Dec 142017
 
Retail inventory system. Keeps track of more than one store.
File RET045.ZIP from The Programmer’s Corner in
Category Databases and related files
Retail inventory system. Keeps track of more than one store.
File Name File Size Zip Size Zip Type
BBS.DOC 1330 589 deflated
BU.EXE 31442 20704 deflated
COMPANY.CRT 1188 450 deflated
COMPANY.EXE 4186 2650 deflated
COMPANY.HLP 7063 1664 deflated
COMPANY.NFO 37 34 deflated
DATAFILE.CRT 2259 391 deflated
DATAFILE.DAT 1606 291 deflated
DATAFILE.EXE 7899 4576 deflated
DATAFILE.HLP 22183 4930 deflated
DATAFILE.NDX 1024 58 deflated
DATAFILE.STX 1024 90 deflated
EOPCLEAR.EXE 3944 2726 deflated
INVOICE.DOC 1715 544 deflated
MANUAL.DOC 122066 31284 deflated
MINMAX.EXE 13181 7421 deflated
PASSWORD.EXE 4639 3282 deflated
POSCREEN.CRT 1683 389 deflated
POSTPO.EXE 4383 2962 deflated
POSTSALE.EXE 5088 3158 deflated
POSTXX.EXE 4509 3036 deflated
PRNTALL.EXE 7348 4276 deflated
PRNTHIST.EXE 4222 2812 deflated
PRPURCH.EXE 7892 4987 deflated
PRSTORE.EXE 5275 3191 deflated
PURCFILE.EXE 5954 3799 deflated
PURCFILE.HLP 9367 2047 deflated
PURCHASE.EXE 5040 3439 deflated
READ.ME 512 322 deflated
REPAIR.EXE 4032 2759 deflated
RET.EXE 25948 16789 deflated
RETAIL.BIN 4002 2212 deflated
RETAIL.EXE 5758 3767 deflated
RETAILER.EXE 23530 12673 deflated
RETLIB.RTL 37374 25298 deflated
RS.EXE 7929 5284 deflated
RTLINKST.COM 7573 4654 deflated
SALESCRN.CRT 1235 318 deflated
SALESFIL.EXE 5669 3574 deflated
SALESFIL.HLP 7196 1917 deflated
SEEDFILE.EXE 11872 6739 deflated
SETUP.BAT 1977 716 deflated
SHOWFILE.EXE 9792 6419 deflated
SHOWONE.EXE 11268 7552 deflated
SORTABCZ.EXE 11277 7069 deflated
TAGS.EXE 8218 5378 deflated
TITLES.EXE 11515 6317 deflated
TSETLIB.RTL 46096 26785 deflated
XTRKSALE.EXE 5235 3441 deflated

Download File RET045.ZIP Here

Contents of the READ.ME file


This file contains changes to the user's manual.

If you have a Monochrome Monitor, you may need to use the DOS command:
MODE BW80 [Enter] for the menu to appear correctly on your screen.

BBS USERS: read the file BBS.DOC

To print a copy of the user manual Type:
COPY MANUAL.DOC PRN
This will print about 50 pages of documents.
If you can't wait to read the manual then type:

RETAILER [Enter] Standard Program, or..
RET [Enter] Advanced Features (My favorite)



Contents of the MANUAL.DOC file


This file contains changes to the user's manual.

If you have a Monochrome Monitor, you may need to use the DOS command:
MODE BW80 [Enter] for the menu to appear correctly on your screen.

BBS USERS: read the file BBS.DOC

To print a copy of the user manual Type:
COPY MANUAL.DOC PRN
This will print about 50 pages of documents.
If you can't wait to read the manual then type:

RETAILER [Enter] Standard Program, or..
RET [Enter] Advanced Features (My favorite)









_______
____|__ | (R)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER






"The Retailer"

A Multi-center Inventory Control System
Copyright (c) RetailWare 1988-1992. All rights reserved.



RetailWare
2107 West Britton Road
Oklahoma City, OK 73120-1577

Gary A. McNutt, Author
Voice (405)749-1763, Fax (405)751-5629
CompuServe 72331,53




This program is copyrighted material for personal use. If
you would like to continue to use the program after a
(30) day evaluation period, send a check payable to
RetailWare for $49 to register your software with the
author.




"The Retailer"






"The Retailer" is dedicated to the memory of my father who
was a retailer all his life. I still have a mental image of
him, laboring over his order forms and inventory books.

Many times, I saw him with his head down on a stack of order
forms, cat-napping. He had to counterbalance ordering too
little with too much merchandise; and, not spending more
than there was in the bank.

I think he would have been proud of this retailer.







































Page - 2




"The Retailer"
TABLE OF CONTENTS

TOPIC PAGE

ASP DOCUMENTS..............................4

HOW TO REGISTER............................6

INTRODUCTION...............................7

DEFINITION OF SHAREWARE....................8

DISCLAIMER-AGREEMENT.......................9

SOFTWARE SUPPORT POLICY...................10

INSTALLATION INSTRUCTIONS.................10

COMMAND SUMMARY...........................11

QUICK START TUTORIAL......................13

GETTING STARTED
Entering Your Initial Inventory.....20
Create Manual Purchase Order........21
Duplicating Purchase Orders.........21

PROGRAM FUNCTIONS
Add/Change/Delete Inventory Data....23
Purchase Orders.....................30
Sales Transactions..................33
Company Information.................36

FLOWCHARTS................................38

ADVANCED FEATURES
Sales History.......................39
Printer Redirection.................41
Segment Vendors ....................42
Price Tags..........................44

REVISION LIST.............................45

PACKING LIST..............................46

INDEX.....................................48

REGISTRATION FORM.........................51







Page - 3




"The Retailer"
ASP DOCUMENTS


The Association of Shareware Professionals ("ASP")

Statement of Purpose of the ASP:

The ASP is an association for shareware authors with the
general goals of educating shareware authors and
distributors and the public, setting standards, sharing
resources and information among members.

Definition of "Shareware":

For the ASP's purposes, "Shareware" is software which meets
the following general criteria:

- It is a "complete" program, ie: it performs all of the
major functions normally expected of a program of its type,
unlike a "commercial demo" which normally has a major
function disabled.

- It is copyrighted (as opposed to uncopyrighted software
which is "public domain").

- It may be copied for others to try out, subject to copying
restrictions which the author may or may not choose to
require, such as the following:

- Registration fees may be required from the user as a
condition of continued use of the program beyond a trial
usage period. Not requiring such a fee or requiring fees
only from specific types of users, such as businesses and
government, but not individuals, does not disqualify a
program from being considered "shareware".

- Compliance with specified standards may be required from
anyone copying the program for a fee or in conjunction with
any business enterprise.
















Page - 4




"The Retailer"

ASP DOCUMENTS

RetailWare is proud to be a member of the
Association of Shareware Professionals (ASP).

ASP wants to make sure that the shareware
principle works for you. If you are unable to resolve a
shareware-related problem with an ASP member by contacting
the member directly, ASP may be able to help. The ASP
Ombudsman can help you resolve a dispute or problem with
an ASP member, but does not provide technical support for
members' products. Please write to the ASP Ombudsman at
545 Grover Road, Muskegon, MI 49442 or send a Compuserve
message via CompuServe mail to ASP Ombudsman 70007,3536"








































Page - 5




"The Retailer"
HOW TO REGISTER


"The Retailer" is a shareware product. You may feel free to
make copies of this computer system and pass them on to
friends for their evaluation. If you make use of this
software and continue to use it, you are expected to pay a
registration fee of $49.

Mail to:

RetailWare
2107 West Britton Road
Oklahoma City, OK 73120-1577


Call, E-Mail or Fax Credit Card orders:


Voice (405)749-1763, FAX (405)751-5629
CompuServe 72331,53

Call Gary McNutt if you have any questions or wish to place
an order.

Checks, MasterCard and Visa and are accepted. Purchase
Orders are accepted from most companies, schools, and
governmental agencies.

Your registration fee entitles you to use this software on a
single computer and to make as many copies of this software
as you wish for backup purposes. Site licenses are also
available, call or write for details.

Upon receipt of your registration fee you will receive a
printed manual, a disk with the latest version of the
software and notice of updates to the software. Future
versions of this software are available to registered users
for $19.

