours:2.00 Cost:36.50
Empl. Name: NOT ON FILE Hours:0.00 Cost: 0.00
Empl. Name: NOT ON FILE Hours:0.00 Cost: 0.00
TOTALS: 2.00 36.50

Everything OK? N


PREVENTIVE MAINTENANCE REPORTS MENU:

Menu option #6 will display the submenu of available PM
reports. The menu appears as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³PREVENTIVE MAINTENANCE SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºGENERIC MAINTENANCE TASKS ºÛÛ
ºDEFINE PM REQUIREMENTS ºÛÛ
ºMODIFY/DELETE PM REQUIREMENTS ºÛÛ
ºPRIÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ» ºÛÛ
ºUPDºWORK COMPLETED IN PAST WEEK ºÛÛRYºÛÛ
ºPREºPM BACKLOG BY TRADE ºÛÛ ºÛÛ
ºQUIºPM BACKLOG BY EQUIPMENT ºÛÛ ºÛÛ
ÈÍÍͺPM BACKLOG BY DUE DATE ºÛÛÍͼÛÛ
ÛÛÛºHISTORY FOR SPECIFIC EQUIPMENTºÛÛÛÛÛÛÛ
ºHISTORY FOR ALL EQUIPMENT ºÛÛ
ºHISTORY DETAILED RECORD ºÛÛ
ºPM SUMMARY LIST ºÛÛ
ºQUIT TO PM SYSTEM MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ












PC MECHANIC
Page 29

Option #1 displays/prints a report of all preventive maintenance
work accomplished during the past week. The next three options
are for reports of outstanding preventive maintenance work,
separated by trade, equipment, or due date. Select option #5 to
obtain a history report of all preventive maintenance for a
specific piece of equipment. At the prompt to enter the
equipment ID#, type in the ID# or hit enter to open the look-up
table window. Option #6 will list the preventive maintenance
history for all equipment defined in the database. Option #7
should be selected to obtain the detailed information for one
specific preventive maintenance record. The user is prompted for
the record number. The record number can be obtained from
printing out the History For All Equipment Report. Option #8
should be selected to obtain the PM Summary List. This report
lists basic information which includes equipment ID#, equipment
name, PM reference number, trade, frequency, and next scheduled
inspection date.














































PC MECHANIC
Page 30

EQUIPMENT DATABASE SYSTEM
-------------------------

The Equipment Database System is accessed by selecting the
Equipment option from the PC MECHANIC main menu. The equipment
database takes the place of a card system for recording nameplate
and rating information on equipment. When you enter the system,
you will be presented with the equipment database system menu.
The Equipment Database menu will look as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³EQUIPMENT DATABASE SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD EQUIPMENT RECORDS ºÛÛ
ºEDIT EQUIPMENT RECORDS ºÛÛ
ºDELETE EQUIPMENT RECORDSºÛÛ
ºPRINT HARD COPY-1 RECORDºÛÛ
ºMASTER EQUIPMENT LIST ºÛÛ
ºQUIT TO MAIN MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ


Selecting choice 1 or 2 will allow the user to enter new
equipment records or to update existing records. Most of the
data field names are self-explanatory. Please note that not all
fields are applicable to every piece of equipment, so leave them
blank where appropriate. When the input or update screen has
been filled in, the user will get a prompt at the bottom of the
screen asking if everything is ok. The correct responses are "Y"
for yes or "N" for no. If "N" is entered, the user can edit any
incorrect entries. When "Y" is finally entered, the next prompt
will be be a flashing "MORE" also at the bottom of the screen.
Again, the correct responses are "Y" for yes or "N" for no. A
typical equipment data entry screen is shown below.

























