Category : Word Perfect
Archive   : GCATWP21.ZIP
Filename : GRAPHCAT.DOC

GRAPHCAT.DOC--Use PRINTDOC.BAT to print these docs,
NOT WordPerfect!





G R A P H C A T V 2 . 1
=============================================



Clip Art Graphics Catalog Builder
and File Database Exporter
for WordPerfect 5.1


Requires WordPerfect 5.1 (DOS version),
Must be Interim Release 6/29/90 or Newer




A Shareware Package from:

Jerry Stern
Science Translations
P. O. Box 20234
Baltimore, MD 21284-0234



_______
____|__ | (tm)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER


All materials (C)1991-92 Jerry L. Stern
All Rights Reserved


Quick-Start Guide Begins
on Page 7







G R A P H C A T V. 2.1 2

Table of Contents
=================

DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 3
DISCLAIMER-AGREEMENT . . . . . . . . . . . . . . . . . . 3

REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 5

DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . . . 6

QUICK START . . . . . . . . . . . . . . . . . . . . . . . . . 7

INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 8

WHAT IS GRAPHCAT? . . . . . . . . . . . . . . . . . . . . . . 9

PROMPTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
THE INPUT SCREEN . . . . . . . . . . . . . . . . . . . . 11
IN GENERAL . . . . . . . . . . . . . . . . . . . . . . . 13

EDITING AND PRINTING TIPS . . . . . . . . . . . . . . . . . . 14
HORIZONTALLY SQUASHED IMAGES . . . . . . . . . . . . . . 14
WRAPPED FILE NAMES . . . . . . . . . . . . . . . . . . . 14
SLOW PRINTING . . . . . . . . . . . . . . . . . . . . . 14
BORDERS . . . . . . . . . . . . . . . . . . . . . . . . 14
LANDSCAPE PRINTING . . . . . . . . . . . . . . . . . . . 15

INDEX, INDEX5, INDX4DOS, and FILEINDX . . . . . . . . . . . . 16
IMPORTING INTO PC-FILE . . . . . . . . . . . . . . . . . 17

TROUBLE-SHOOTER'S GUIDE--GRAPHCAT . . . . . . . . . . . . . . 18

TROUBLE-SHOOTER'S GUIDE--INDEX . . . . . . . . . . . . . . . 20

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
















All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 3

DEFINITION OF SHAREWARE
=======================

Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and continue
using it, you are expected to register. Individual programs
differ on details--some request registration while others require
it; some specify a maximum trial period. With registration, you
get anything from the simple right to continue using the software
to an updated program with printed manual.

Copyright laws apply to both Shareware and commercial software,
and the copyright holder retains all rights, with a few specific
exceptions as stated below. Shareware authors are accomplished
programmers, just like commercial authors, and the programs are
of comparable quality. (In both cases, there are good programs
and bad ones!) The main difference is in the method of
distribution. The author specifically grants the right to copy
and distribute the software, either to all and sundry or to a
specific group. For example, some authors require written
permission before a commercial disk vendor may copy their
Shareware.

Shareware is a distribution method, not a type of software. You
should find software that suits your needs and pocketbook,
whether it's commercial or Shareware. The Shareware system makes
fitting your needs easier, because you can try before you buy.
And because the overhead is low, prices are low also. Shareware
has the ultimate money-back guarantee--if you don't use the
product, you don't pay for it.

DISCLAIMER-AGREEMENT
--------------------

Users of GRAPHCAT must accept this disclaimer of warranty:
"GRAPHCAT is supplied as is. The author disclaims all warranties,
expressed or implied, including, without limitation, the
warranties of merchantability and of fitness for any purpose. The
author assumes no liability for damages, direct or consequential,
which may result from the use of GRAPHCAT."

GRAPHCAT is a "shareware program" and is provided at no charge to
the user for evaluation. Feel free to share it with your friends,
but please do not give it away altered or as part of another
system. The essence of "user-supported" software is to provide
personal computer users with quality software without high
prices, and yet to provide incentive for programmers to continue
to develop new products. If you find this program useful and find
that you are using GRAPHCAT and continue to use GRAPHCAT after a
reasonable trial period, you must make a registration payment of

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 4

$10. to Science Translations. The $10. registration fee will
license one copy for use on any one computer at any one time. You
must treat this software just like a book. An example is that
this software may be used by any number of people and may be
freely moved from one computer location to another, so long as
there is no possibility of it being used at one location while
it's being used at another. Just as a book cannot be read by two
different persons at the same time.

Commercial users of GRAPHCAT must register and pay for their
copies of GRAPHCAT within 30 days of first use or their license
is withdrawn. Site-License arrangements may be made by contacting
Science Translations.