Use the last page of this manual or type the following to
print a registration form on your printer:

COPY INVOICE.DOC PRN











Page - 6




"The Retailer"


INTRODUCTION

"The Retailer" inventory software was developed specifically
for the small to medium size retail operation with multiple
locations that sell similar products in each store.

Most small store owners are not ready to "bite the bullet"
to purchase the very expensive high-tech equipment required
for point-of-sale terminals, scanners and bar-coding
equipment.

Today's merchant is challenged with making time consuming
manual calculations of sales from physical inventories and
recording "guess-timated" orders, posting transactions and
transferring figures from microscopic columns on ledger
sheets.

Countless hours of productive time are wasted performing
repetitious, mind numbing calculations on an archaic ten-key
calculator while making the same decisions over and over and
over again, much like a recurring nightmare.

"The Retailer" lets your computer do the tedious number
crunching work for you. Purchase orders that previously
required many long monotonous hours to produce, now appear
in minutes!

"The Retailer" is a menu driven program, which can retrieve
information by random or sequential access using the item's
stock number or a user defined control number. Now, you can
view the comparative performance of an item at all locations
on your monitor. See at a glance where your stock is
located and how fast it is moving.

"The Retailer" quickly creates purchase orders for any
vendor. While editing, you may add, change or delete items
in the purchase order. You'll also be able to keep track of
back orders. The process of posting and receiving purchase
orders is very fast.

You may enter sales data randomly from your individual sales
slips using a stock number or control number. Or, the
fastest way, for large volume stores, is to enter sales
sequentially from a physical inventory in an "order form" or
"on the shelf" sequence that you define. You'll find that
sales posting is swift with full editing and sales reports.







Page - 7




"The Retailer"
After sorting, "The Retailer" identifies your best sellers
at each location. To keep up with current sales trends,
reorder points and stock levels may be changed
automatically. These changes are based on comparative sales
performance and current stock conditions with a printed
"before and after" report. Of course, you may preset your
stock levels and override any automatic changes.

You will always know what is selling, where is selling and
when to buy more. The processes that have been consuming
your valuable time have been programmed to let "The
Retailer" do the work for you. Finally, you will have the
information that you've always needed and the time to use
it.




DEFINITION OF SHAREWARE

Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and
continue using it, you are expected to register. Individual
programs differ on details -- some request registration
while others require it, some specify a maximum trial
period. With registration, you get anything from the simple
right to continue using the software to an updated program
with printed manual.

Copyright laws apply to both Shareware and commercial
software, and the copyright holder retains all rights, with
a few specific exceptions as stated below. Shareware authors
are accomplished programmers, just like commercial authors,
and the programs are of comparable quality. (In both cases,
there are good programs and bad ones!) The main difference
is in the method of distribution. The author specifically
grants the right to copy and distribute the software, either
to all and sundry or to a specific group. For example, some
authors require written permission before a commercial disk
vendor may copy their Shareware.

Shareware is a distribution method, not a type of software.
You should find software that suits your needs and
pocketbook, whether it's commercial or Shareware. The
Shareware system makes fitting your needs easier, because
you can try before you buy. And because the overhead is low,
prices are low also. Shareware has the ultimate money-back
guarantee -- if you don't use the product, you don't pay for
it.






Page - 8




"The Retailer"
DISCLAIMER - AGREEMENT

Users of "The Retailer" must accept this disclaimer of
warranty: "The Retailer" is supplied as is. The author
disclaims all warranties, expressed or implied, including,
without limitation, the warranties of merchantability and of
fitness for any purpose. The author assumes no liability for
damages, direct or consequential, which may result from the
use of "The Retailer".

"The Retailer" is a "shareware program" and is provided at
no charge to the user for evaluation. Feel free to share it
with your friends, but please do not give it away altered or
as part of another system. The essence of "user-supported"
software is to provide personal computer users with quality
software without high prices, and yet to provide incentive
for programmers to continue to develop new products.

If you find this program useful and find that you are using
"The Retailer" and continue to use "The Retailer" after a
reasonable trial period, you must make a registration
payment of $49 to RetailWare. The $49 registration fee will
license one copy for use on any one computer at any one
time.

You must treat this software just like a book. An example
is that this software may be used by any number of people
and may be freely moved from one computer location to
another, so long as there is no possibility of it being used
at one location while it's being used at another. Just as a
book cannot be read by two different persons at the same
time.

Commercial users of "The Retailer" must register and pay for
their copies of "The Retailer" within 30 days of first use
or their license is withdrawn. Site-License arrangements
may be made by contacting RetailWare.

Anyone distributing "The Retailer" for any kind of
remuneration must first contact RetailWare at the address
above for authorization. This authorization will be
automatically granted to distributors recognized by the
(ASP) as adhering to its guidelines for shareware
distributors, and such distributors may begin offering "The
Retailer" immediately (However RetailWare must still be
advised so that the distributor can be kept up-to-date with
the latest version of "The Retailer".).








Page - 9




"The Retailer"
You are encouraged to pass a copy of "The Retailer" along to
your friends for evaluation. Please encourage them to
register their copy if they find that they can use it. All
registered users will receive software support, a printed
manual, and a copy of the latest version of the "The
Retailer" system.

SOFTWARE SUPPORT POLICY
1. RetailWare's shareware product "The Retailer" provides
support (included in the purchase price) for a minimum of
three months from the date of registration.

If support is by phone, registered users are allow a minimum
of at least 30 minutes total connect time during the initial
three months. Support may be provided for a fee after this
initial period has elapsed.

2. Support during the initial period may be one or more of
the following:
- mail support
- telephone support
- electronic mail
- fax line

3. The minimum level of support required by this policy
involves answering questions and fixing serious bugs during
the minimum three month period. For problems involving a
specific hardware or software environment or feature, the
author may choose not to modify the program. In that case,
if the report is within three months after purchase, then
the author shall offer to refund the user's purchase price.

4. Any money sent to an author to register an unsupported
product shall be promptly returned with an explanation that
the product in question is no longer supported.

5. Known incompatibility with other software or hardware
and major or unusual program limitations are noted in this
documentation.

INSTALLATION INSTRUCTIONS

EQUIPMENT
"The Retailer" has been tested on DOS environment computers.
A hard disk with a minimum of 600K of free space is
required. A wide carriage,132 column printer, is needed for
reports. An 80 column printer will work if you can set in
to a compressed mode. A CGA/EGA/VGA monitor is necessary
for viewing bar charts of sales history. Other monitors are
fine for all other functions. If using a monochrome monitor
with a CGA video driver, set the video mode with the dos command:
MODE BW80 before running the software.



Page - 10




"The Retailer"
INSTALLATION [From Floppy Disk]
Installation of "The Retailer" is simple:

1. Insert program disk into a floppy drive and close the
door.

2. This software is distributed in a packed form. The
install program will unpack the programs, create directories
and subdirectories on the DRIVE:\DIRECTORY that you specify
during installation.

Start the installation by typing [DRIVE]:install. Assuming
you are using drive A type:

A:INSTALL

The install program will copy the programs onto
[drive:\directory] C:\RETAILER .
You may select any valid DRIVE:\DIRECTORY during the
installation process.

3. Follow the prompts on the screen and replace the program
disks when asked.

The install program will also ask you if you wish to install
a small set of sample data that is included for the
tutorial. Do NOT select the sample data if you are
upgrading "The Retailer" to a newer version. Your existing
inventory data could be lost.

Note: The install program writes an initialization file to
the DRIVE:\DIRECTORY that is used to locate program files.
The software will not work if you later decide to copy the
programs to another drive:\directory. Use the original
disks and the install program to reinstall to another
drive.

INSTALLATION [From BBS ZIP file]
Make a new directory for the files and unzip the files.
Type SETUP [Enter] to initialize the RETAILER.INI file.
Read the file BBS.DOC for more information.

COMMAND SUMMARY

There are only two commands that you type from the DOS
prompt. One will print reports on your printer. The other
will send your reports to a disk file for printing/viewing
at your option.

(I) RUNNING "The Retailer" with normal printing.

1. Log onto the drive you installed the program to by
typing:

C:
Page - 11




"The Retailer"
2. Make sure that the current directory is C:\RETAILER by
typing:

CD RETAILER

(Or, the DRIVE:\DIRECTORY you chose during installation.)

3. The command used to start "The Retailer" is:

RETAILER [Directory]

The [Directory] entry is an optional advanced feature that
may be left out. See the section on advanced features.
Normally, you will just type: RETAILER

This will start the Main Menu. Use the arrow keys to
highlight a menu selection. Press the key to select
the function. Press the ape key to exit from any level
of the menu.


