INSTRUCTIONS FOR MARCH 1991 DISK OF THE MONTH


This disk contains applications found in the March 1991 issue of WordPerfect,
the Magazine. The name of the article from which each application is derived
is mentioned at the end of the application instructions. NOTE: The following
macros (files with the extension .WPM) must be copied into the directory where
your other macro files are kept. WARNING! If you already have macros with the
same name, you must rename the macros found on this disk before they are
copied onto your hard drive or your original macros will be overwritten. Some
of these files are styles (files with the extension .STY). For 5.1, copy the
style files into the directory specified in Setup (Shift-F1), (6) Location of
Files, (5) Style Files. For 5.0, copy the styles files into your List Files
(F5) directory. All other document files should be copied to your List Files
(F5) directory.

Included on this disk are the following files that work for 5.0 and 5.1 where
specified:

LETTER.WP (5.1/5.0 keyboard merge) -- This is a sample keyboard merge letter.
It can easily be modified to contain the information you desire by
pressing Retrieve (Shift-F10), typing letter.wp and pressing (Enter).
Revise the text to suite your own needs, then Save (F10) your document.
Note: 5.1 users may want to replace each ^C with the equivalent
{INPUT}message~ code, although this isn't necessary.
To invoke the keyboard merge, from a clear screen press Merge/Sort (Ctrl-
F9), (1) Merge, type letter.wp and press (Enter) twice. Your cursor will
be in the proper place to type the name of the addressee. Press
End Field (F9) instead of (Enter) to move to each merge code.
When finished, press End Field (F9) to end the merge. Finally, press
Print (Shift-F7), (1) Full Document or (2) Page to print the document.
(See "The Basics of Keyboard Merge," March '91 p77)

FAX.WP (5.1/5.0 keyboard merge) -- This document is a keyboard merge fax form.
It can easily be modified to contain your name, address and fax number.
Do this by pressing Retrieve (Shift-F10), typing fax.wp and pressing
(Enter). Change the top three lines to the desired name and address.
Save (F10) the document. Note: 5.1 users may want to replace each ^C
with the equivalent {INPUT}message~ code, although this isn't necessary.
Clear your screen and retrieve the fax sheet by pressing Merge/Sort
(Ctrl-F9), (1) Merge. At the Primary file: prompt, type fax.wp and press
(Enter) twice. Your fax sheet should now be on the screen. Notice that
the date automatically appears in the document, and that the cursor is
situated at the first merge code. Type the name of the person who is to
receive the fax. If desired, you can also press (Enter), (Tab) twice and
type the company name.
Don't press (Enter) to go to the next code. Instead, press End Field
(F9), or in 5.0 Merge R (F9). This takes you to the next merge code,
inserted to the right of the word FROM:. Type the name of the person who
is sending the fax and press End Field (F9) again. Type the number of
pages to be transmitted and press End Field (F9) to go to the COMMENTS:
section. Type instructions as you would in a normal document.
Press Print (Shift-F7), (1) Full Document or (2) Page to print the
document. (See "The Basics of Keyboard Merge," March '91 p77)

BRAND.WPM (5.1 macro) -- This macro places a header with the path and filename
of your file in your document, as long as the document has been saved
first. If you haven't saved the document when you run the macro, you
will be prompted to do so. At any point in the document, press Macro
(Alt-F10), type brand and press (Enter). You can see the header in Print
(Shift-F7), (6) View Document. Note: If you wish to delete the header
from your document, press (Home), (Home), (Home), (Up Arrow) and Reveal
Codes (Alt-F3). Highlight the [Header:A] and press (Del). This macro
can also be modified for a footer. (See "Round 'Em Up," March '91 p34)

ORGCHART.WP (5.1 table) -- This file is an organizational chart created with
5.1's Table feature. It can be filled in to contain your personal
information. Do this by pressing Retrieve (Shift-F10), typing
orgchart.wp and pressing (Enter). Add the appropriate information in
each cell. Since this is a table, place the cursor after the [Tbl Def]
code and (Tab) to the desired box. Every box will adjust itself
according to the amount of information added. Following the steps in the
article, you can add more boxes to this chart. (See "Mapping Your Way to
the Top," March '91, p67)