Anyone distributing GRAPHCAT for any kind of remuneration must
first contact Science Translations at the address below for
authorization. This authorization will be automatically granted
to distributors recognized by the ASP as adhering to its
guidelines for shareware distributors, and such distributors may
begin offering GRAPHCAT immediately. (However, Science
Translations must still be advised so that the distributor can be
kept up-to-date with the latest version of GRAPHCAT.)

You are encouraged to pass a copy of GRAPHCAT along to your
friends for evaluation. Please encourage them to register their
copy if they find that they can use it. All registered users will
receive a copy of the latest version of the GRAPHCAT system.

Registrations, Site Licenses, and Permission to distribute are
available from: Jerry Stern, Science Translations, P. O. Box
20234, Baltimore, MD 21284-0234, Phone and FAX 410-661-2224. Site
license information is in the file PRODUCTS.DOC.

(This section written by Paul Mayer, the author of GRAB Plus, and
provided courtesy of the Association of Shareware Professionals.)
















All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 5

REGISTRATION
============

GRAPHCAT V. 2.1 is shareware, or "Try before you buy" software.
You may copy this entire package and pass it on unchanged to
other WordPerfect users. If you use the program, you must
register. Basic registration is $US 10. or $CN 15., and a variety
of payment types are listed in the file REGISTER.DOC, including
Visa and MasterCard. All credit card orders are billed in U.S.
currency.

Send registrations to: Or Phone or FAX to:
Jerry Stern 410-661-2224
Science Translations
PO BOX 20234 Outside U.S. & Canada
Baltimore, Maryland 21284-0234 add $2.00 Shipping.
(Specify disk size.) Maryland residents add
5 per cent sales tax.

Registered users receive a bonus disk of clip art, technical
support through the life of the product (one year past the
registration date or six months past the release date of the next
version of WordPerfect for DOS, whichever is later), and
notification of upgrades, with special pricing for registered
users. Support is by mail, FAX, or phone, at the same address and
phone number used for registration.

Jerry Stern is a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to
resolve a shareware-related problem with an ASP member by
contacting the member directly, ASP may be able to help. The
ASP Ombudsman can help you resolve a dispute or problem with
an ASP member, but does not provide technical support for
members' products. Please write to The ASP Ombudsman, at 545
Grover Road, Muskegon, MI 49442, or send a CompuServe
message via CompuServe Mail to: ASP Ombudsman 70007,3536.

Jerry Stern is also a WordPerfect Certified Resource. That
certification is WordPerfect Corporation's assurance that such a
person has been extensively tested on product knowledge of
WordPerfect for DOS and WP Office, and has passed a multiple-part
written examination with a score of 90% or better in every
section of the test.

WordPerfect and WPCorp are registered trademarks of WordPerfect
Corporation within the U.S. and Canada. WordPerfect Office is a
trademark of WordPerfect Corporation worldwide.
PC-File is a registered trademark of ButtonWare, Inc.


All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 6

DESCRIPTION OF FILES
====================

The files listed below should be included in your copy of
GRAPHCAT 2.1. If any are missing, the package is incomplete.
Users will receive a current and complete copy when they register
with Jerry Stern of Science Translations.

All the files below should share the file date 10-01-92, and the
time 2:10 AM. If any other time or date appears, they have been
tampered with since leaving Science Translations. There should be
exactly 22 files, with a combined size of 304,027 bytes.

REGISTER.DOC Order form for registering GRAPHCAT and other
products.

PRODUCTS.DOC Other wonderful products from Jerry Stern and
Science Translations, including the
Letterhead Kit and the Wood Clips collection
of clip art.

README.1ST One screen of introductory information. View
it by typing: type readme.1st

PRINTDOC.BAT -- Printing and installation batch files.
INSTALL.BAT / See the instructions in the installation
section of this manual (page 8).

GRAPHCAT.DOC The instruction manual.

GRAPHCAT.WPM The catalog macro.
INDEX.WPM File directory macro.
INDEX5.WPM File directory macro--version for DOS 5.
INDX4DOS File directory macro--4DOS or NDOS version.
various.WPG -- 7 sample Wood Clips art files for testing
GRAPHCAT.
various.PCX / Get more Wood Clips free when you register!

FILEINDX.DBF File database for PC-File.
FILEINDX.HDB Screen information for PC-File.
NAME.NDX Name index for PC-File.

VENDOR.DOC Contains information for vendors and sysops,
including product descriptions and permission
to distribute.

FILE_ID.DIZ A special screen of introductory information
for bulletin boards. You may view it by
typing:
type file_id.diz

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 7

QUICK START
===========

GRAPHCAT requires WordPerfect 5.1, interim release date 6/29/90
or later. It is a shareware package of WordPerfect macros that
read any disk or directory, and create a pictorial listing of all
the graphics found. After copying GRAPHCAT.WPM to the WP macro
directory, run the macro by pressing Macro (Alt-F10), and
entering GRAPHCAT. Answer the prompts for the drive and
directory, file extension, catalog title, number of columns, and
graphic height. The default values for columns and height allow
28 graphics per page.