(II) RUNNING "The Retailer" with printer redirection.

Do steps 1 and 2 above.

The command used to start "The Retailer" is:

RET [Directory]

This will soon become your command of choice. See the
section on Advanced Features. Use option (I) until you
become familiar with the printed reports that are generated
by the software.

The [Directory] option is the same as above. RET
incorporates some advanced features to save you time and
paper when reports are being generated. You may choose to
view, print, save or delete the reports that are created by
the software. See the section on Advanced Features.

Other Commands
All other commands are executed from the intuitive pull down
menus that appear when you run the program. There are
detailed descriptions in the pages to follow. Most manuals
are boring to read, try the short tutorial session with the
sample inventory data provided. Use the rest of this manual
for reference.








Page - 12




"The Retailer"
QUICK START TUTORIAL

"THE RETAILER" contains context sensitive on-line help that
will give you more specific information than is provided in
this tutorial. The help file text is included at the end of
the tutorial.

The following walk through will guide you through a sample
order processing session. A small set of sample data is
included for this tutorial. It may be deleted at the end of
this tutorial.

All output reports are directed to your printer on PRN or
LPT1. Ensure that your printer is on-line before starting
this tutorial.

PROGRAM START-UP
Make the RETAILER directory the current directory by typing:

C:
CD RETAILER
(Or, the DRIVE:\DIRECTORY you selected at installation.)

Type: RETAILER to start the program

The title screen will appear. Press any key. The first
time you run the program you will be asked to enter "STORE
TITLES". Enter any description desired on each line in the
box and press the ape key to return to the program.
You may change the titles later in the "Maintenance Menu"
section.

For this example, type in "Store One" on the first line
(without the quotes), "Store Two" , etc ... until each line
has some title. Press ape.

Press any key to display the menu selections. Use the
UP/DOWN arrow keys to move the highlighted line over the
menu selections. Use the LEFT/RIGHT arrow keys to display
the different menus.

GENERATE A SUGGESTED PURCHASE ORDER
The top row has six menu selections. Press the RIGHT arrow
key to move the highlight to the "Purchase" menu. The
purchase selections will be displayed with the highlighted
line on "CREATE Suggested Purchase Order". Press the
key.

Another menu will pop up with the titles listed. Use
UP/DOWN arrow keys to select a location to process.
Highlight the first line "Store One" and press .




Page - 13




"The Retailer"
Next, you will be asked to enter a purchase order number.
Any 1 to 4 digit number will work. For this example, enter
the number 1234. Press the key to process an order for
all vendors in the master file. Affirm the selection by
pressing the key. After a few seconds the menu will
reappear. A Suggested purchase order has been calculated
and is now ready for editing.

PRINTING A PURCHASE ORDER
Make sure that your printer is on-line and ready to print.
Move the highlighted line down one line to the "PRINT
Purchase Order Edit List" and press .

Again, you're asked to select a store to process. The
highlighted line will be on the same place you left it.
Press TO SELECT "Store One".

Reenter the purchase order number 1234, and you'll get a
printed copy of the suggested order just created. When this
is finished, your order may be edited. Additions, changes
and deletions are possible any time prior to POSTING the
order.

EDITING A PURCHASE ORDER
Highlight the "CHANGE/VIEW Suggest P.O." selection and press
. Select "Store One" and reenter the P.O. Number
1234. The "PURCHASE ORDER STATUS" screen will appear.
Pressing the key when the screen first appears will
display general help information.

Press the key to view the first item in the order.
Continue pressing the key to see the rest of the
order. Try changing the order quantity of an item by
pressing a number. Notice that the old number is still
shown on the right. This is fine as long as there is at
least one space between the two numbers. Press the
key and then the key to verify that the change has been
made.

DELETE AN ITEM IN A PURCHASE ORDER
Move to another item using the key and delete the item
by pressing the key. Verify the deletion by pressing
the key again. The item is now deleted from the order.

ADDITIONS TO A PURCHASE ORDER
To add an item to the purchase order manually, press the
or key. Then enter an existing "CONTROL NUMBER"
or STOCK NUMBER for the item you wish to add. Next, enter
the quantity you wish to add to this order.






Page - 14




"The Retailer"
POSTING A PURCHASE ORDER
Up until now, the Purchase Order may be adjusted in any way.
Highlight the "POST Suggested P.O. On Order" selection and
press the key. Select "Store One" and enter 1234
for the purchase order number. You will receive another
printout with a [P] in the area that was blank [ ] on the
previously printed edit lists. The order is now POSTED to
the Master Data File and can't be changed in the same way we
did in the example above.

THE MASTER DATA FILE
Let's see what is in the Master Data File. Move the Menu
Selection to the "ADD/CHAN" menu. Highlight the
"ADD/CHANGE/VIEW Data File on Screen" selection and press
the key. This screen shows each store in your
Master Data File by item. Press the key to display
the Data in the file. Help is available with the key.

As you scroll through the Data File, you will notice that
the quantity in the "On Order" column will match that of
purchase order you just posted. If you have multiple orders
for the same item, then the "On Order" column will show the
cumulative total of all orders that you have posted.

There is sample data in some of the fields that you can use
for testing. When you're ready to initialize your own data,
you will need to enter the inventory on hand and estimate
your initial reorder points and stock levels. Later you'll
see how to change stock levels automatically.

From this "ADD/CHANGE" screen you could enter any stock
transfers between stores manually by adjusting the
quantities on hand.

New items are added here by pressing the key and
entering a unique "CONTROL NUMBER" which will identify the
sorted sequence that the computer will use for the Master
Data File. It is helpful to assign control numbers in an
order form sequence. You can then use your vendor's order
forms to record your physical inventory or print your own
forms on your printer. Press the ape key to return to
the menu.

LIST OPEN PURCHASE ORDERS
Use the LEFT/RIGHT arrow keys to highlight the "PURCHASE"
menu and select the "LIST - One Store's Purchase Order"
selection. Press . Select "Store One" and press
. A list of purchase orders will appear. You should
find one purchase order listed in the form P1234#1. You'll
recognize the P.O. Number 1234. The #1 is the store number.
This list is helpful when you have many orders in process
for one location. Press your Screen Print key to obtain a
printout of the purchase order numbers for reference later.
Press ape key to return to the menu.

Page - 15




"The Retailer"

ANY BACK ORDERS, OVERAGES, SHORTAGES ON PURCHASE ORDERS?
Move the highlighted line up to the "CHANGE/VIEW Suggested
P.O." selection and press . Select "Store One" again
and enter P.O. Number 1234.

The "PURCHASE ORDER STATUS" screen will appear again. Press
. This time, the cursor stays in the "ORDER STATUS
CODE" field of the screen. For this example, let's assume
that we have received an invoice and that this item is on
BACK ORDER from the vendor. Press the key to flag this
item as back ordered. See the Help functions for further
information on the other flags listed. Press the ape
key to return to the menu.

ANY PURCHASE ORDERS RECEIVED?
Use the LEFT/RIGHT arrow keys to find the "RECEIVE" menu
selections. Highlight the "[P]OSTED Items Selection" and
press . Select "Store One" and enter 1234 as the
purchase order number. All [P] items are posted from "On
Order" to "On Hand". Open items in the P.O. will be listed
on the printer. The items you placed on back order will be
listed on the printer. These may be received later with the
RECEIVE [B]ack Order selection.


ENTER SALES DATA
(From a physical inventory)
Since the Master Data File is sorted in a "Control Number"
sequence which matches the order forms, inventory data can
be entered sequentially directly from a vendor's order form
or your own printout.

Note: If you use the printout for an inventory counting
form, the computer will skip items that have nothing entered
in the Master Data File (On-hand through Sales). This
allows you to bypass items that you do not stock in all
locations.

Select "ENTER/EDIT Data" from the "Sales" menu. Select
"Store One". You are now in the "SALES TRANSACTION ENTRY"
screen. Review the help provided with key.

Press the key to view the first item in the list. The
current quantity on hand will be displayed. Enter a
quantity that is less than what is on hand and press
. Sales are computed and the next item in the list
is displayed. Press the key to return to the item.







Page - 16




"The Retailer"
Enter a number larger than what is on hand and press
. At this point you are warned that you may have
lost your place while entering data or that your inventory
has grown. If this happens often, you should verify that
you have posted and/or received, the proper open purchase
orders. Enter a few item's quantity on hand for this
example. Press the ape key to return to the Menu.

