Category : Databases and related files
Archive   : VCRHOME.ZIP
Filename : VID_BBS.PRN

 
Output of file : VID_BBS.PRN contained in archive : VCRHOME.ZIP
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9





















V I D E O T R A K - P e r s o n a l
8



A Management Program for

Home Video Libraries










M. Johnson

218 Rancho Del Oro, Suite 126

Oceanside, California 92056

9
TABLE OF CONTENTS
8




INTRODUCTION..................................... 1

GENERAL NARRATIVE................................ 2

PROGRAM OBJECTIVES............................... 3

First-time Set Up Instructions.............. 3

General Start up Instructions............... 3

Step by Step Instructions................... 3

Borrower Database...................... 4

Add a Borrower Account............ 4

Create Files...................... 9

Delete a Borrower Account......... 9

Exit Program Instructions......... 15

List Borrower Accounts............ 10

Modify a Borrower Account......... 9

Print Listings.................... 10

Loan a Tape to a Borrower......... 6

Returning a Loaned Tape........... 8

Inventory Database..................... 12

Add a Tape Listing................ 12

Create Files...................... 14

Delete a Tape Listing............. 14

Exit Program...................... 16

List Inventory.................... 15

Modify a Tape Listing............. 12

Print Listing..................... 15

Modify Header.......................... 10

APPENDIX A - SET UP PROCEDURES................... 18

INDEX............................................ 29

9
-INTRODUCTION-
8


VideoTrak is a software package designed to main-

tain a video cassette tape (VCR) library. It maintains

borrower, as well as inventory, information to include

loaning tapes, printing tape labels and tracking

inventory.


VideoTrak is specifically designed to manage func-

tions related to loaning out VCR Tapes. A complete

novice will be able to manage a home video library

through simple menu selections and answers to on screen

questions.

VideoTrak is not copy protected and has no par-

ticular configuration peculiarities. All you need to

do to install the program on a hard disk system is run

the installation program included on the single system

disk (refer to Appendix A). To execute VideoTrak, just

type:

HOME_VCR

at the DOS prompt (assuming the current default

directory is the one in which the VideoTrak files

reside, and you're off.


You must have an IBM or compatible computer, a

single disk drive and at least 128K RAM. VideoTrak

will operate on monochrome graphics, color graphics or

enhanced graphics systems. VideoTrak is available in

the Xenix operating environment. Also available is

VideoTrak - Professional, which manages a video rental

business.


















1
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-GENERALÿNARRATIVE-
8


The main component of the program is the VideoTrak

Main Menu. From this place in the program, you can

choose several of the program's many features or select

a submenu that will take you to another, similar menu

that lists more specific choices.

Record searching and record deletion are both very

easy with the VideoTrak. Both processes are started

from menus. You don't have to learn a complicated

query and command language for these tasks; all you do

is fill in the blanks. When entering new data, dup-

licate record searching is automatic and instantaneous.

The VideoTrak is divided into two main functions;

inventory management and "borrower" systems. The fol-

lowing information is maintained within the VideoTrak

Program:

-Borrower- -Inventory-

Account Number Tape Format

Last Name Tape Part #

First Name Tape Title

Address Purchase Price

City # Copies Tape

State Number Loaned

Zip Code # Time Loaned

Telephone Tape Category

Date Borrowed Tape Counter

Date Due Length of Film

Comments Type of Sound

Film Rating

Date Acquired

Original or Copy


















2
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-PROGRAMÿOBJECTIVES-
8


The VideoTrak needs no "configuration setup"; that

is, you may begin using the system at once. You should

refer to Appendix A for detailed installation

procedures. Refer to your DOS Manual on making a

backup copy before using the original VideoTrak

diskette. Refer to Appendix B for advanced start

procedures using parameter passing.

