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Chapter 10: Printing 169
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CHAPTER 10: PRINTING

This chapter explains how to use HyperPAD to print information stored in
your pads. We'll begin with instructions on how to set up HyperPAD to
work with your printer. Next, we'll examine the Print command in depth
and show you how to print labels, reports, and reproductions of screens.
Finally, we'll briefly describe how to accomplish more complex printing
tasks with the PADtalk language.

This chapter describes the Printer Setup, Page Setup, and Print commands
on the File menu and offers suggestions about the best way to use these
commands to print information.

This chapter will not cover printing capabilities available from the
command line buttons in pads like Daily Planner or Phone. To make use of
special printing buttons in pads, please refer to the chapter that
describes the individual pad or press F1 for context-sensitive help.
HyperPAD offers you several printing options. If you're using HyperPAD
to design screen layouts or as a simple database manager, printing a
reproduction of the screen may be sufficient. If you're a heavy user of
HyperPAD's database-management features, it's more likely that you'll
print labels, column reports, and row reports from the data stored in
your pads.



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Chapter 10: Printing 170
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SETTING UP HYPERPAD TO WORK WITH YOUR PRINTER

Before you can print, you must set up HyperPAD to work with your printer
and with the pages you'll be using. This section describes the Printer
Setup and Page Setup commands, each of which must be used before you
print for the first time.

Once you set your printer and page options, HyperPAD saves those options
and automatically uses them the next time you print. So unless you
change printers or change forms, you'll only have to perform the
following procedures once.


USING THE PRINTER SETUP COMMAND

HyperPAD communicates with your printer by means of a special computer
file called a printer driver. The Printer Setup command allows you to
select a printer driver that matches your printer.


To use the Printer Setup command:

1. Select the Printer Setup command from the File menu (ALT+F, U).

The Printer Setup dialog box, shown here, appears superimposed on the
current page.

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Chapter 10: Printing 171
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2. If your particular printer isn't specified as the Current printer,
select the name of your printer from the Available printers list box.

If your printer doesn't appear on the list, choose either the Generic
Line Printer or, if your printer is capable of emulating an Epson
printer, the Epson FX/MX/LQ printer driver.

3. TAB to the Print to group of option buttons and, if necessary,
highlight your choice of printer ports.

(A printer port is the interface that your PC uses to send data to a
printer. You may be using a parallel printer, in which case your printer
port is either LPT1 or LPT2, or a serial printer, in which case you
should select COM1 or COM2.)

4. TAB to <> and press ENTER.


PRINTING TO A DOS FILE

You might choose to print to a file if:

0 You want to view your information before printing it

0 You want to load the report into a word processor for formatting

0 You want to print the report at a later time

To print to a file, repeat the procedure above, with one exception.
Select the File option button in the Print to column, then enter a valid
DOS filename into the File text box.

If you enter the name of an existing file, a dialog box will appear and
ask if you want to replace the existing file. Select <> to overwrite
the existing file or to return to the Printer Setup dialog box
and enter a different name.


USING THE PAGE SETUP COMMAND

When you've selected the desired Printer Setup options, move on to the
Page Setup command.

HyperPAD allows you to print on:

0 Letter-size (8.5" x 11") paper

0 Legal-size (8.5" by 14") paper

0 Label sheets with side-by-side blank labels

0 Custom forms of any size that fits into your printer



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Chapter 10: Printing 172
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Use the Page Setup command to define the page in terms of its
orientation, form, and method of feeding paper into the printer. Once
you complete the procedure below, you'll be ready to use the Print
command to tell HyperPAD exactly what to print and how to print it.


To set up HyperPAD to work with the forms in your printer:

1. Select Page Setup from the File menu (ALT+F, T).

The Page Setup dialog box, shown here, appears.

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2. Select Portrait or Landscape orientation. (Choose Portrait, unless
you want to print sideways.)