PRINT SALES EDIT LIST
Highlight the "PRINT Edit List" function to get a report of
what you have entered. Select "Store One" and press
. Corrections may be made by returning to the
"ENTER/EDIT" selection and adjusting the items in question.

POST SALES TRANSACTIONS TO MASTER DATA FILE
Nothing is considered sold until you POST the sales to the
Master Data File. Changes may be made up to this point.
Select "POST Sales Data" from the menu. Choose "Store One"
again and a printed sales posting report will follow.

The amount you entered on hand will replace the amount in
the Master Data File, and your current and year-to-date
sales will be adjusted accordingly.

GENERATE SUGGESTED PURCHASE ORDER
At this point the process of creating an order is the same
as the example we did in the beginning with P.O. #1234. It
will be helpful to write the Purchase Order Number on all
purchase orders that you place. This makes it easier to
identify which order you have received when it comes time to
receive or make adjustments to an order.

In the event you generate a purchase order that you decide
not to post, then you may manually delete the two files that
are generated. Refer to your DOS manual and be careful!
Never delete a purchase order that has been posted. Refer
to the "Purchase order Status Code Legend" for details.

COMPANY INFORMATION FILE
Highlight the "MAINT" menu and select "SET-UP". Review the
help screens provided for more information on how to set up
your company information.

Note: The "Use Status Code in Purchase Orders?" option in
the "SET_UP" selection of the "MAINT" menu is initially set
to Yes. When this option is set to Yes, you should always
use the "SORT Sales Status Code" function in the "E.O.P."
menu before generating a suggested purchase order. The
sorting process assigns the sort codes A,B,C or Z to the
item based upon current total dollar sales. These codes are
referenced when creating purchase orders.




Page - 17




"The Retailer"
ALWAYS MAKE A BACKUP COPY OF YOUR DATA BEFORE YOU BEGIN EACH
FULL CYCLE. Use the "BACK-UP" command for the "MAINT" menu.
If anything goes wrong you can "RESTORE" your data from the
point that you last backed up your data. If you are
processing several stores at one time, "BACK-UP" your data
before you begin each location. Just do it!

It takes just a few minutes to backup your data. It takes a
lot longer to reverse the effects of incorrectly receiving
an order.

CHANGING STOCK LEVELS
Do this when you have reached the end of a normal sales
period and have accumulated and posted current sales data.
The MIN/MAX Stock Levels are recalculated to compensate for
current sales trends and current stock conditions. The
algorithm used is effective for gradually increasing or
decreasing product demand. Products that have drastic
swings up and down should be monitored carefully.

Remember that sales "HISTORY" does not always project the
"FUTURE" trends correctly. If you have had a "HOT" summer
item, then the future projection could be overestimated if
the item slows immediately in the winter. You will have to
review the suggestions made by the computer. Manual
adjustments to your Master Data File may be necessary to
compensate for sudden market changes. You have an option
available which will protect the stock levels from automatic
changes. See the help screens for more information.

Before changing stock levels, always select the "SORT -
Sales Status Code" from the "MAINT" menu. Select the
individual store you wish to sort and press . The
A,B,C or Z codes that are generated are used during
calculations to group various statistics by activity levels.

*** WARNING **** WARNING **** WARNING **** WARNING ***

ALWAYS MAKE A BACKUP COPY OF YOUR DATA BEFORE YOU BEGIN the
"CHANGE STOCK LEVELS" function. All the Reorder Points and
Stock Levels will be changed in the Master Data File for the
store that you select.

Use the "BACK-UP" command from the "MAINT" menu. If
anything goes wrong you can "RESTORE" your data from the
point that you last backed up your data.

NOTE: Sales history files stored in the "HISTORY"
subdirectory are not backed up by this program. See the
note in the advance features section of this manual.

Highlight the "E.O.P." menu and select the "CHANGE Min/Max
Stock Level" function. Select "Store One".


Page - 18




"The Retailer"
You'll be asked the dates of the beginning of the "Current
Sales Period Cycle". This is the date that you last reset
your current sales to zero. Lets assume the beginning of
the month. Next input the end of the cycle. This should be
the date you took the inventory or last entered sales
transactions.

The number of days will be calculated between the dates that
you specify, and you will be asked to confirm that you have
entered the correct dates.

Next, the new Min/Max Stock Level numbers will be computed,
and a "before and after" report will be generated. Your
Master Data File will be changing as the report is printing.
Don't forget to BACK-UP you data first.

Review the printout and make any manual adjustments from the
"ADD/CHANGE/VIEW" menu selection.

CLEAR CURRENT SALES FIGURES
Now is a good time to reset your current sales figures to
zero. (Unless you have the Sales History/Graphics Module
which is available with the registered version). Select
"RESET Current Sales-ONE" from the "E.O.P." menu and select
the individual store to reset. This clears the current
period's sales figures and marks the beginning of a new
cycle. Record the last inventory date for use the next time
you "Change Stock Levels".

OTHER "MAINT" MENUS

REPAIR
Use this function if you have had a power failure or other
abnormal program termination while using this software.
Index files are rebuilt to allow access to the Master Data
File. A warning will appear in other parts of the program
if the index files have been corrupted.

DOS SHELL
This creates a DOS SHELL environment. Type "EXIT" and press
at the dos prompt to return to "THE RETAILER" menu.
This is merely a convenience. Don't use this unless you
know your way around DOS.

Review all the help screen provided for more detailed
information about the programs.

AS WITH ALL COMPUTERS, BACKUPS OF ALL IMPORTANT DATA FILES
SHOULD BE MADE PERIODICALLY.






Page - 19




"The Retailer"
GETTING STARTED

ENTERING YOUR INITIAL INVENTORY
1. Get a list
Start with a vendor's order form or an inventory form that
you are currently using. If your stock has a preset shelf
arrangement list, then this form would be best to use since
inventory forms may be printed in an on-the-shelf sequence.
Get a count of how much inventory you have on hand for each
item on your list.

2. Assign Control Numbers
Write a sequence of assending control numbers, from 0 to
99999, next to each item on your list. Start each new vendor
with a different digit: 1000, 2000, 3000 etc. This will
help keep stock for each vendor grouped together on
printouts.

It is also wise to leave some room between control numbers:
1005, 1010, 1015 etc. Doing this will allow you to later
insert new items between existing control numbers. The
manner in which you select control numbers will shape the
way your reports look.

3. Enter the Data
Go to the ADD/CHANGE Menu selection. Enter the control
number that you have assigned. Verify that you are wanting
to
dd a new item to the list by pressing the key.
Proceed to enter the remaining descriptive information for
the item from your list. Review the help screen for F3
Ditto Key.

4. Enter Starting Inventory
Enter the initial quantity on hand, you may come back later
and add initial quantity for other stores. Other than
stock transfers and adjustments, this will be the only time
that you will have to enter the on hand quantity in this
manner. Other program functions will update your quantity
on hand from sales transactions and purchase order
processing.

5. Set a MIN/MAX Stock Level
Enter an initial value for the MIN/MAX stock levels. Enter a
quantity that is less than the MAX stock level in the MIN
column (Reorder Point). Enter the MAX stock level that you
want to keep for this item. If you are not sure what to use
then enter the standard case quantity that you buy: 1, 6,
12, 24 etc. Review the manual for more information on
MIN/MAX.






Page - 20




"The Retailer"
6. Review
Look over the data that you have entered for errors. Enter
quantities for any other stores that carry this item and
press the F1 key to complete the transaction.

NOTE: There must be some non-zero quantity entered either
in the On hand, Min, Max or YTD sales fields before the item
will appear on a store's printout. This prevents printing
out blank lines for stores that do not carry the same
products. If you wish to print an inventory form for a
store that you have just entered, then you must have some
quantity in at least one of the fields previously listed.

CREATE MANUAL PURCHASE ORDER
Create a manual purchase order when you have placed orders
for new items that you do not yet have in your inventory.
First, enter the initial inventory data. Leave the On Hand
quantity zero, but enter a set of MIN/MAX numbers.

Note: If your MAX stock level equals the quantity of stock
that you have ordered, then you may use the fuction "Create
suggested purchase order" and bypass entering the purchase
order manually. MAX stock level should be a multiple of
your Case Qty; otherwise, you will have to edit the quantity
ordered.