PC MECHANIC
Page 31

Escape = [Esc] Help = [F1]
PC MECHANIC
EQUIPMENT DATA ENTRY SCREEN
---------------------------

Equip. ID#: Equip. Name:
Manufacturer: Location:
Serial No.: Model No.:
Service: GPM/CFM:
BTU: Diff. Pressure:
RPM: Type:
Size: Seal Type:
Belt Type: Number of Belts
Bearing Type: Lube Type:
Coupling Type: Motor Mfg.:
Model No.: Serial No.:
HP: Volts:
Amps: Phase:
Temp. Deg. C: Frame:
Fuses: Breaker Panel:
Breakers:
Comments:

Everything OK? ===> N

One new feature added with version 2.1 of PC MECHANIC is the
ability to clone a record from a previously defined piece of
equipment. The should greatly reduce keyboard input when similar
makes and models of multiple equipment are being added.

At the screen prompt asking if the user wants to clone from a
previously defined equipment, answer "Y" or "N". If the yes
response is given, the user will be prompted for the equipment
ID#, or hit enter to open the look-up window.

To delete equipment records, such as when an old piece of
equipment is removed, select choice 3 from the equipment database
system menu. The user is then prompted to enter the equipment
identification number. After deleting a record, the user is
prompted if he desires to delete more records. Answer "Y" or "N"
to the flashing "MORE" prompt.

Selection of choice 4 will allow the user to print out a copy of
a specific equipment record. The user is prompted to enter the
equipment identification number. After printing, he is again
given the "MORE" prompt. Answer "Y" or "N".

For menu choices 2, 3, or 4, (update, delete, print hard copy)
the look-up window feature is active. At the prompt to enter an
equipment identification number, enter the I.D. # if it is known,
or hit enter to open the window. You can step forward or












PC MECHANIC
Page 32

backward through the database of equipment descriptions displayed
in alphabetical order. When the desired piece of equipment is
displayed in the window, hit enter to select.

Choice 5 prints a master summary listing of all equipment. To
return to the maintenance system main menu, select choice 6 from
the equipment database system menu.


EMPLOYEE DATABASE SYSTEM
------------------------

The Employee Database System is accessed by selecting the
Personnel option from the PC MECHANIC main menu. The employee
database allows maintaining key information about your employees.
When you enter the system, you will be presented with the
employee database system menu. The Employee Database menu will
look as follows:

Escape = [Esc] PC MECHANIC Help = [F1]
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³Inventory Work order Scheduled Equipment Personnel Utilities Quit³
³EMPLOYEE DATABASE SYSTEM ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
ÉÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ»
ºADD EMPLOYEE RECORDS ºÛÛ
ºMODIFY EMPLOYEE RECORDSºÛÛ
ºDELETE EMPLOYEE RECORDSºÛÛ
ºEMPLOYEE LISTING ºÛÛ
ºSENIORITY LISTING ºÛÛ
ºREVIEW DATES REPORT ºÛÛ
ºWORK HISTORY-EMPLOYEE ºÛÛ
ºQUIT TO MAIN MENU ºÛÛ
ÈÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍͼÛÛ
ÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛÛ

To add new employee records or modify existing records, select
menu choice 1 or 2. The input data fields are for employee last
name, first name, middle initial,employee identification number,
social security number, date of birth, hire date, trade, hourly
pay rate, date last performance review was done, home telephone
number, name of a person to contact in an emergency, and
telephone number of the emergency contact person. After filling
in all of the fields, the user is prompted if everything is ok.
Enter "Y" for yes or "N" for no. The next prompt is the flashing
word "MORE", asking if the user has more records to enter or
modify. The correct response to this prompt is "Y" or "N". A
typical employee data input screen is shown below.
















PC MECHANIC
Page 33

Escape = [Esc] Help = [F1]
PC MECHANIC
MAINTENANCE MANAGEMENT SYSTEM
EMPLOYEE DATA INPUT SCREEN
--------------------------

Last Name: First: M.I.:
ID#: Soc. Sec.#: - - Date of Birth: / /
Hire Date: / / Trade: Pay Rate: 0.00 Last Review: / /
Home Phone:( ) - Emergency Contact:
Phone:( ) -

Everything OK? ===> N

To delete an employee record, select menu item 3. The user is
next prompted to enter the employee's identification number.

If the user selects menu option 2 or 3 (modify or delete), he
will be prompted to enter the employee I.D. #. If this is not
known, hit enter to open the look-up window which lists employees
in alphabetical order along with the corresponding identification
numbers. After highlighting the desired employee, hit enter to
select.