When you first run the menu program with the command:

HOME_VCR

the system will display the following menu:


MiniSoft Dedicated Printers Connected To:

1. PRN

2. LPT1

3. LPT2

Send Printout from following to 1,2,or 3

1. Plain Paper [ ]

3. Invoices [ ]

All Correct? [ ]


At this menu, enter the output destination of the

various types of forms. For example, to use plain

paper on the printer connected to "LPT1", enter a 2 at

the "Plain Paper" prompt. Upon completion of entering

printer destination, input a "y" to "All Correct". If

a negative response is entered here, the user will be

recycled through the printer choices. This menu is

only seen on initial setup. If a positive answer is

given to "All Correct", the following main menu is

shown:














3
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Date: 12/20/87
8
VideoTrak - Personal


MiniSoft

Copyright 1988 dvd(1.00)


Press RETURN To Terminate


VIDEO INVENTORY 1. Add Record(s)

2. Modify Record(s)

3. Delete Record(s)

4. Create Files

5. List Inventory

6. Print Top Tape Label(s)

7. Print Spline Tape Label(s)

8. Loan a Tape

Select #


-MODIFYÿRECORDS-

"Modify Records", inventory menu option #1, allows

you to edit/modify existing tape listings. Input the

tape number or tape title to retrieve the tape listing.

The tape title may be given in whole or part. At the

"Correct #" prompt, enter the number of the item to be

corrected, followed by . Re-enter the data and

press
to return to the inventory menu, or you may

select another tape listing to modify.

-ADDÿRECORDS-

"Add Records", inventory menu option #2, allows

you to enter new tape listings to the inventory system.

The following screen appears when this option has been

selected:

















4
9
Add Item

8

Next# 1 1. Part..............# [ ]

2. Format.Title......: [ ] [ ]

3. Purchase Price....$ [ ]

4. Number of Copies..# [ ]

5. Number Loaned.....# [ ]

6. Num Times Loaned..# [ ]

7. Type Movie (Drama): [ ]

8. Film Rating (PD,R): [ ]

9. Film Length (min).: [ ]

10. Type of Sound.....: [ ]

11. Tape Counter......: [ ]

12. Film Location.....: [ ]

13. Date Acquired.....: [ / / ]

14. Original or Copy..: [ ]


To add a new tape listing, input the tape part number

you have assigned to this tape, press . Notice

that a suggested part number appears in the upper left

corner of the screen. To maintain continuity of your

database, use the suggested part number.

The cursor is now positioned at "-2.ÿÿFormat.Title-".

Here, you may enter the tape format and the

title of the tape . The format of the tape can

be V for VHS, B for BETA, etc.

Upon pressing , the cursor will then be

positioned at "-3.ÿÿPurchaseÿPrice-". Here you want to

input the tape's purchase price, followed by .

The cursor will move down one line to "-4.ÿNumberÿÿof-

-Copies-". Here, you want to input the number of copies

you possess of this tape.

Upon pressing , the cursor will position itself

at "-5.ÿNumberÿLoaned-". At this prompt, you may either

input nothing at all or input "0" for a new tape (which

has not been loaned out yet), followed by .

This field will automatically be updated as the Video-

Trak is used.

The cursor will then move to "-6.ÿNumberÿTimesÿÿLoaned-".

Here you may input nothing at all or input a "0", as

the tape has not been loaned yet. Press . This

field will automatically be updated as the VideoTrak is

used.

The cursor is now positioned at "-7.ÿTypeÿMovie-". Here

you may enter a two digit symbol for the tape category,



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i.e., DR for Drama, SF for Science Fiction, CO for
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Comedy, HO for Horror, etc., press .

The cursor will then move to "-8.ÿFilmÿRating-". Here

you may input the rating of the film, i.e., PG, R, XX,

etc. Press .

The cursor will then move to "-9.ÿFilmÿLength-". Here

you want to input the length of the film in minutes,

i.e., 135. Press .

The cursor will then move to "-10.ÿTypeÿofÿSound-". Here

you want to input the type of sound for the film, i.e.,

S for Stereo, M for Mono, D for Dolby, etc. Press

.