Next, select Create Manual Purchase Order function from the
purchase menu. Select the store and then a P.O. number to
use. Verify that you wish to create a manual purchase order
with the key.

For each item ordered, enter the control number that you
assigned and then the quantity that is on order. (You could
use the item's stock number to locate the item instead
of the control number.) Press the F1 key to add the item to
the purchase order. Repeat until all items are added.

You may either scroll through your newly created purchase
order using the function keys; or, choose a print option to
review your purchase order. Make any corrections now before
posting the order.
Proceed with posting the purchase order unless you have
identical orders placed for other locations.

DUPLICATING PURCHASE ORDERS
You should be familiar with DOS commands before using this
feature. It is possible to make duplicate purchase orders
from any UNPOSTED purchase order. Do not attempt to make
duplicates of a POSTED purchase order. This will cause many
problems. Unposted purchase orders have had no effect on
your MDF. Posted purchase orders have made changed your
MDF.



Page - 21




"The Retailer"
Assuming that you have just created a manual purchase order
number 0521 for store number 1, it is possible to use the
DOS COPY command to make duplicates of this order for other
locations without having to manually create a new purchase
order for each additional location.

Select the DOS SHELL command from the menu. You will be
placed at the DOS mode in the currently active inventory
subdirectory. Using the P.O. example above substitute your
purchase order number and store number into the following
example. Type: DIR P0521#1.*
Two files will appear: P0521#1.DAT and P0521#1.NDX

What we will do is duplicate these two files using the DOS
copy command as follows. Type:
COPY P0521#1.* P0521#2.*
(from) ---> (to)

This copies both files associated with store #1's purchase
order and creates a duplicate order for store number 2.
Repeat command for additional locations changing (to) store
number.
Verify your results. Type: DIR P0521*.*
You will see a directory listing of all purchase orders
numbered 0521. You should find two files for each store
that you copy.

Type: EXIT to return to the menu. You may edit
copied purchase orders; add, change or delete items before
proceeding with posting the order. Post each new order and
you are finished.

PROGRAM FUNCTIONS - MORE DETAILED INFORMATION
This is a reference section. The Following Pages show the
various data entry screens with the associated help files
that will appear when the help key is pressed.



















Page - 22




"The Retailer"
ADD/CHANGE DATA SCREEN

<>

ControlNumber_____ Item Description________________________

Stock Number _________Case Quantity ___Date __/__/__Update_

Cost $____.__Retail $____.__Vendor __________Order Code ___


Stock|Reord| Stock|Quanty|LastOrdr|Orders|Period|Y-T-D|Sort
OnHand|Point| Level|OnOrdr| Date |Placed|Sales | Sold|Code

______ _____ ______ ______ __/__/__ ______ ______ ______ _
______ _____ ______ ______ __/__/__ ______ ______ ______ _
______ _____ ______ ______ __/__/__ ______ ______ ______ _
______ _____ ______ ______ __/__/__ ______ ______ ______ _
______ _____ ______ ______ __/__/__ ______ ______ ______ _


F1=GO,F2=HELP,F3=DITTO,F4=FIND STK# F5=PREV STK# F6=NEXTSTK#
F7=DELETE/CHA F8=TOGGLE F9=PREV RCD F10=NEXT RCD ESC=EXIT


ADD or CHANGE Inventory Selections:

F1 = GO
Pressing the F1 key rewrites the displayed record to the
file if any changes have been made and clears the data
fields on the screen.

F2 = HELP
Pressing the F2 key displays a Help Screen. The Help data
will refer to the field that the cursor is in at the time
you ask for help. Press the PG UP (Page Up) or PG DN (Page
Down) key to scan forward or backwards for more information.
The help screen is removed if you attempt to scan past the
last page or backwards from page one. Press the ESC key at
any time to exit the Help Screen.

F3 = DITTO
When this key is pressed, any data that was displayed in the
previously displayed record will be duplicated in the new
record. This saves time when you are adding a lot of new
records that have the same vendor name, or price etc.

NOTE: When using the ditto key in the COST or RETAIL fields
you must press the period <.> key before the DITTO or the
HELP key will operate.





Page - 23




"The Retailer"
F4 = FIND STK#
This moves the blinking cursor to the stock number field and
waits for you to enter an existing stock number. If the
stock number exists in your file then the data will be
displayed.

F5 = PREV STK#
Pressing F5 will display the data for the previous stock
number that is lower in sorted order than the stock number
currently being displayed.

F6 = NEXT STK#
Pressing F6 will display the data for the next stock number
that is higher in sorted order than the stock number
currently being displayed.

F7 = elete Record or hange "Control Number"
Pressing this function key will give you two choices:Press
the key to permanently erase the data that is currently
being displayed or press the key to change the "Control
Number".

When you change the "Control Number", the old "Control
Number" is deleted then the data is re-sequenced using the
new number you entered. Duplicate control numbers are not
allowed.

F8 = TOGGLE
This is convenient if you make many manual adjustments, like
stock transfers between stores. Pressing this key after a
record has been displayed clears the screen and allows no
entry into the data description fields. Pressing the F8 key
again reverses the process. Start the cursor at the bottom
of a column, enter a number, then use the up arrow. This
will prevent the cursor from moving to the right after
changing an entry.

F9 = PREV RCD
Pressing this key displays the data for the previous
"Control Number" that is lower in value than the "Control
Number" that is currently being displayed. If this key is
pressed when you first enter the "ADD or CHANGE Inventory"
program, then data for the last (largest) "Control Number"
will appear.

F10 = NEXT RCD
Pressing this key displays the data for the next sequential
"Control Number" that is higher in value than the "Control
Number" that is currently being displayed. If this key is
pressed when you first enter the "ADD or CHANGE Inventory"
program, then data for the first (smallest) "Control Number"
in the file will be displayed.



Page - 24




"The Retailer"
ESC
This key will return to the main menu.

MOVING THE CURSOR
Use the UP, DOWN, LEFT, RIGHT, TAB or ENTER keys to navigate
the cursor around the screen. The ENTER key moves to the
next field on the screen. The cursor will not stop in a
protected field.

Within a field the left and right arrow keys move the cursor
from character to character. Press the key to
insert letters in the middle of a field. Press the
key again to return to normal replacement mode. Press the
key or the key to delete characters.

CHANGING DATA IN THE NUMERIC FIELDS
An empty field will be displayed with underlines to define
the length of the field. ______

A field with the value of 24 will be displayed like this:
____24.

Suppose that you want to change the 24 to 36. The field
will look like this after you make the change 36__24. The
new number stays on the left and the old number stays of the
right. This allows you to edit all changes before your
data is written to the disk.

NOTE: Two numbers on the same line must have a space between
them or you will get one large number instead of what you
want. The largest number allowed for numeric fields is
32767. Larger numbers will produce negative results.

DATA FIELD DESCRIPTIONS: Master Data File (MDF)

CONTROL NUMBER
When you are adding "new" records you must first enter a
unique "Control Number" for the data you are about to enter.
This gives you a user defined sorted sequence for the data.
This is convenient for printed output in on-the-shelf
sequence or for listings in a vendor's order form sequence.

Sales transactions and purchase orders may be retrieved from
the computer files in this "Control Number" sequence.
Random access is allowed. A little forethought is necessary
when assigning control numbers.

The "Control Number" can range from 0 to 99999. Leading
zero's are automatically added to your "Control Number" to
avoid confusion. But, they are not necessary for you to
enter when entering data. It will help to leave room
between control numbers. You may want to insert future new
items in between existing control numbers.


Page - 25




"The Retailer"
ITEM DESCRIPTION
This field can be made up of any alphanumeric character to
identify the product.

STOCK NUMBER
This is usually the vendor's stock number for the item. Any
alphanumeric character can be accepted. Some reports may be
printed using this field in a sorted sequence. Random or
sequential access of data using this stock number is
supported in the Purchase Order, Sales Transactions and the
ADD/CHANGE menus.

Note: Upper and Lower case letters are case-sensitive. For
example, stock number AAA-24 cannot be found if you enter
aaa-24. Spaces are also treated as unique characters. For
example, stock number 234_ABC is different than 234__ABC.
The extra space between the 4 and A is treated like another
character.

CASE QNTY
This is the manufacturer's minimum case quantity for the
item. This quantity is used to determine the multiple case
quantity when preparing purchase orders.