To print an alphabetical listing of all employees, select choice
4 from the menu. This lists most important information about the
employee. This includes the identification number, which is
needed for closing out work orders and preventive maintenance
work orders.

The seniority report can be printed out by selecting choice 5
from the menu. This lists employees based on date of hire,
starting from the employee with the most time up to the most
recent hire.

The coming review dates report can be printed out by selecting
choice 6 from the menu. This prints a listing of all employees
who had their last annual performance review 11 months ago or
later. This can be useful so that the supervisor or department
head can adequately prepare for a meaningful review of his
employees.

Choice 7 from the menu lists the work history for a specific
employee during the past 365 days. The use of the look-up window
function is supported here for selecting the employee
identification number. In the listing, the single character
column heading with an asterisk "*" is for the type of
maintenance work done. A "P" stands for preventive maintenance.
A "C" stands for corrective maintenance.

To exit from the employee database system and return to the












PC MECHANIC
Page 34

maintenance system main menu, select choice 8.


ERROR MESSAGES
--------------

Described below are some of the error messages that could
possibly be displayed when running PC MECHANIC. Although every
effort has been made to make PC MECHANIC as error-free as
possible, there may still be some lingering minor bugs.
Additionally, there may be error messages displayed which are
user created. These messages will assist you in determining the
cause of the problem. Hopefully, you will never experience any
of the errors described below.

When an error occurs during program execution, the program halts
with the following display on your screen:

proc: line: description (Q/A/I)

proc: - name of the source code program where the error occurred

line: - line number in the source code program where the error
occurred

description - description of the different errors, these are
detailed below

(Q/A/I) - enter one of the letters, generally "Q"
-(Q)uit to close files, return gracefully to DOS
-(A)bort to stop processing, return to DOS
-(I)gnore the error and continue

Error Message Descriptions:

A "System Error" message will generally be caused by insufficient
available memory. The problem can also be caused by a corrupted
index file. Try the Utility menu option to reindex if this
message appears.

There are a number of "DOS Error" messages which might be
displayed. The description will include a number. The DOS Error
numbers are listed below.




















PC MECHANIC
Page 35

Error Number Description
------------ -----------
1 Invalid function number
2 File not found
3 Path not found
4 Too many files open(check CONFIG.SYS)
5 Access denied
6 Invalid handle
7 Memory control blocks destroyed
8 Insufficient memory
9 Invalid memory block address
10 Invalid environment
11 Invalid format
12 Invalid access code
13 Invalid data
14 Reserved
15 Invalid drive specified
16 Attempt to remove the current directory
17 Not same device
18 No more files
19 Attempt to write on a write-protected diskette
20 Unknown unit
21 Drive not ready
22 Unknown command
23 Data error (CRC)
24 Bad request structure length
25 Seek error
26 Unknown media type
27 Sector not found
28 Printer out of paper
29 Write fault
30 Read fault
31 General failure
32 Sharing violation
33 Lock violation
34 Invalid disk change
35 FCB unavailable
36 - 79 Reserved
80 File exists
81 Reserved
82 Cannot make
83 Fail on INT 24





















PC MECHANIC
Page 36

TIPS & POINTERS

---------------

The following is a list of miscellaneous suggestions which you
might find helpful.

1. On a daily or weekly basis, print a history listing by
location and send to the originating department to
indicate what work was performed for that period of
time.

2. On a daily or weekly basis, print a listing of the
outstanding work orders for review with the respective
trade supervisors or foreman.

3. Enter work orders as received and update as completed.

4. At the end of E A C H D A Y, that's right, each day, do
a backup of the PC MECHANIC subdirectory containing the
database and index files.

I can guarantee you now that someday, you are going to
have hard disk problems. It is not a question of if,
only when. When the day arrives that your hard disk
decides to go off to "Never-Never Land", you will have a
backup on hand that is no less current than yesterday.

5. On a weekly basis, print the aging report to see where
you stand on completing the backlog. There should be
very few old work orders unless there is a good reason
for scheduling the work or you are waiting on parts.