The cursor will then move to "-11.ÿTapeÿCounter-". Here

you want to input the counter position where this film

starts if you maintain more than one film per tape. If

nothing is entered, VideoTrak defaults to "0000".

Press .

The cursor will then move to "-12.ÿFilmÿLocation-". Here

you may want to input the actual location of this film.

For example, Cabinet D, Drawer 5, etc. Press .

The cursor will then move to "-13.ÿDateÿAcquired-". Here

you may want to input the date which you acquired this

film in the form of MM/DD/YY. Press .

The cursor will then move to "-14.ÿOriginalÿorÿÿCopy-".

Here you want to input whether this film is an original

or copied tape, i.e., O or C. Press .

At the bottom left of the screen, "-Correctÿÿ#-" will

appear. If you must correct a typing mistake, enter

the number here. For example, if you mistyped the

number of copies on hand, press "5" for "-5.ÿÿNumber-

-Loaned-", press . You now have the opportunity

to correct the mistake. After correcting any mistakes,

press .

The "-Proceedÿ[ÿÿ]ÿ?-" prompt appears. At this prompt,

type "y" and . The inventory information will

be saved, allowing you to enter another tape listing. A

negative response to this prompt will -not- save the

record. To return to the inventory menu, simply press

, leaving the tape part number field blank.







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-DELETEÿRECORDS-
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"Delete Records", inventory menu option #3, allows

you to delete existing tape listings. Input the tape

number or tape title to retrieve the tape listing. The

tape title may be entered in whole or part. At the

"Delete [n]" prompt, enter "y" to delete and press

or "n" to not delete the record. Press

to return to the inventory main menu.


-CREATEÿFILES-

"Create Files", inventory menu option #4, init-

ializes the inventory portion of the video program.

This process creates the data files to be used by the

inventory system. Be sure you have made the approp-

riate subdirectories by running the program

INSTALL.BAT, as outlined in Appendix A. Note that the

borrower data files are not created in this process and

is discussed later in this manual. The following

screen appears when you have selected the create files

option:


Create VideoTrak Inventory Files

Are You Sure? [n]

A "y" response will create the files needed by

VideoTrak; while an "n" will not create data files, but

will return you to the inventory menu.

-LISTÿINVENTORY-

"List Inventory", inventory menu option #5, allows

you to list/print the inventory database. The follow-

ing screen appears when this option is selected:


I N V E N T O R Y L I S T I N G

List by Title/Part# [tn].... ? [ ]

Start with F;Title/Number... ? [ ]

List AA,DR,CO,SF.... only .. ? [ ]

List Format V,B,8... only .. ? [ ]

Printer [yn]................ ? [n]


All Correct ? [ ]




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The listing generated may be in tape title (t) or
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part number (n) sequence. The listing may be generated

beginning with a specific title or number. The listing

may be printed showing only a specific category of film

(i.e., CO for Comedy). Additionally, the listing may

be produced showing only a specific format (i.e., only

those films which are VHS. Upon entering all fields

above, press if correct. The listing will then

be generated, either to the screen or printer as

selected. To return to the menu, simply press ,

leaving the "List by Tape Title/Part Number" field

blank.

-PRINTÿTOPÿTAPEÿLABEL-

"Print Top Tape Label", inventory menu option #6,

allows the user to print label(s) for the top of the

VCR Tape. This label contains tape title, format,

purchase price, location, etc. The following menu

appears:

V C R T A P E L A B E L S

List by Title/Part# [tn].... ? [ ]

Start with F;Title/Number... ? [ ]

End with F;Title/Number..... ? [ ]

All Correct ? [ ]

The labels may be produced in title or part number

sequence and may begin/end with a particular tape.

Upon entering "y" for All Correct, the following

appears:

#Tabs [ ] V-Lines [ ]

Test Pattern ? [ ]

Here you want to input the number of tabs to precede

the printing of each label, along with the number of

vertical lines between each label. Additionally, a

test pattern may be printed for alignment.