DATE
This is the first date that the item is entered into the
computer system. It reflects how long you have been
accumulating your year-to-date sales figures. This date is
reset when you clear your year-to-date sales figures.

UPDATE
A blank field or "Y" allows the computer to change the
min/max stock levels when you run the "CHANGE Min/Max level"
from the "END OF PERIOD PROCESSING" menu.

Enter "N" in this field to bypass the automatic changing of
the minimum/maximum stock levels. This would prevent the
software from changing any predetermined stock level that
you have set manually.

NOTE: The "CHANGE Min/Max Level" will bypass items which
have no STOCK LEVEL set. This means that if an item's STOCK
LEVEL is a blank field ______ or _____0, it will not be
changed by the software.

COST and RETAIL
You must enter a decimal point to show dollars and cents.
Say you wanted to key in twenty five dollars. If you enter
25 you will get .25 in the data. The correct entry is 25.00
or just 25. will do.

These fields have extra protection. You must use the space
bar to clear the dollar portion of the field when changing
prices.

Page - 26




"The Retailer"

VENDOR
This field may be used to describe different departments for
a single vendor or different vendor names. You may use this
field to select different vendors or categories when
preparing purchase orders. See the Purchase Order section.

ORDER CODE
Entries in this field will allow you to change the standard
default Purchase Order ordering logic for the data item
being displayed. This code may be any of the following:
STD, MAX, OUT, DIS or ___ [default].

STD = Standard
The purchase order logic is:
Order the quantity (Stock level - Available Stock) when the
Available Stock is less than or equal to the Reorder Point.

MAX = Maximum order
Use this for items that you want fully stocked without
regard to the reorder point. The order logic is: Order the
quantity (Stock level - Available Stock) when the Available
Stock is less than the Stock Level.

OUT = Out of Stock
Use this code when you want to order the item only if it is
completely sold out. The order logic is: Order the quantity
(Stock Level) when the Available Stock equals zero.

DIS = Discontinued Item
This code will not allow this item to be ordered.

(blank field) = Default mode
Note: There is an Option that affects this default mode. It
is used to allow the "STATUS CODE" to automatically affect
the purchase order logic. See "Use Status Code?" in the
"Change Company Information" program from the "MAINTENANCE
Menu".

If the "Use Status Code?" option is not used, the default
mode order logic is the same as the "STD" mode.

If the "Use Status Code is used, an item with a Status Code
of "A" uses the "MAX" order logic. Status Codes"B","C" and
"_" use the "STD" order logic. Status code "Z" uses the
"OUT" order logic.This allows the use of different order
logic for the same item in different locations depending on
the sales activity.

Any non blank "Order Code" used will override the "Use
Status code?" option causing all locations to have the same
order logic regardless of their status code.



Page - 27




"The Retailer"
Note: (Available stock is defined as Stock on Hand + All
Stock On Order).

Stock
OnHand
This is the current quantity on hand.

ReOrdr
Point
This is the "Reorder Point" or "trigger". This "trigger" is
referenced when you create a suggested purchase order.
Normally, the item is ordered when your stock "On Hand" plus
any stock posted "On Order" is equal to or less than this
"trigger".

Stock
Level
This is the "Maximum" stock level that will be permitted
when Purchase Orders are generated. Some large case
quantities may cause you actual quantity on hand to become
larger than this level.

Quanty
OnOrdr
The Quantity "On Order" is the sum of all outstanding orders
that have been posted but not yet received. This is a
protected field and can only be altered through the
"Purchase Order Menu."

LastOrdr
Date
The Last Order Date is the system date when the order was
posted. The date is copied from the date you entered when
you turned on your computer. It will be useful to code your
purchase order numbers with a date code. For example, use
purchase order number 1218 for December 18th. It will be
easy to cross reference purchase order with the date.

Note: If the item is ordered in more than one purchase
order, the most recently posted date will be shown. This
field is also protected. If no orders have ever been
posted, this date will match the "Date" field listed above.

Orders
Placed
The Orders Placed field is for your information and is not
used in any computations. It merely gives you a total of
how many times you have posted an order this particular
item.






Page - 28




"The Retailer"
Period
Sales
The period sales shows the number of units sold for the
current cycle. A current cycle may be a month, week or
quarter depending upon how often you reset the sales to
zero. Reset the current period sales from the "END OF
PERIOD" menu when you are ready to start a new period.

Y-T-D
Sold
The year-to-date sold field is the cumulative unit sales for
whatever period you designate.

Status
Code
The "Status Code" represents a letter code ranking of the
current sales dollars that the item produced. The letter
code A, B, C, or Z is placed in the Status Code when you run
the "Sort Sales Data" program from the "END OF PERIOD Menu".

The initial setting of the sorting "break points" for each
letter code are:

"A" = Highest 80% of total sales, (Best Selling Items)
"B" = Sales from 80 to 95% of total (Average Sales)
"C" = Sales from 95 to 100% of total (Poor Sales)
"Z" = Zero sales for this period. (No Sales)

The sorting "break points" for each letter code may be
changed from the "MAINTENANCE Menu" when you run "Change
Company Information".
























Page - 29




"The Retailer"
PURCHASE ORDER - ADD/CHANGE/VIEW DATA SCREEN

<< THE RETAILER >>

PURCHASE ORDER STATUS

Control Number _____ Purchase Order Number ________

Item Description _____________________________

Vendor's Stock Number ___________

Cost $____.__ Retail $____.__

Order Status Code [_] Order Quantity ______

Legend: Order Status Codes
[ ] = Suggested Order
[P] = POSTED on Order
[B] = BACK Ordered
[?] = Missing Back Order
[D] = Deleted Item
[X] = Record Not Found

F1=GO, F2=HELP, F3=DITTO, F4=SEARCH BY STOCK NUMBER
F7=DELETE RCD, F9=PREV RCD, F10=NEXT RCD, ESC=EXIT

Press F10 to view the first item in your Purchase Order or
use a function key listed below.


ADDING A NEW ITEM TO THE PURCHASE ORDER
See instructions for F1 or F4 function keys below.

NOTE:
When new items are added, the Order Status Code will be
blank [_], indicating a SUGGESTED PURCHASE ORDER. Remember
to POST new additions to a Purchase Order to the Master Data
File. POSTING a Purchase Order that has had new items added
to previously posted items will not affect the data that has
already been posted.

F1 = GO
This function saves any changes you make, clears the screen,
and moves the cursor to the "Control Number" field.

One of two things will happen when you enter a "Control
Number". If there is an item in the suggested purchase order
that matches the "Control Number" you entered, then the data
will be displayed for editing.

Or, if data for the "Control Number" is not in your Purchase
Order file, then you will have the opportunity to manually
add a new item to the Purchase Order.

Page - 30




"The Retailer"

F2 = HELP
Pressing the F2 key displays a "Help Screen". The help data
will refer to the field that the cursor is in at the time
you ask for help. Press the PG UP (Page Up) or PG DN (Page
Down) key to scan forward or backwards for more information.
The help screen is removed if you attempt to scan past the
last page or backwards from page one. Press the ESC key at
any time to exit the Help Screen.

F3 = DITTO
When this key is pressed, any data that was displayed in the
previously displayed record will be duplicated in the new
record.

F4 = SEARCH BY STOCK NUMBER
This moves the blinking cursor to the stock number field and
waits for you to enter an existing stock number. One of two
things will happen when you enter a Stock Number. If there
is an item in the Purchase Order that matches the Stock
Number you entered, then the data will be displayed for
editing.

Or, if data for the Stock Number is not in your Purchase
Order file, then you will have the opportunity to manually
add a new item to the Purchase Order.

F7 = DELETE RCD
This function only deletes the item displayed from a
"Suggested Purchase Order". See the "D" Order Status Code to
delete an item from a purchase order that has been posted.

F9 = PREV RCD
Pressing this key displays the data for the previous
"Control Number" that is lower in value than the "Control
Number" that is currently being displayed. If this key is
pressed when you first view the Purchase Order screen, then
data for the last "Control Number" in the Purchase Order
will will appear.

F10 = NEXT RCD
Pressing this key displays the data for the next sequential
"Control Number" that is higher in value than the "Control
Number" that is currently being displayed. If this key is
pressed when you first view the Purchase Order screen, then
data for the first "Control Number" in the Purchase Order
will be displayed.

ESC
This key will return to the main menu.