HEADER.WPM (5.1/5.0 macro) - This macro creates a four-line header which
contains your name, a pause for typing the course and instructor name, a
date text code, the word "Page," and ^B, which is the automatic page
number code. This macro must be edited before being used. To do this,
press Macro Define (Ctrl-F10), type header, (Enter) and (2) Edit. In
5.0, press (2) Action. If necessary, replace the existing font on line
2 with a font of your choice. Do this by moving the cursor to the right
of 4n, deleting the existing font name and typing the desired font name.
Make sure that it's typed exactly as it appears in Font (Ctrl-F8), (4)
Base Font. In line 3, replace the existing name with the appropriate
one. Press Exit (F7) once in 5.1 and twice in 5.0. To use the macro,
press Macro (Alt-F10), type header and press (Enter). At the pause, type
the course and instructor name, then press (Enter). The macro then
enters the current date and inserts "Page," and the page number. To view
the header, press Print (Shift-F7), (6) View Document. Press Exit (F7)
to return to the document screen. (See "Phi Beta Macros," March '91 p19)

MRKTOC.WPM (5.1 macro) - This macro marks entries for a table of contents. To
use the macro, place your cursor on the first letter of the word or
phrase to be marked, then press Macro (Alt-F10), type mrktoc and press
(Enter). Block is turned on and the macro pauses. Move your cursor
through the word or phrase until it's blocked, then press (Enter). (See
"Phi Beta Macros," March '91 p19)

MRKTOC50.WPM (5.0 macro) - This macro marks entries for a table of contents.
To use the macro, place your cursor on the first letter of the word or
phrase to be marked, then press Macro (Alt-F10), type mrktoc50 and press
(Enter). Block is turned on and the macro immediately pauses, so move
your cursor through the word or phrase until it's blocked, then press
(Enter). (See "Phi Beta Macros," March '91 p19)

TOC.WPM (5.1/5.0 macro) - This macro creates and formats a table of contents
page, inserts a TOC definition code and generates the table of contents.
Before invoking the macro, you must have a document on the screen that
contains marked TOC entries. Place your cursor before any codes on the
first page and press Macro (Alt-F10), type toc and press (Enter). Note:
Edit the macro and change the fonts on lines 1 and 3 as explained in
HEADER.WPM. (See "Phi Beta Macros," March '91 p19)

TABTOC51.WPM (5.1 macro) - This macro creates and formats a table of contents
page using right-aligned, dot leader tab sets. To use this macro, place
your cursor at the top of the first page of text, press Macro (Alt-F10),
type tabtoc51 and press (Enter). Now type an entry, press (Tab), then
type the page number. Press (Enter) twice and repeat these steps until
all entries are typed. Note: Edit the macro and change the fonts on
lines 1 and 3 as explained in HEADER.WPM. (See "Phi Beta Macros," March
'91 p19)

TABTOC50.WPM (5.0 macro) - This macro creates and formats a table of contents
page using right-aligned, dot leader tab sets. To use this macro, place
your cursor at the top of the first page of text, press Macro (Alt-F10),
type tabtoc50 and press (Enter). Now type an entry, press (Tab), then
type the page number. Press (Enter) twice and repeat these steps until
all entries are typed. Note: Edit the macro and change the fonts on
lines 2 and 4 as explained in HEADER.WPM. (See "Phi Beta Macros," March
'91 p19)

TITLE51.WPM (5.1 macro) - This macro creates and formats a title page by
inserting a new page, a thick, single-line full border and a large font.
It then pauses and centers while you type a title name, inserts a smaller
font, centers and types by, then centers and types a name. Customize the
macro to include your name by pressing (Home), Macro Define (Ctrl-F10),
typing title51 and pressing (Enter) twice. Move the cursor to the last
line of the macro, delete the existing name and type the desired name.
Press Exit (F7) to save the macro and return to the document screen. To
use, press Macro (Alt-F10), type title51 and press (Enter). Note: Edit
the macro and change the fonts on lines 6 and 8 as explained in
HEADER.WPM. (See "Phi Beta Macros," March '91 p19)