-PRINTÿSPLINEÿTAPEÿLABEL-

"Print Spline Tape Label", inventory menu option

#7, allows the user to print label(s) for the spline of

the VCR Tape. This label contains the tape title and

is printed in double wide characters. The following

menu appears:



8
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V C R T A P E L A B E L S
8

List by Title/Part# [tn].... ? [ ]

Start with F;Title/Number... ? [ ]

End with F;Title/Number..... ? [ ]

All Correct ? [ ]

The labels may be produced in title or part number

sequence and may begin/end with a particular tape.

Upon entering "y" for All Correct, the following

appears:

#Tabs [ ] V-Lines [ ]

Test Pattern ? [ ]

Here you want to input the number of tabs to precede

the printing of each label, along with the number of

vertical lines between each label. Additionally, a

test pattern may be printed for alignment.


-LOANÿAÿTAPE-

"Loan a Tape", inventory menu option #8, allows

the user to loan a tape to a borrower. The following

menu appears:

Date: 12/20/87

VideoTrak - Personal


M. Johnson

Copyright 1988 dvd(1.00)


Press RETURN To Terminate


VIDEO RENTAL 1. Loan Tape(s)

2. Create Loaner Files

3. Modify Header

4. List Borrowers

Select #











9

9

Let's describe what each of these menu selections
8
accomplish.

-LOANÿAÿTAPE-

"Loan a Tapet", borrower menu option #1, will

begin the loan process. The following screen appears.

VIDEO-LOANER


1. Acc Number...# [ ]

2. Last,First Na: [ ] [ ]

3. Address......: [ ]

4. City,Ste,Zip.: [ ] [ ] [ ]

5. Telephone....# [ ]

6. Comment......: [ ]

Date Out Description F Item #

-------- ------------------------- - ------



Name/Acct [ ] (new,del,exit)


-ToÿEnterÿaÿÿNewÿBorrowerÿAccount-, enter "new" at

the "Name/Account" prompt.



























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The cursor will position itself at "-1.ÿAccÿNumber-"
8
to allow you to enter the account number you wish to

assign to this borrower. The account number consists

of five numeric digits. A suggested account number

will appear in the upper left corner of the screen. To

maintain continuity of your database, use this suggest-

ed account number. Upon entering an account number,

press .

The cursor is now positioned at "-2.ÿLast,ÿÿFirst-

-Na-". Here, you may enter the borrower's last name

and first name.

Upon pressing , the cursor will position itself

at "-3.ÿAddress-". Here you want to enter the borrower's

street address, followed by .

The cursor will then be positioned at "-4.ÿCity,ÿÿSte,-

-Zip-". Here you want to input the borrower's City

, State (abbreviated) and Zip Code

.

The cursor will then position itself at "-5.ÿTelephone-",

awaiting your input. Here you want to input the

borrower's telephone number in the form of

xxx-xxx-xxxx; area code, prefix, and suffix.

Upon pressing , the cursor will position itself

at "-6.ÿComment-". Here you may wish to record some sort

of comment pertaining to this borrower. Press .

























11
9
At the bottom left of the screen, "-Correctÿÿ#-" will
8
appear. If you must correct a typing mistake, enter

the number here. For example, if you mistyped the

telephone number, press "5" for "-5.ÿTelephone-", press

. You now have the opportunity to correct the

mistake. After correcting any mistakes, press .

The "-Proceedÿ[ÿÿ]ÿ?-" prompt appears. At this prompt,

type "y" and . The borrower information will be

saved, allowing you to enter another account. If a

negative response is entered at this prompt, the record

is -not- saved. To return to the main menu, type "exit"

.

-ToÿLoanÿaÿMovieÿtoÿaÿBorrower-, you may input either an

account number or name. For example, to retrieve the

record, Michael Johnson, Account number 00001, you may

input 00001 or 1 for the account number.