International Users: Although GRAPHCAT's prompts are in English,
all of the internal macro commands and menu choices have been set
using international equivalents. GRAPHCAT and the INDEX macros
should work properly with ANY WP 5.1 language module, and the
column height measurements will be accepted in your default
measurement. However, I have not been able to test every possible
international combination of software, interim release, and
hardware. Please write if you find that GRAPHCAT fails in any way
on your system. Also note: the interim release requirement of the
6/29/90 release applies to US WordPerfect. Other language
versions may require a newer release. If you aren't sure whether
your release of WP has the needed added feature, just go ahead
and run GRAPHCAT: the macro automatically tests for the needed
new feature.

Users of GRAPHCAT 2.0: Use GRAPHCAT 2.1 as you did 2.0, but check
out the new wild card capability on the File Extension question.

INDEX, INDEX5, and INDX4DOS require WordPerfect 5.1. These macros
read any file directory, and convert the directory listing into a
comma-delimited mail-merge file for use by PC-File, or most other
database programs. Copy them along with GRAPHCAT, and answer the
prompts in the same way.

FILEINDX requires a database program. These database files are
used with INDEX to create a database of graphics files (or any
other files). Load these files into a directory readable by the
database program, and run the program normally. Be sure to delete
or overwrite the one sample record already in the file.

The files with .WPG and .PCX extensions are clip art. The
patterns and styles vary greatly, and they are provided as handy
files for testing GRAPHCAT. They are all wood cut engravings, of
a variety of subjects. When you register, your bonus disk will
also contain a variety of Wood Clips art.



All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 8

INSTALLATION
============

If you are reading these files on screen, you may print them with
the PRINTDOC.BAT batch file. (Don't print them from WordPerfect--
they are formatted with page breaks for printing from DOS.)

From the DOS prompt, log to the directory holding the GRAPHCAT
distribution files. Start the PRINTDOC file by typing it like
this:
printdoc lpt1
(where lpt1 is the name of your printer--change it as needed for
your system.)

You may use GRAPHCAT entirely from a floppy disk if you wish, but
the macros must be copied to your hard disk to be used easily. To
install the GRAPHCAT macros to the WordPerfect macro directory,
run the batch file INSTALL.BAT from the DOS prompt while logged
to the GRAPHCAT distribution disk or directory. Start INSTALL.BAT
with the new directory name to create for storing the GRAPHCAT
docs and samples, and the name of the macro directory used by
WordPerfect, usually c:\wp51\wpm or c:\wp51.

If you do not know where your WordPerfect macros should be
placed, press Setup (Shift-F1), choose (6) Location of Files, and
write down the setting next to (2) Keyboard/Macro Files. Press
Cancel (F1) twice to return to the document screen. The entry
that you wrote down should be the first pathname used on the
install command line.

For example:
INSTALL c:\graphcat c:\wp51
(Copies package to c:\graphcat, using c:\wp51 for WP/DOS macros.)

INSTALL c:\graphcat d:\wp51\wpm
(Copies package to c:\graphcat, using d:\wp51\wpm for WP/DOS
macros.)














All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 9

WHAT IS GRAPHCAT?
=================

I've been collecting clip art for different projects. A small
book, some newsletters, signs, and still more pictorial projects.
I've drawn some, scanned some paper clip art, and bought some
disks of pictures. I was beginning to lose track of which disk
had what pictures. I needed an index, a printout of every graphic
I've had, so I could keep them handy for reference.

The WPG files shipped with WordPerfect have their own printed
picture indexes of art in the manual, but disks of PCX or GEM
files from computer show rack vendors are escapees from that
elusive paperless office we all keep hearing about. And clip art
disks are uneven; some of them are full disks of excellent art on
related topics, but others are totally unrelated pictures. Worse,
because there are several flavors of each of the graphics file
formats, some files will not be recognized by WordPerfect, and
will read as bad. Overall, clip art disks are worthwhile, but a
printed index would help sort the good files from the fuzzy junk.

And the commercial clip art isn't much better. Oh, the graphics
are better, but the printed indexes are printed too small, or on
newsprint, or are all mixed in with the pictures of every other
graphic collection sold by that company.

Meanwhile, my co-workers on a newsletter project wanted to see
all their clip art. I kept their graphics on a separate disk, but
they wanted paper copies to refer to, so they could tell me, "Use
that butterfly picture from page two." I began to create a sample
document, with every graphic shown, and the file names, and the
disk titles, and immediately found that there was too much work
involved. I had two options: I could delegate the job, or write a
macro to do the job. Since I couldn't find anyone who would spend
three hours to create the index for each disk, I wrote GRAPHCAT.
It's a lot faster than an assistant; it only takes from a few
seconds to a few minutes to complete the job, depending on the
speed of the computer and the size of the graphics files.