6. On a weekly basis, print the PM jobs for the coming
week. This could be done Friday afternoon or Monday
morning.

7. It is suggested that you always work with the caps lock
key on. I have tried to filter all keyboard input to
uppercase, however, it is possible I may have missed a
few here or there. This will lead to consistent input
of your data.

8. Standard location names and trade codes should be
developed. I discussed this earlier as a means to
develop consistent data inputs. You will save some
grief later on if you make a small effort to do this at
the beginning.

9. Backup your data files daily. I will probably mention
this again because I know what it's like to wipe out a
hard disk.












PC MECHANIC
Page 37

GETTING HELP
------------

As I mentioned at the outset, I am available to assist any user
of the PC MECHANIC, whether registered or not. My home telephone
number is (914) 683-5191. If there is a real emergency, my wife
can give out my work number, but I prefer to minimize this. I
can also be reached through Compuserve, where I maintain an
account. My user number is 71121,2014. Leave me a message on
Easy Plex/Compuserve Mail. Finally, if you would like to write,
send any correspondence to:

Michael R. Busman
23 Old Mamaroneck Rd., #5-O
White Plains, NY 10605

One last commercial message from the sponsors. Please remember
that the PC MECHANIC is available as a low-cost, shareware
alternative to expensive, complex maintenance management
software. If you find it of use in your operation, do my wife a
favor(remember the mink & diamonds fund) and register your copy.

Lastly, I am always looking for comments-both favorable and
downright nasty. Also, I appreciate suggested enhancements.
Have fun you grease monkeys.






































PC MECHANIC
Page 38

You can order directly from me using the registration form on the
next page or from the Public (Software) Library (PSL) by calling
1-800-2424-PSL or 713-524-6394 for orders only (call 713-665-7017
for questions about orders) or by writing:

PSL
P.O. Box 35705
Houston, TX 77235-5705

MasterCard, Visa, Discover, and American Express accepted. For
technical support, contact Michael Busman at the sources listed
above.



















































PC MECHANIC
Page 39

REGISTRATION FORM
-----------------



Name ____________________________

Title ___________________________

Company _________________________

Address _________________________

_________________________

City ____________________________ State ____ Zip _________

Telephone _______________________


Please register ____ copies of PC MECHANIC @ $50.00/copy for me.

Total enclosed: $__________ Version No.________


Make checks payable to: Michael R. Busman





































PC MECHANIC
Page 40

HISTORY OF PC MECHANIC
----------------------
Version 1.0 - Original dBASE III+/IV source code version

Version 1.1 - Initial compiled dBASE version

Version 1.2 - Minor bug fixes and non-cosmetic enhancements

Version 1.3 - Added error checking, simplified installation,
eliminated BASIC printer program to alleviate
memory problems with TANDY 1000 equipment, some
minor bug fixes

Version 1.4 - Added look-up table functions to various parts of
the program where the user is prompted or there is
an input field to enter data such as Employee
I.D.#, Vendor number, maintenance code number, part
number, or Equipment I.D. #.

Version 2.0 - Added the Employee Work History Report, which was
requested by a user.
- Added the ability to display most reports, which
was requested by many users.
- Added Master Equipment List.
- Expanded use of look-up windows for input fields
and searches.
- Added a simple bar graph to the Work Order Aging
report to graphically depict the work order
quantities over time.

Version 2.1 - Added tracking and reporting of maintenance costs
by account(user request) for preventive and
corrective maintenance.
- Enhanced user interface with pull-down menus for
added ease of use(user request).
- Added expanded user supplied printer control codes
to allow use of a greater variety of printers,
including laser printers(user request).
- Changed look-up windows to scrolling "picklists"
for added ease of use.
- Added flexibility for work orders to print on
3.5" X 8.5" or 8.5" X 11" paper stock(user
request).
- Added additional error checking for offline
printers, presence of DOS utilities BACKUP.COM &
RESTORE.COM.
- Added quick exit from most input screens(user
request).
- In equipment database system, added feature to
clone similar equipment from previously defined
equipment to reduce keyboard input(user request).






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