Further, you may retrieve this record by typing in

either full or partial name. For example,

"J" Would retrieve, alphabetically, the

first record with the last name that begins with "J".

"J;M" Would retrieve, alphabetically, the

first record with the last name that begins with "J"

and the first name which begins with "M".

"Johnson" Would retrieve, alphabetically, the

first record with the last name of "Johnson".

"Johnson;Michael" Would retrieve the record with

the last name of "Johnson" and the first name of

"Michael".

The following screen will appear when we have entered

"J;M" as name or 1 as account number:

















12
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VIDEO-LOANER
8

1. Acc Number...# [1 ]

2. Last,First Na: [Johnson ] [Michael ]

3. Address......: [999 Anystreet ]

4. City,Ste,Zip.: [Anytown ] [Ca] [92054 ]

5. Telephone....# [619/111-2323]

6. Comment......: [Unlimited Credit ]


Date Out Description F Item # Rate

-------- ------------------------- - ------ ----------




Rent [ ] (#) Movies Borrowed: 0


Now that the borrower record has been retrieved,

you need to know which movie(s) the borrower wishes to

rent. Here, you may input either tape title or tape

number. VideoTrak defaults to the VHS format. That is

to say, when looking up a title "Gone With The Wind", a

"G" could be entered for the VHS format. "B;G" could

be entered to look up the Beta version of the same

title. Use the same method for entering a tape number

or title, as you did for the account number or name for

renting. The following shows Mr. Johnson's record when

we have entered "G" (for Gone With the Wind) as a tape

for renting:

VIDEO-LOANER

1. Acc Number...# [00001]

2. Last,First Na: [Johnson ] [Michael ]

3. Address......: [999 Anystreet ]

4. City,Ste,Zip.: [Anytown ] [Ca] [92054

5. Telephone....# [619/111-2323]

6. Comment......: [Unlimited Credit ]

Date Out Description F Item #

-------- ------------------------- - ------

12/20/87 Gone With The Wind V 000001


Rent [ ] (#) Movies Borrowed: 1









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If this information is correct, press .
8
You are then prompted for the return date for the

film(s). Upon pressing , type exit to return to

the loaner main menu, or you may select another

borrower for the renting process.


-ReturningÿÿaÿÿBorrowedÿÿTape-. When a borrower

returns a tape, you must retrieve their account infor-

mation. The account information is retrieved identi-

cally to loaning a tape. When the account record has

been retrieved, you will notice that the movie the

borrower is returning is listed on the bottom portion

of the screen, as indicated above. To return the

movie, simply enter Tape Number or the first character

of the Movie Title. The movie title will disappear.

Type exit to return to the loaner menu.

-DeletingÿaÿBorrowerÿAccount-.

To delete a borrower account, input "del", press

. Input the account number or name of the

borrower to delete. Exit from the loan portion of

VideoTrak. The record deletion will condense the files

automatically.


-ModifyingÿaÿBorrowerÿAccount-.

To modify a borrower account, input a pound sign

(#) and the account number you wish to modify, followed

by . VideoTrak will retrieve the borrower

account, allowing you to modify any or all fields.

Upon completion of modifying the borrower account,

press .

-CREATEÿFILES-

"Create Files", loaner menu option #2 initializes

the VideoTrak data files used by the system. Be sure

you have made the appropriate subdirectories by running

the program INITIAL.BAT, as outlined in Appendix A.

Note that the inventory data files are not created in

this process. The following screen appears when you

have selected the create files option:


Create VideoTrak Data Files

Are You Sure? [n]






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A "y" response will create the files needed by
8
VideoTrak and return to the main menu; while an "n"

will not create the data files.

-MODIFYÿHEADER-

"Modify Header", main menu option #3 allows you to

record information as follows:

VideoTrak Header Record

Your Name : [John Doe ]

Address : [123 Anystreet ]

City, State, Zip : [Anytown, CA 92054 ]

Telephone Number : [619-722-2092]


All Correct ? [ ]

The header record contains your name, address, city,

state, zip code and phone number. Type in the

requested information, pressing after each

entry.