GRAPHCAT makes this task easy, so easy that nearly no effort is
needed to create a new catalog for each directory or floppy of
pictures. If the macro is told the drive and path of the files,
and the title of the collection, the computer should do the rest.

With just that information, the WordPerfect macro reads the
appropriate directory, identifies the graphics files, sets their
sizes, locations, and options in a catalog, and leaves that
catalog ready to print. Once the catalog is built, you may
preview it, print it, and save it if you want.


All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 10

However, I don't recommend saving these files because they will
be slightly larger than the cumulative size of all the graphics
in the directory. What? I heard that... I tried using the WP
graphics-on-disk option to save memory space. It causes more
problems than it solves. Although it is possible to write a macro
that uses that feature and provides the capabilities of GRAPHCAT
(I've done it while developing GRAPHCAT), such a macro must reset
default directories to floppies, and reset them again AFTER
printing, and the files would not print properly unless printed
while the default directories were reset. That early macro worked
95% of the time, and totally locked up everything 5% of the time.
It's history.

WordPerfect corporation has a habit of tinkering with their
software. There are many different versions of WordPerfect 5.1
for MS-DOS systems. Some of their interim releases are mostly bug
fixes, and a few new drivers for new hardware; the new releases
also include minor new features. The 6/29/90 release included a
new macro command, {SYSTEM}entry, or in international editions,
{SYSTEM}29. It can copy a file name off a List Files (F5) menu.
GRAPHCAT uses that macro command, so users of earlier versions of
WP MUST upgrade.

To check your WP release date, press Help (F3) from the document
screen of WP. The release date will be in the top right corner of
the introductory help screen. To upgrade to the newest release of
WP 5.1, call WordPerfect with your credit card and license number
and place the order--the cost as of Fall '92 was $1.00 per 5 1/4"
disk, or $2.00 per 3 1/2" disk, plus shipping and sales taxes.
Instructions for installing the upgrade come with the disks, but
be sure to check for, and read, a README file on the first disk
of each type. That README file will list the features added to
the program in that release. (WP sales phone number in the U.S.,
as of Summer '92, is 1-800-321-4566 or 1-801-225-5000.) I cannot
speak for WordPerfect Corporation, so of course all such
information is subject to change--call and ask amounts before
sending them money.

Interim Releases of WP: Writing software in a macro language
is like controlling a rowboat by towing it from a distance
of five parsecs. GRAPHCAT has been tested, and works, in all
releases of WP 5.1 for DOS dated from 6/29/90 to 3/9/92, and
should work in all future releases. BUT, sometimes new
"features" disable old features, as they did in the 3/9/92
change to the list files options. When this happens, try
turning "off" the new features if GRAPHCAT doesn't seem to
like the new release. Better yet, call or write for
support--there will be either a fix or a new release, as
needed, to fix any problems caused by new features.


All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 11

PROMPTS
=======

Start GRAPHCAT from a blank document screen by pressing Macro

(Alt-F10), typing GRAPHCAT, and pressing Enter. Document 2 must
be blank as well, but not to worry: GRAPHCAT checks for workspace
and will not let you do anything dangerous. A full-screen display
will appear, as shown below.

THE INPUT SCREEN
----------------

--------------------------------------------------------------
G R A P H C A T V. 2.1
Version 2.1 for WP5.1/DOS--Requires 6/90 release of WP or newer

Enter the drive:\path to search. (location of files)

Enter the file type to find. (file.extension, default *)

Enter the title for the catalog pages. (title to print)

How many columns across should there be? (default 4)

How tall should the graphics boxes be? (default 1" or 2.5c)

Did you register and receive your free bonus graphics?
Send $10. to Jerry Stern, P.O. Box 20234, Baltimore, MD 21284
(C)1991-92 Jerry L. Stern--All Rights Reserved
--------------------------------------------------------------

At the first prompt, enter the drive name and path for the
subdirectory to be searched. You may omit the ending backslash if
you like. GRAPHCAT is smart enough to accept the path name either
way. Pressing Cancel (F1) at this prompt will end macro
execution. Pressing Cancel at any of the following prompts will
move the cursor back up to the prompt immediately above.

The second prompt asks for the file type. Any type of graphics
file readable by WordPerfect may be entered here. If your files
are kept sorted by what they are, such as DrawPerfect pictures
together as WPG files, or scanned artwork as TIF files, they will
be easier to keep track of, but if they are mixed together with
lots of different types of files, that's o.k., too. Version 2.1
of GRAPHCAT (new feature!) can use standard DOS wild cards on the
extension line. These include the asterisk, meaning "any
characters, any length," and the question mark, meaning "any
character, just one." A request for files with the P* or P??
extension would cause GRAPHCAT to hunt for files whose extensions
begin with P, including graphic files such as PCX and PIC images.