3. Select the Compress option button only if you want to print using
your printer's compressed character set.

4. Use the Form column to select the form size that matches the forms
in your printer.

If your form is not letter- or legal-size paper, select the Custom
option, then type the horizontal and vertical dimensions of the form, in
inches, into the Width and Height text boxes.

5. Indicate whether the paper will be continuously or manually fed.

Unless you'll be using letterhead or another form type that you want to
insert by hand, select the Continuous option.

6. When all settings are correct, select <>.



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Chapter 10: Printing 173
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PRINTING INFORMATION WITH THE PRINT COMMAND

Once you set the printer and page options, using the Printer Setup and
Page Setup commands, move on to the heart of HyperPAD's printing
capabilities: the Print command.

When you select the Print command from the File menu, HyperPAD displays
the Print dialog box. This dialog box offers four options: Pages,
Labels, Columns, or Rows. The remainder of this section will describe
each option in the order in which it appears.


PRINTING PAGES

The most basic type of printing available in HyperPAD is page printing.
Choose this option if you want to reproduce information as it appears on
the screen.


To print a page:

1. Select Print from the File menu (ALT+F, P).

2. Select the Pages option from the Print dialog box.

The Print Pages dialog box, as shown here, appears superimposed on the
current page.

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Chapter 10: Printing 174
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3. If you want to include a header on each page, enter text into the
Header text box. You can also enter text for the footer in this dialog
box.

For more information about controlling the formatting of headers and
footers, see the subsection called "Printer Control Codes" later in this
section.

4. TAB to the Pages option and select the All option to print all the
pages in the pad or the From option to print a range of pages.

If you want to print only a portion of the pad, enter the range of pages
into the text boxes that appear to the right of the From option.

5. TAB to the As is option.

If the As is option is on, HyperPAD will print a page exactly as it's
displayed, including such HyperPAD elements as open menus, the status
bar, and the message box.

6. TAB to the options that control the margins and enter your settings,
in inches.

7. TAB to the Pages per printed page option and indicate how many pages
from a pad should be printed on a single form.

If you're printing from a 25-line pad, the default size for pads, two
pages from your pad will fit on each printed page.

8. Select <> to begin printing.



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Chapter 10: Printing 175
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PRINTING LABELS

HyperPAD's label-printing option is useful with the Phone pad system or
a similar information manager.

Note: Label printing is designed to be used from within database pads
such as Phone, Daily Planner, and Index Cards. If your pad does not have
background fields, you cannot print labels from it.


To print labels from a database pad:

1. Select Print from the File menu (ALT+F, P).

2. Select the Labels option from the Print dialog box.

The Print Labels dialog box, as shown here, appears.

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3. Choose the fields to be included on the label.

HyperPAD lists all background fields for the current page. To exclude a
field from the label, use the up and down arrow keys to highlight the
row on which the field name appears, then type N to tell HyperPAD not to
print that field.

All selected fields will be included on the label.

4. TAB to the settings for number of labels, margins, and space between
labels on the label sheet, and make your selections.



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Chapter 10: Printing 176
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Refer to the accompanying table for a description of each option in the
Print Labels dialog box.

Option: Description:
----------------------------------------------------------------------
Labels Across Number of labels across the label sheet

Labels Down Number of labels down on the label sheet

Top Margin Distance between top of label sheet and first
label

Bottom Margin Distance between last label and the bottom of the
label sheet

Space Between Labels Space in colums between labels

Label Margins Margins for each individual label

5. After making your selections, select <> to begin printing.


Notes: If you activate more fields than can fit on a label, HyperPAD
will exclude as many fields as necessary, beginning at the bottom of the
Background field list.

By default, HyperPAD selects all the background fields for printing.
Deactivate any unwanted fields before printing labels.

HyperPAD remembers the options you selected. The next time you print
labels, these settings will be the default values.


PRINTING COLUMN AND ROW REPORTS

At this point, you've learned how to print information from your pads as
pages and labels. You can also print reports, oriented by row or by
column, from pads that contain background fields.