-LISTÿBORROWERS-

"List Borrowers", main menu option #4, allows you

to generate a listing of borrower account information.

This listing may also be printed. The following screen

appears when the "List Borrowers" option is selected:


B O R R O W E R L I S T I N G

List by Name, Account # ...[n,a] ? [ ]

Start with Name/Account #....... ? [ ]

List Delinquent Accounts Only... ? [n]

Printer [yn].................... ? [n]


All Correct ? [ ]












15
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The listing generated may be in name (n) or ac-
8
count number (a) sequence. The listing may be

generated beginning with a specific name or account

number. Additionally, a listing may be generated of

only those accounts which are delinquent. Upon

entering all fields above, press if correct.

The listing will then be generated, either to the

screen or printer. To return to the main menu, simply

press , leaving the "List by Name, Account#"

field blank.













































16
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-APPENDIXÿA-
8

-SETÿUPÿPROCEDURES-

To set up the VideoTrak Program on your hard disk

system, simply run the program, INSTALL.BAT. The data

subdirectories will be created on your hard disk and

transfer the main program file from the VideoTrak

System diskette. Your hard disk must be labeled drive

C. Insert the VideoTrak System disk into drive A.

From the A DOS prompt (A>), type:

INSTALL

This program will create subdirectories called \TMP,

\RUN, \RUN\PR, \RUN\AR, \RUN\IN on your hard disk and

then transfer the VideoTrak System files for you. To

start the VideoTrak in this configuration, simply type:

Home_VCR

at the C DOS prompt ( C:\> ).

































17
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-INDEX-
8



Advanced Start Procedures........................ 19

Borrower

Add a Borrower Account...................... 4

Create Files................................ 9

Delete a Borrower Account................... 9

Exit Program Instructions................... 16

List Borrower Accounts...................... 10

Modify a Borrower Account................... 9

Print Listings.............................. 10

Loan a Tape to a Borrower................... 5

Returning a Loaned Tape..................... 7

Equipment Requirements........................... 1

Exiting the system............................... 6

First-time Set Up Instructions................... 3

General Start up Instructions.................... 3

Inventory

Add a Tape Listing.......................... 12

Create Files................................ 15

Delete a Tape Listing....................... 14

Exit Program................................ 16

List Inventory.............................. 15

Modify a Tape Listing....................... 12

Print Listing............................... 16

List Borrowers................................... 10

List Inventory................................... 16

Loaning a VCR Tape............................... 7

Returning a Loaned Tape.......................... 8

Set up Procedures................................ 18

Print Listings................................... 4

Modify Header.................................... 9





















24
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VideoTrak - Personal, currently, is classified as
8
shareware. This program may be distributed to Bulletin

Boards to be availble for download ONLY is the

following conditions are met:

a. All files are included, which are:

HOME_VCR.EXE

VIDEO.EXE

INSTALL.BAT

VIDEO.DOC

b. Video Documentation is NOT modified in any

way.

I have spent many, many hours creating this program.

VideoTrak has been tested over and over and over and

has been in test mode for over four months. I

seriously doubt if any "bugs" exist. It is seldom

seen a worthwhile program within the shareware

community. Because I have spent alot of time on this

project, I ask that if you use VideoTrak and find it

useful, please send $20.00 to M. Johnson, 218 Rancho

Del Oro #126, Oceanside, CA 92056 to help cover

creation and distribution costs.

Thank you.

M. Johnson

P.S. If you do find a bug, please drop me a note

describing the bug in as much detail as possible. If a

bug exists, I will gladly correct the program and send

you a new copy! (how's that for shareware!)



Copyright 1988, M. Johnson.

All rights reserved.

Version 1.0 (1988)














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  3 Responses to “Category : Databases and related files
Archive   : VCRHOME.ZIP
Filename : VID_BBS.PRN

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