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 12

It's very easy to just press (Enter) at the extension
prompt, and try using * for everything. Don't do it! The
wild card extension is intended for cataloging mixed disks
of graphics files. If you use the * choice for directories
containing program files, GRAPHCAT will run far more slowly,
because it must load and identify as bad every program file
in the directory. For best and fastest results, use the real
file extension of the graphics you are looking for, unless
you really do intend * to mean ALL the files in the
directory.

The third prompt asks for a title, and the macro will place that
title in a header on each page of the catalog. I recommend
entering the name of the graphics collection or the name of the
archived backup for that collection, such as "Business Graphics--
BUSINESS.ZIP" in this area.

The next two prompts request the number of columns and the height
to make each graphic. WordPerfect will calculate the width to
keep the graphics true to scale, room permitting. If less than
about twice the height of a graphic is available for the width,
some graphics in horizontal format will be compressed to fit the
column. For four columns, a height of one inch allows ample room,
and 28 images fit on one page. These combinations work well, and
will show on screen when you choose each column size: five
columns with a height of 3/4", resulting in 45 graphics per page,
or 3 columns and 1.2" (18 per page), or two columns and 1.8" (8
per page).

International Users: the default height set by GRAPHCAT is 1",
but you may enter a graphic height as you normally would. If your
default measurement is centimeters, you do not need to
specifically tell WP and GRAPHCAT; the program and the macro will
use your default measurement unit automatically. As always, if
you choose to use a measurement unit that is NOT your default,
you must tell WP what unit you are using, such as " for inches, c
for centimeters, or p for typesetter's points.

After the last entry has been made, GRAPHCAT will begin loading
the graphics into the document. As each graphic is loaded, the
macro announces the new graphic on screen. When the directory of
graphics is large, this process will be considerably faster if
there is expanded memory available for WordPerfect to use, but
hard disk space will be substituted automatically. If your system
does not have expanded memory, be sure that your default
directory is set to a hard drive, rather than a floppy.

IF GRAPHCAT and WordPerfect decide that a graphic in your sample
directory is not a proper graphics file, GRAPHCAT will add that
file name to a list of files that could not be loaded, and that

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 13

list will be printed at the end of the catalog. You may delete
that message after the catalog is prepared, or you may try to
convert the bad graphic or edit it with a graphics program,
resave it, and run GRAPHCAT again. Because not every version of
every graphic format is supported by WordPerfect, I prefer to
leave the file list in the catalog to identify a file that may be
usable in other software, but not in WordPerfect. (Or the disk
may contain non-graphic files, such as a README.1ST, and these
files will be listed automatically at the end of the catalog.)

When the catalog is finished, the screen display will be replaced
by the new catalog page and a reminder comment. (The comment will
not print.) You may, and should, preview the page before
printing.

GRAPHCAT may be stopped in mid-inventory by pressing the Cancel
key just once; there may be a time lag of a few seconds before
the macro stops. If you use the Cancel key to stop GRAPHCAT, the
macro will leave behind a warning at the top of the document that
the file is incomplete. The warning is just a comment box, and
may be deleted if the partial catalog is useful.

IN GENERAL
----------

Don't attempt to edit these macros from within WordPerfect 5.1;
these macros are too large to work with for even minor changes
from that editor. The macros in this package were not created
with the WordPerfect 5.1 macro editor.

GRAPHCAT and the INDEX macros have error trapping routines built
in to prevent garbage entries, and to turn off Reveal Codes if
needed, and will not try to run if you start them with anything
in Document 1. If you wish to import the catalog or the file list
into a document, run the macro first, and then merge the other
text or formatting into the catalog or file list.

Since starting to catalog my clip art collection, I've found
pictures I didn't know I had, and I've used some of those in new
projects. Now that I don't have to hire extra help to create the
listings, I can find the picture I want in no time, and, better
yet, I can take the picture notebook with me to a co-worker, a
client, or a conference, and I don't need to borrow someone
else's computer and be at the mercy of someone else's operating
system.






All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 14

EDITING AND PRINTING TIPS
=========================

HORIZONTALLY SQUASHED IMAGES
----------------------------

If your images appear to be squashed horizontally when you print
or preview, you need to use either fewer columns or a smaller
image height. To change the height of the images, clear the
document and restart GRAPHCAT. You can change the columns without
rerunning GRAPHCAT. First, press (Home), (Home), (Home),
(Up Arrow) to reach the extreme top of the document, before any
codes. Turn on Reveal Codes (Alt-F3), and look for a code that
looks like this:
[Col Def: Newspaper...

Place the cursor immediately after that code, and press
Columns/Table (Alt-F7), choose (1) Columns, (3) Define, and (2)
Number of Columns. Type the number of columns you would like, and
press (Enter) three times to return to the document screen. You
may now delete the first of the two column definition codes, turn
off Reveal Codes (Alt-F3), and check your document by printing or
previewing again. The images should no longer be squashed, but
with extremely wide images, you may need to try still fewer
columns, or perhaps none at all.