TITLE50.WPM (5.0 macro) - This macro creates and formats a title page by
inserting a new page, a single-line full border and a large font. It
then pauses and centers while you type a title name, inserts a smaller
font, centers and types by, then centers and types a name. Customize the
macro to include your name by pressing Macro Define (Ctrl-F10), typing
title50 and pressing (Enter). Next, press (2) Edit, (2) Action, then
move the cursor to the last line of the macro. Delete the existing name
and type the desired name. Press Exit (F7) twice to save the macro and
return to the document screen. To use, press Macro (Alt-F10), type
title50 and press (Enter). Note: Edit the macro and change the fonts on
lines 6 and 8 as explained in HEADER.WPM. (See "Phi Beta Macros," March
'91 p19)

MINUTE51.WPM (5.1 macro) - This macro creates a two-column format for minutes
with a vertical line between the columns. The macro inserts a heading
which includes the department and organization name. Customize the macro
to include the desired organization name by pressing Macro Define (Ctrl-
F10), typing minute51, pressing (Enter) and (2) Edit. Move the cursor
to the line that says CITY OF POPLAR BLUFF. Delete it and type the
desired name. Press Exit (F7) to save the changes and return to the
document screen.
To use the macro, press Macro (Alt-F10), type minute51 and press (Enter).
The heading "MINUTES" is inserted, and the macro prompts you to type the
department name and press (Enter). The organization name is then
inserted. The prompt Ctrl-Enter to switch columns, F7 to quit appears.
The macro pauses while you type the minutes. While typing text, remember
to press (Ctrl-Enter) to move from column to column. When you've
finished typing the minutes, press (Enter). The macro inserts a line for
the date and prompts Enter preparer's name, position. When finished,
press (Enter) to end the macro. To view the graphic line between the
columns and the date and signature lines, press Print (Shift-F7), (6)
View Document. (See "A New Face for Poplar Bluff," March '91 p41)

MINUTE50.WPM (5.0 macro) - This macro creates a format for typing minutes. It
includes two parallel columns with a vertical line between the columns.
The macro inserts a heading which includes the department and
organization name. Customize the macro to include the desired
organization name by pressing Macro Define (Ctrl-F10), typing minute50
and pressing (Enter). Now press (2) Edit, (2) Action and move the cursor
to the line that says CITY OF POPLAR BLUFF. Delete it and type the
desired name. Press Exit (F7) twice to save the changes and return to
the document screen.
To use the macro, press Macro (Alt-F10), type minute50 and press (Enter).
The heading "MINUTES" is inserted and the macro pauses while you enter
the department name. The organization name is then inserted. The prompt
(Ctrl-Enter) to switch columns, (Enter) to quit appears. The macro
pauses while you type the minutes. While typing text, remember to press
(Ctrl-Enter) to move from column to column. Note: Do not press (Enter)
until the text is completely typed, because (Enter) stops the pause and
resumes macro execution. When you've finished typing the minutes, press
(Enter). The macro inserts a line for the date and prompts Enter
preparer's name, position. When finished, press (Enter) to end the
macro. To view the graphic line between the columns and the date and
signature lines, press Print (Shift-F7), (6) View Document. (See "A New
Face for Poplar Bluff," March '91 p41)

ALTW.WPM (5.1/5.0 macro) - This macro inserts WHEREAS, followed by an indent.
This is useful when typing official proclamations, such as a city
proclamation. To use the macro, place the cursor in the desired location
and press (Alt-W). The word "WHEREAS," appears. When you've typed the
accompanying indented information, press (Enter) twice and invoke the
macro again. Repeat these steps until all WHEREAS statements are typed.
(See "A New Face for Poplar Bluff," March '91 p41)