CONTROL NUMBER
This is the same number that is used in the Master Data
File.

Page - 31




"The Retailer"

PURCHASE ORDER STATUS CODE
The Purchase Order Status Code shows the stock availability
condition for each item that is in the Purchase Order file.

Using this code allows you to flag items as either posted on
order, back ordered, missing or deleted from your purchase
order. Then, when you RECEIVE your purchase order, you will
be able to exclusively receive stock from "On Order" to "On
Hand" based upon the item's "Order Status Code".

PURCHASE ORDER STATUS CODE LEGEND
[_] A blank space means that this is a suggested order only.
The item has not been POSTED to the Master Data File.

[P] This item has been POSTED. The "On Order" field in the
Master Data File will include the quantity "On Order" for
this item.

[B] mark a [P]osted item as back ordered with the "B" key.

[?] mark missing items, shortages or late back orders with
the "?" key. This gives two levels for flagging back
ordered items.

[D] once an item has been posted "On Order", it can only be
removed from the Master Data File with this Delete Item
Status Code. Actual deletion takes place in the RECEIVE
Purchase Orders menu.

[X] The item can not be found by its "Control Number". If
you changed the "Control Number" while the item was on order
then use the [X]Receive by stock number function in the
RECEIVE menu.

The [X] could also mean that you deleted the item in the
master file after posting an order. If this occurs and
these are the only items left in the purchase order, then
you may manually delete the associated "DAT" and "NDX" files
to remove the rest of the purchase order.

DELETE ENTIRE PURCHASE ORDER
Do not manually delete any files unless the P.O. is empty,
unposted (a suggested order) or only contains [X] items that
have been deleted. There are two files created with each
purchase order: P????#??.DAT and P????#??.NDX. The first
four ???? digits are your PO number. The last two ?? digits
represent the store number.







Page - 32




"The Retailer"
From the Maint Menu, select DOS SHELL command. This will
leave you in your current data directory. To delete P.O.
#1234 from store #5, type: DEL p1234#5.* . The
two files are now removed. Be very careful when entering
this command. It would be wise to make a backup copy of
your data first. Type EXIT to return to the
menu.

ORDER QUANTITY
This field shows the amount of stock that is to be ordered.
On computer-generated orders, this quantity will be in
multiples of the case quantity that you entered in the
Master Data File. On multiple case orders, partial case
quantities are rounded up if over one-half a case is needed.

You may accept this Order Quantity as is, change it, or
delete the whole item from the Purchase Order. Use the F7
key to delete.


THE SALES DATA ENTRY SCREEN

Sales Transaction Entry

[F1] Control Number _____ Store # __

Item Description _____________________________

[F4] Vendor's Stock Number ___________

Previous Supply on Hand ______
-
[F8] Current Quantity On Hand ______
=
Current Period Units Sold ______

[F8] Individual Sales Transaction _____


F1=GO, F2=HELP, F4=USE STOCK#, F5=NEXT STOCK#,F6=PREV STOCK#
F7=MATCH INV FORM,F8=TOGGLE,F9=PREV RECORD,F10=NEXT RECORD,
ESC=EXIT













Page - 33




"The Retailer"
SALES TRANSACTION ENTRY
F1 = GO
Writes the displayed data to the work file. The cursor is
moved into the "Control Number" field. Enter another
"Control Number" or use a function key to retrieve data for
the next transaction.

F2 = HELP
Displays a help screen for the field where the cursor is
currently located.

Use the F4 key to retrieve data from the work file using the
item's Stock Number. The F5 and F6 keys allow you to browse
through the file in Stock Number sequence. Press F8 to
toggle the cursor from the "On Hand" field to the Units Sold
field on the screen. Use this key first if you wish to
begin entering Sales Transactions from individual sales
tickets. Press F8 again to reverse.

F7 Skips over items that do not appear on the Inventory
Counting form printout. Use this when entering sales from a
printout in Control # seq.(see note below on the Inventory
Counting Forms)

The F9 and F10 keys allow you to browse back and forth
through the work file in "Control Number" sequence.

The ESC key ends the Sales Transaction Entry mode and
returns to the previous menu.
ENTERING SALES DATA
There are two ways in which sales transactions may be
entered:

A. ENTERING SALES FROM A PHYSICAL INVENTORY in "Control
Number" sequence. When the Sales Transaction Screen is first
displayed, press F10 to retrieve the first "Control Number"
or enter any "Control Number".

Units sold are calculated by entering the current quantity
On Hand from a physical inventory list that is printed in
your "Control Number" sequence. This amount is subtracted
from the Previous Supply On Hand giving the units sold. The
next data item in "Control Number" sequence will be
displayed after you press the key.

If the physical inventory method is used, it is CRITICAL
that the proper timing sequence of RECEIVING orders has been
followed or your sales figures could become distorted. If
you have more stock on hand now than your "Previous On Hand"
quantity shows, then either you have stock "On Order" that
should have been RECEIVED beforehand or there have been
errors made during a physical count.



Page - 34




"The Retailer"
Should inventory counting errors show that you have more On
Hand now than the "Previous On Hand", the current period
units sold will be listed with a negative value. Then, when
sales are posted to the master data file the negative amount
will be subtracted from the current and Y-T-D units sold
fields, reversing any previous sales data posted
erroneously. Negative unit sales will not appear.

NOTE: Blank fields ______ are not posted as a zero. Blank
fields are skipped. You must key in a zero to show no
inventory on hand _____0.

NOTE: Inventory Counting Forms--The Retailer will generate a
printout that may be used for taking a physical inventory of
your stock. If an item for the store printed has no data in
the numeric fields: On Hand thru YTD Sales, then the item
will not print on the counting form. This avoids printing
out data for stock that you might not carry in all
locations.

Print the report in Control Number sequence to take an
inventory. Print the report in Stock Number sequence for
receiving and pricing.

B. ENTERING SALES FROM SALES RECEIPTS OR SALES JOURNALS
First, press F8 to move the cursor to the units sold field.
You may retrieve data using either the item's "Control
Number" or Stock Number.

ACCESSING DATA BY CONTROL NUMBER
Press F10 to retrieve the first "Control Number". Enter the
actual units sold and press enter. Then, the data for the
next sequential "Control Number" will be displayed. Press F1
to retrieve data for a new "Control Number" at random.

ACCESSING DATA USING THE ITEMS STOCK NUMBER
Press F4 to switch to the Stock Number Field. Enter the
Stock Number and press . Next, enter units sold then
press . The cursor will return to the stock number
field and wait for you to enter the next stock number.

It is possible to switch back and forth between Stock and
control numbers using the F1 and F4 keys. Entering sales
amounts that are larger than what is actually "On Hand" is
allowed. However, the master file will post the sales and
reset the "On Hand" to zero. Negative amounts "On Hand"
will not be posted. After you have completed your sales
transactions, a work file is created which must be posted to
the Master Data File. Corrections to the work file may be
made prior to posting the sales.





Page - 35




"The Retailer"
THE COMPANY INFORMATION SCREEN

< RETAILER - COMPANY INFORMATION >
For HELP, move cursor to item in question and press key
Press ape key to exit

Min Stock Level equals a ___ Day supply of stock

Maximum Stock Level equals a ___ Day supply of stock

Use Status Code in Purchase Orders? es or o [_]

Status Code Sorting Criteria:A=__% B=__% C=__% (Z=no sales)

Smoothing Constant is set at: __

Lowest Allowable Stock Levels:(A percentage X Case Quantity)
For Status Code: A __% Code B__% Code C__% Code Z__%




COMPANY INFORMATION SCREEN
This screen contains changeable values that are used by the
software. These initial values may be adjusted to meet your
particular needs. Move the cursor to a field that you want
changed. Make your adjustments then press the key to
exit the program.

An error message will be displayed if you made any changes
that are incompatible with the software. The message will
tell you what needs correcting. Any changes you make will
remain effective until you manually adjust them.

Minimum Stock Level (Reorder Point) equals a 40_ Day supply
of Stock:
This "number of days" is how long you expect the quantity of
stock in the "Reorder Point" to take to sell. This number is
used by the program that changes the "Min/Max Stock Levels".

Maximum Stock Level equals a 70_ Day supply of stock:
This number of days is how long you expect the quantity of
stock in the "Maximum Stock Level" to take to sell. This is
also used by the program that changes the "Min/Max Stock
Levels".