WRAPPED FILE NAMES
------------------

When using more than four columns, long graphics names may wrap
to the next line, reducing the number of graphics that fit on a
page. If the names wrap, reset the base font to a narrow or thin
typeface, using Format (Shift-F8), (3) Document, (3) Initial Base
Font, and choosing a small font.

SLOW PRINTING
-------------

A page full of graphics will print slowly, and some laser
printers may not have enough internal memory to print a page of
that complexity. On a laser printer, if the entire page does not
print, try printing the page at a lower setting for graphics
quality, or use fewer columns.

BORDERS
-------

The default border for all GRAPHCAT catalogs is the dashed line.
If you prefer some other border, or none at all, follow these
steps:

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 15

Run GRAPHCAT normally, and when the macro finishes running, press
Reveal Codes (Alt-F3). Move the cursor right until the [Fig Opt]
code is highlighted in the codes (bottom) portion of the screen,
and then press (Del). Now, choose Graphics (Alt-F9), (1) Figure,
(4) Options, (1) Border Style. Choose the border that you would
like from the list that appears on the bottom line, including
None, Single, Double, Dashed, Dotted, Thick, or Extra Thick. You
will usually choose the same style for all four sides of the box,
but if you use a single-style line on any two adjacent sides, and
a thick or extra thick choice on the other two sides, WP will
create a drop shadow for you around each graphic. Press Exit (F7)
when done to return to your catalog before viewing or printing.

LANDSCAPE PRINTING
------------------

GRAPHCAT will not start if you have any codes in the document--
not even a page definition. So if you need a graphics catalog on
a page size that is not your default size, such as a landscape
version of A4 or 8 1/2" x 11", then follow these steps:

First, run GRAPHCAT normally. Choose one column so that GRAPHCAT
will not insert a column definition code. Next, press (Home),
(Home), (Home), (Up Arrow) to go to the extreme top of the
document, above all codes. Select your paper size from the list
available after choosing Format (Shift-F8), (2) Page, (7) Paper
Size. Press Exit (F7) to return to the document screen.

Next, add column codes, by pressing Columns/Table (Alt-F7), (1)
Columns, (3) Define, (2) Number of Columns, entering the number
of columns, and pressing (Enter). You may also wish to reduce the
space between columns at the (3) Distance Between Columns menu
choice. Press Exit (F7) when done, choose (1) On to turn on
columns, and then press (Home), (Home), (Down Arrow) to go to the
bottom of document. WordPerfect will reformat your document as it
travels. Your document is now ready to edit, view, or print
normally.














All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 16

INDEX, INDEX5, INDX4DOS, and FILEINDX
=====================================

The INDEX macros are WP macros that read a directory of files,
and convert that directory listing into a file that a database
program can import and add to a database. FILEINDX is a set of
database files for PC-File to use in importing the files created
by INDEX. The files FILEINDX.HDB, FILEINDX.DBF, and NAME.NDX
compose a sample graphics database for PC-File. These files
should be together on your hard disk; the ideal spot is a
directory called GRAPHCAT. See Installation on page 8 if you need
help preparing the directory.

IMPORTANT: The INDEX macros create and automatically erase a
small temporary file on your hard disk, named C:\DELETE.ME,
containing a text directory listing. Under normal
conditions, you will never see it, but if INDEX is
interrupted before the file is deleted, the temporary file
left behind may be safely deleted.

Why three versions of INDEX? The DIR command in DOS is different
in DOS 5 than in older versions of DOS, and different (and more
powerful) in either 4DOS or NDOS. Each DOS requires different
command options, and different handling of the directory file.
Here's how to choose which version of INDEX to use.

1) Are you running either 4DOS or NDOS?
Yes-Use INDX4DOS. No-Go to next question.

2) Are you running DOS 4.01 or OLDER?
YES-Use INDEX. No-Go to next question.

3) With DOS 5 (or above), are you using the SET DIRCMD command?
YES-Use INDEX5. No-Use either INDEX or INDEX5.

The file produced by INDEX is a "comma-delimited mail-merge"
file. Most database programs can import these with no problems.
Although I created the FILEINDX format for keeping track of
graphics and clip art, the format and the INDEX macros can be
used just as easily to form a master catalog of every file on a
hard disk, or any category of files you choose. In addition to
the information from the directory and whatever label you enter
while running INDEX, the FILEINDX data screen allows room for
comments, because it isn't always possible to remember that
RX12-76.CGM is a picture of a troll at a bridge.

To use INDEX, run the macro in the usual way, by pressing Macro
(Alt-F10), typing the name of the macro, and pressing ENTER.
Answer the prompts that appear on screen in the same way as for
the first three prompts in GRAPHCAT.