PRINTING A COLUMN REPORT

Column reports are useful for information structured in a limited set of
categories. For example, the Phone pad uses name, address, and phone
number as three of the categories of information you can add and edit.
You can easily create a table with three columns of information,
arranged to make it simple to scan and find the information pertaining
to a given individual listed in your Phone pad.



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Chapter 10: Printing 177
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To print a column report:

1. Select Print from the File menu (ALT+F, P).

2. Select Columns from the Print dialog box.

The Print Column Report dialog box, shown here, appears.

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3. TAB to the Width column to adjust the width of any column whose
default value you want to change.

4. TAB into the Print column and deactivate any fields that you don't
want to include.

Type Y to activate a field, N to deactivate it.

5. TAB into the Spacing control and select Single for a single-spaced
report, Double for double-spaced.

6. Activate the Field option if you want field names to appear on top
of the columns. Activate the Page option if you want the page name to
appear in a column at the left of the report.

7. Enter any information you want to appear in the header and footer
areas of the report.

8. Select top, bottom, left, and right margins

9. Select <> to start printing.



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Chapter 10: Printing 178
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Notes: As with labels and row reports, you can only print column
reports from pads with background fields.

In the report, each page from the pad will start on a separate line. A
blank space will be inserted after the information from each page is
printed in columns.

If the content of a field does not fit into its respective column,
HyperPAD will word-wrap the information onto the next line of the
report.


PRINTING A ROW REPORT

While column reports are useful for printing information from a small
number of fields in a pad, you will choose row reports if you want to
print information from a large number of background fields in a pad.

HyperPAD prints row reports by stacking field information on top of
other field information, with at least one row given to each field.


To print a row report:

1. Select Print from the File menu (ALT+F, P).

2. Select Rows from the Print dialog box.

The Print Row Report dialog box, shown here, appears superimposed on the
current page.

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Chapter 10: Printing 179
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3. Follow the actions described in steps 4-8 of the procedure for
printing column reports shown above.

4. Select <> to begin printing.

Note: Although the Width column is displayed, since there are no
columns in a row report, HyperPAD does not permit you to enter any
values into this column.


PRINTER CONTROL CODES

The following table describes some special printer control codes that
you can add to the Header and Footer text boxes of the Print Page, Print
Column Report, and Print Row Report dialog boxes.

To: Add this Code:
-------------------------------------------------------------------
Print the text that follows flush left &L

Print the text that follows flush right &R

Center the text that follows &C

Print the page number of the printed report &P

Print the date in a format such as: 5/3/90 &D

Print the date on each printed page in a format &E
such as: Thursday, May 3, 1990

Print the time &T

Print the pad name &S

Print the page name &A

Print the HyperPAD page number &N



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Chapter 10: Printing 180
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OTHER PRINTING OPTIONS

Although most users will be satisfied with the printing commands
described above, you may need to produce a specialized report that
requires something more.

There are two options that you should consider if you need a custom
report:

0 First, if you are comfortable using the PADtalk scripting
language, look into the print command, as well as the
printerDevice and printer properties. PADtalk can perform very
sophisticated reporting.

0 Second, consider exporting information from pads to the .DBF
or ASCII format and then using a program such as R&R Relational
Report for more sophisticated report writing.


CONCLUSION

After finishing this chapter, you should know how to use HyperPAD to
print pad information in several different formats. You should be able
to use the Print Pages command to print a range of pages. Also, you
should be able to print labels from a pad containing background fields
or print row and column reports from pads.

Finally, you should be aware that the PADtalk scripting language
contains several elements for controlling and sending information to
printers.

This is the end of Part 1 of the HyperPAD User's Guide. In Part 2,
"Designing with HyperPAD," you'll take the next step as a HyperPAD user
by learning to design your own HyperPAD applications.


  3 Responses to “Category : Word Processors
Archive   : HP22D3.ZIP
Filename : PRINTING.TXT

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