ALTP.WPM (5.1/5.0 macro) - This macro inserts the closing paragraph and
signature block for a city proclamation. Edit the macro to include the
appropriate city and state by pressing Macro Define (Ctrl-F10), (Alt-P),
(2) Edit. In 5.0, press (2) Action. Move the cursor to the line
containing the city and state, delete the existing name and type the
appropriate one. Press Exit (F7) once in 5.1 and twice in 5.0. To use
the macro, move the cursor to the correct location in your document and
press (Alt-P). The following text is inserted: "IN WITNESS WHEREOF, I
have hereunto set my hand and caused the Seal of the City of (your city
and state) to be affixed, this." The macro pauses after the word "this."
Type the date in the required format, type a period, then press (Enter).
The macro then inserts a MAYOR signature line, the word ATTEST: and a
CITY CLERK signature line. (See "A New Face for Poplar Bluff," March '91
p41)

RED2CAP.WPM (5.1/50 macro) - This macro converts any redlined text to all
caps. It does not, however, delete the redline codes. To use this
macro, place your cursor at the top of the document, then press Macro
(Alt-F10), type red2cap and press (Enter). (See "TIPS," March '91, p83)

GRAPHLIN.FG2 (5.1/5.0 graphic) - This file is an example of a newsletter
utilizing the Graphics Line feature. To retrieve the file, press
Retrieve (Shift-F10), type Graphlin.fg2 and press (Enter). You may
modify this file to suit your own needs and then save it by pressing Save
(F10) and answering (Y) Yes to replace. (See "Finer Points of Graphic
Lines," March '91 p71)

ALTG.WPM (5.1 macro) - This macro is a revision of the one found on the
January Disk of the Month. ("Seeing is Believing", January 1991, pg. 79)
It now does a name search for the G-LIST style. If any style exists with
the same name, WordPerfect automatically replaces the style. None of
your styles will be replaced on disk. Before you use this macro, make
sure that only graphic files are in your specified directory. Also, copy
G-LIST.STY into your style directory and COLUMN.SHM into your default
Shell Macro directory. You'll need to customize this macro. To do so,
press Macro Define (Ctrl-F10), (Alt-G), (2) Edit. Replace the
"C:\WP51\GRAPHICS" on line 9 with your own graphics directory. Press
Exit (F7) to save the macro. To use, at a clear screen press (Alt-G).
A document is then created that contains a picture of every graphic in
your graphic directory, with the filename above it. To view the file
press Print (Shift-F7), (6) View Document. Press Exit (F7) when done.
To print, press Print (Shift-F7), (1) Full Document. (See "Q&A," March
'91 p15)

G-LIST.STY (5.1 style) - This style formats the printout for the graphics
library macro. Note: This file must be copied to your style directory.
(See "Seeing is Believing," January '91 p79.)

COLUMN.SHM (5.1 shell macro) - This Shell macro is used with ALTG.WPM,
explained above. It incorporates each graphic filename into the caption
of the graphic boxes. Note: If you have a 5.1 release dated 6/29/90 or
later, you won't need this macro. (See "Seeing is Believing," January
'91 p79.)

GOTO.WPM (5.1 macro) - If you use New Page Number codes in your documents,
this macro allows you to go to a specific section in a document and a
specific page number within that section. To use this macro, with your
document on the screen, press (Home), (Home), (Up Arrow), Macro
(Alt-F10), type goto and press (Enter). You will then be prompted to
type in the section where you want to go, then the page number within
that section. Note: This macro is not designed to be used for section 1.
For this section, just press GoTo (Ctrl-Home), and enter the desired page
number. (See "Q&A," March '91 p15)

CONVERT.WPM (5.1/5.0 macro) This file takes a WordPerfect secondary merge file
and converts it into a delimited format, with quotes (") around each
field, and each field separated by commas (,). To use, retrieve your
secondary merge file and press Macro (Alt-F10), type convert and press
(Enter). The macro does the conversion and prompts you for a file name.
Type the desired name (not the same as the secondary file), and press
(Enter). The file is then exported using Text In/Out (Ctrl-F5), and the
screen cleared. (See "Who's on First?" March '91 p29)