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 17

The screen will flicker twice as WordPerfect shells out to DOS to
retrieve the directory to be converted and saves it to a
temporary file called c:\delete.me. The macro will automatically
erase the temporary file after retrieving it into WP. Then INDEX
will search the listing, removing spaces as needed, and inserting
commas between columns, resulting in the comma-delimited list,
STORED IN DOCUMENT 2. That list must be saved as a DOS text file
for the database program: Save the file by pressing Text In/Out
(Ctrl-F5), (1) DOS Text, (1) Save, and entering the file name for
the data file.

IMPORTANT: When you first set up a database of clip art or
other files in a database, you will read and process many
directories. I have allowed for that process in INDEX.
Always start the INDEX macro from Document 1, which must be
totally empty. If it is not empty, INDEX will remind you to
empty it, and remind you how to do so. When INDEX completes
its work, the list of files will be in Document 2. For the
next disk, Switch (Shift-F3) back to Document 1, and run the
macro again. The second list will be added at the bottom of
the existing list. Once you have run each directory through
INDEX, save the list as a DOS text file, exit WP, and import
the data from within the database program.

IMPORTING INTO PC-FILE
----------------------

Here are the steps for the import from within PC-File V. 5.01:
Run the program, and enter the disk and directory where the
FILEINDX files are located. Place the cursor on the FILEINDX name
and press F10. From the main menu, choose Utilities, then Import,
then Mail Merge. Enter the drive, and then the directory name of
the location of the DOS text file. PC-File will display the file
names for that directory. Place the cursor on the list filename,
and press F10. Choose to Overwrite the data already in the
database ONLY IF THIS WILL BE THE FIRST BATCH OF FILENAMES ADDED.
OTHERWISE, CHOOSE APPEND DATA. For each entry you may choose to
add the information, or skip to the next record, or to quit, or
to press X and let PC-File continue through the list, adding all
the data to the file. Choose Yes several times to add the first
few records manually until you are sure the file is being
imported correctly, and then choose X to finish the import.

In PC-File V. 6.5, load the database template by choosing File,
Open, type the drive:\path where the FILEINDX files are stored,
and press Enter twice. To import, choose Utilities, Import, Mail
Merge, and enter the file name of the DOS text file. Choose
Overwrite ONLY IF THIS WILL BE THE FIRST BATCH OF FILENAMES
ADDED. OTHERWISE, CHOOSE APPEND. Choose All records, click on
All, and click on OK at the next two prompts.

All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 18

TROUBLE-SHOOTER'S GUIDE--GRAPHCAT
=================================

1) GRAPHCAT loads properly, and the big box appears on screen,
but when I tell it what directory to catalog, an error message
box appears. But I have checked--the files are good graphics
files in the directory I've entered.

This is an inconsistent error that occurs mostly with releases of
WP from 6/90 to 12/90, although I have seen it more rarely with
newer releases. Some of the settings in your configuration file
are corrupt. To test this, start WP from the DOS prompt (No
menus!) with the start up switch /x, like this:
C:\WP51:> wp /x
The x switch temporarily restores your copy of WP to the original
defaults--it ignores all the choices you've made in Setup. Try
running GRAPHCAT with this switch. If GRAPHCAT runs properly,
then exit WP, restart WP normally, go into Setup and write down
your options and settings. Next, exit WP, rename the file
WP{WP}.SET to WPSET.OLD, and restart WP normally. Re-enter your
options, and both WP and GRAPHCAT should run correctly.
Alternative solution--upgrade to the newest release of WP; the
problem does not seem to occur with any releases dated 9/91 or
newer.

2) GRAPHCAT runs perfectly, but I cannot print the result file.
The error messages say I don't have enough memory.

This is strictly a WP problem, and it is just what it says. Try
running WP without any popup programs or tsr software, from the
command line (No menus!). Consider investing in a good memory
manager program to give WP more usable memory. Print each page
separately, or when running GRAPHCAT, try using fewer
columns--there will be more white space on each page, but less
strain on limited system resources during printing.

3) When I try to print a catalog of graphics found on a floppy
disk, WP reads and writes to the floppy drive, and printing is
extremely slow.

WordPerfect is placing its temporary print queue files on the
floppy. There is an easy fix for this. Start WP with the command:
WP /PF=(path)
For example, try WP /pf-c:
This command, which was added in the 3/90 release of WP, will
divert the temporary printing files to the drive and path chosen.
Printing speed should be improved considerably over allowing WP
to use the floppy.



All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 19

4) I am using WP 5.1 dated 3/9/92 or newer, and whenever I run
GRAPHCAT, the error box appears that says that the sort option in
list files is turned off. Huh?

The 3/9/92 interim release of WP 5.1 added a new feature--it can
show directories in the list files screen in the order the files
are on the disk. This is faster than the usual way, but less
organized. Who wants a list of graphics that isn't in
alphabetical order? To run GRAPHCAT, you must do what the box
tells you: Enter Setup (Shift-F1), choose (3) Environment, (4)
Document Management/Summary, (5) Sort List Files, and choose Yes,
and then Exit (F7) to return to your document screen. GRAPHCAT
will now run normally.

5) The message "Position Hyphen" appears when I try to run
GRAPHCAT on a directory of mixed graphics and text files. This
only happens when some of the documents contain a "Hyphenation
On" code, using the * choice on GRAPHCAT's extension line.

The hyphenation message will occur only with hyphenated
documents. You can avoid them by 1) Not using the * wild card
extension, but instead choosing the extension of the graphics
files, or 2) resetting the hyphenation options by pressing Setup
(Shift-F1), (3)-Environment, (7) Prompt for Hyphenation, (1)
Never, and Exit (F7)

6) Sometimes when I use the * extension wild card, GRAPHCAT loads
a file as a graphic that isn't one. The document loads and prints
normally, but the box is either empty or contains a random
pattern.

The * wild card choice was intended for reading disks containing
mixed graphics in different formats, such as WPG and GEM and CGM
graphics mixed together, NOT for attempting to load every program
file on your hard drive in the attempt to see if any of them are
graphics. GRAPHCAT will correctly identify nearly every file as a
graphic or not a graphic, but there are exceptions. For example,
try loading the WordPerfect file LIBRARY.STY as a graphic--the
resulting empty graphics box is harmless, but it shouldn't
happen, and since it does not cause any error messages, GRAPHCAT
can't eliminate it.

To avoid these problems, when cataloging a directory of mixed
graphics and program files, use the appropriate extension, such
as PCX or WPG on the second line of GRAPHCAT's menu, and save the
wild card use for disks holding mostly graphics.





All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 20

TROUBLE-SHOOTER'S GUIDE--INDEX
==============================

1) When I run INDEX, INDEX5, or INDX4DOS, my system pauses at the
DOS screen with a message of "Sharing Violation."

The three INDEX macros are partially incompatible with SHARE. The
fix is simple--remove SHARE from your boot files, unless you are
running on a network, or some of your software specifically
insists on SHARE. In DOS 5, SHARE is only used to protect files
from simultaneous access by multiple programs. SHARE is NOT
needed with large drives (over 32 megs) when running with DOS 5.
If you are running on a networked system, and really do need
SHARE, then just choose "Abort" or "Ignore" at the warning
prompt, and the macro will continue normally.

2) I am running DOS with the NDOS command.com replacement, and
INDEX5 results in an error message that the "-p" parameter is
invalid. INDEX runs, but results in a mangled file that will not
work as an import to my database software.

With either 4DOS or NDOS, don't use INDEX or INDEX5. The macro
INDEX4DOS creates the merge files for either of these programs,
and the extra directory features they allow have been used to
reduce the macro's workload, and increase its speed.


























All Rights Reserved (C) 1991-92 Jerry Stern







G R A P H C A T V. 2.1 21

INDEX
=====

4DOS . . . . . . . . . . 6, 16, 20
ASP . . . . . . . . . . . . . 4, 5
bonus . . . . . . . . . . 5, 7, 11
borders . . . . . . . . . . . . 14
c:\delete.me . . . . . . . 16, 17
columns . 7, 11, 12, 14, 15, 17, 18
editing . . . . . . . . . . . . 14
error messages . . . . . . 18, 19
FAX . . . . . . . . . . . . . 4, 5
FILE_ID.DIZ . . . . . . . . . . . 6
fileindx . . . . . . 6, 7, 16, 17
INDEX5 . . . . . . . 6, 7, 16, 20
INDX4DOS . . . . . . 6, 7, 16, 20
INSTALL.BAT . . . . . . . . . 6, 8
interim release . . . . . 1, 7, 19
International . . . . . . 7, 10, 12
landscape . . . . . . . . . . . 15
laser printers . . . . . . . . 14
memory . . . . . . 10, 12, 14, 18
NDOS . . . . . . . . . . 6, 16, 20
ombudsman . . . . . . . . . . . . 5
PC-File . . . . . . . . 5-7, 16, 17
PRINTDOC.BAT . . . . . . . 1, 6, 8
README.1ST . . . . . . . . . 6, 13
registration . . . . . . . . . 3-5
SHARE . . . . . . . . . . 3, 6, 20
shareware . . . . . . . . 1, 3-5, 7
support . . . . . . . . . . . 5, 10
tips . . . . . . . . . . . . . 14
trouble . . . . . . . . . . 18, 20
Wood Clips . . . . . . . . . 6, 7
WP{WP}.SET . . . . . . . . . . 18
WPG . . . . . . . . 6, 7, 9, 11, 19















All Rights Reserved (C) 1991-92 Jerry Stern