Use Status Code in Purchase Orders es or o [N]:
This option is used when preparing purchase orders prior to
a peak selling season. It will bring all your best selling
"A" items up to their Maximum Stock levels regardless of
their "Reorder Points". See the "Order Code" information in
the "Add/Change Inventory" program for more information.



Page - 36




"The Retailer"
Status Code Sorting Criteria
The "Status Code" represents a letter-code ranking of the
current sales dollars that the item produced. The letter
code A, B, C, or Z is placed in the Status Code when you run
the "Sort Sales Data" program.

The initial setting of the sorting Break Points for each
letter code are:

"A" = Sales that are 80% of the total(Best Sellers)
"B" = Sales from 80 to 95% of total (Average Sales)
"C" = Sales from 95 to 100% of total (Poor Sales)
"Z" = Zero sales for this period. (No Sales)

Generally, 20% of the items you stock make up 80% of your
total sales. These items are the "Bread and Butter" of your
business. If your ratios are different, then change these
sorting levels to meet your needs.

NOTE: The break point for "A" must be less that "B"'s and
the break point for "B" must be less than "C"'s.

Smoothing Constant
This is used by the program that changes the "Min/Max Stock
Levels". This number affects the limits that are imposed in
the formula on items that would have the most abrupt stock
level changes. The lower this number becomes, the more
cautiously the stock levels change. As this constant
approaches 100, fewer restrictions are placed on the
boundaries.

LOWEST ALLOWABLE STOCK LEVELS
This is used by the program that changes the "Min/Max Stock
Levels". Defining the lowest allowable stock levels on low
or no-sale items can be done manually or by letting the
program set default values for your stock levels.

To set your stock levels manually and restrain the program
from changing your settings, enter a "N" in the Update field
in the "Add/Change Inventory" program screen.

Items that do not have enough sales activity to generate a
valid predictable stock level will default to:
Max Stock Level = One Case Quantity
Min Reorder Point = Percentage of Case Quantity

The Status Code assigned to the item being evaluated
determines what the percentage of the Case Quantity will be.
Sample settings are:
"A" = 33%, "B" = 17%, "C" = 0%, "Z" = 0%

For example, for an "A" item the percentage is 33. If the
item has a case quantity of 6, the default stock levels
would be: 2 / 6 (Min Reorder Point/Max Stock Level).

Page - 37




"The Retailer"

This concludes the data found in the help files.

While "The RETAILER" is easy to use, it does take a little
time to remember the sequence of events that you must
follow. It is easy, at first, to loose you place and forget
to receive or post an order. The following is provided for
your reference when processing your inventory.

* FLOW CHARTS *(Included with printed manual when you
register this software)
The next three pages contain flow charts that you may follow
which should assist you in following the sequence of events
that take place during a typical order processing session.
Note: Page 3 of the flow charts is used only when you wish
to have the computer adjust you min/max stock levels.

ADVANCED FEATURES SECTION

SALES HISTORY
Track monthly sales history by item and location. View video
graphics of your sales figures as well as statistics, trend
analysis by item and a printed sales history report.

PRINTER REDIRECTION
Print reports to disk or screen. This alone will save a ton
of paper and time. Well worth the cost of registering.

SEGMENT VENDORS
Maintain separate databases for large volume vendors. This
is helpful when you buy many items from the same vendor.

PRICE TAGS
A utility that will print price tags from your purchase
orders on a standard size label. Makes pricing and counting
inventory a breeze.



















Page - 38




"The Retailer"
INSTRUCTIONS FOR THE ADVANCED FEATURES

SALES HISTORY
Sales history files are used to let you get a general
feeling for the activity level of the inventory products
that you are monitoring. These history files are not used
in any inventory stock level recalculation. They are
designed to give you some insight as to what the historical
trend is for the items you are tracking. You might want to
make some manual adjustments to you stock levels if you see
a trend that seems to be cyclical.

All sales history functions are run from the RETAILER menu.
They are found in the E.O.P. (End of Period) menu
selections. You may choose either an individual location or
all locations combined. The ALL option adds the sales for
all locations together and gives you the overall performance
for each item.

1. EXTRACT sales figures.
When you have finished a month's sales transactions, you
should EXTRACT these sales figures for each location to the
sales history file. When you have finished a month's sales
transactions for all the locations, then you should EXTRACT
sales from ALL locations. This will create a separate file
with all store's sales combined.

Unit sales figures are copied from the Current Sales field
from your MDF (Master Data File), to the proper month/year
in the History file. When you select "EXTRACT sales ONE",
you will select the store location to process. Then, you
will have the option to either ADD or REPLACE the sales in
the History file.

ADD will accumulate the current sales to the month/year that
you select for the history file. You would use the ADD
option if you wanted to clear your current sales daily or
weekly and still wanted the monthly summary in the history
file.

CAUTION: Do not clear your current sales figures before you
transfer the units sold to the history file. Once you clear
the current sales figures you will not be able to extract
any unit sales for that month.

REPLACE will make an exact copy of the Current unit sales to
the month/year selected in the History file.

Note: The first time you EXTRACT sales figures, you will be
asked to input the BASE YEAR for this set of history files
i.e... 1991. This sets the starting year for your reports.




Page - 39




"The Retailer"
2. GRAPH sales figures
Selecting the GRAPH option (One Store or ALL) will give you
a Bar Chart on your Color Monitor (Must have either EGA/VGA
monitor). It will take several months of sales data for the
chart to become meaningful. Specific trends can be observed
from the sales activities that will help you anticipate
sales of new items that have no history. Yearly comparisons
will show which items are performing better/worse than the
same month last year.

The History file will keep five year's of sales history.
Years that have no activity will not appear on the chart or
printout.

The legend in the far right side of the screen gives you the
available commands for the Graphics.

UP Arrow: Use either the Up Arrow or the Page Up key to
view the previous item.

Down Arrow: Use either the Down Arrow or the Page Down key
to see the next item in the file.

Left Arrow: Use the Enter key or any key not in the legend
to see the item's sales statistics; then press the Enter Key
again to view the ScatterPlot of the sales with a trend
line plotted. Again it will take several months of sales
for this line to show a meaningful trend.

F: Press the F key to Find an item in the list. You will
enter the control number of the item you are looking for,
and the program will skip to that item if it exists.

Press the ape key to exit the graph display and return
to the Menu.

3. PRINT Sales History
Selecting the Print option will print the unit sales history
for each item by month/year on the printer. This output may
be Redirected to a disk file using the RET option described
later in this text.

NOTE: Items in the history files are created/updated/deleted
based upon what is found in your Master Data File at the
time you EXTRACTed the sales. If you alter the Control
number sequence in the Master Data File, then the History
files will be updated to match the same sequence.

If you change an item's Control number in the MDF, then the
history file will reflect the changes made.





Page - 40




"The Retailer"
If you change an item's Stock Number in the MDF, then the
history file will create a new item for that new stock
number, and the history for the old stock number will be
lost.

Deleted items in the MDF will be removed from the history
file the next time you EXTRACT sales.

You must have ample disk space to store your history files.
Once created, they will not grow larger until you add new
items to the MDF.

WARNING: Due to the size of the history files, they are not
backed up in the Back-Up menu selection. You must use some
other means of making backup copies for restoration if
something goes wrong. See your DOS manual command "BACKUP".

PRINTER REDIRECTION
Printer Redirection means that output which was intended to
go to the printer is rerouted to another device. In this
case the printer output is routed to disk files named
REPORT#0 and REPORT#a through REPORT#z.

From the DOS command line type: RET (Short for RETailer)
instead of the normal RETAILER command. RET will do the
rerouting and then execute the RETAILER command. Redirection
stays in effect for all printing until you exit the program.

The normal menu will appear. All functions will appear
normal except when you request a print option from the menu
you will hear the report being written to the hard drive
instead of to the printer. All print requests will be
appended to the same report file until you exit the Main
Menu with the ESCape key. Report files will contain a
"Stack" of output forms. You will then be presented with a
new menu that will give you the following options:

View Report, Print Report, Erase Report , Save Report

Select "VIEW Report" to view the report on your video
monitor. The report will appear just as it would on paper.
Press the right arrow to see the right side of the page.
Return to the left side of the report with the left arrow.
Press the F1 key to see the allowable keys that you may use
to scroll through the file. Escape will end the viewing and
return you to the menu above.

Select "PRINT Report" to print the report at the end of your
session. This is handy if you want to print a lot of
counting forms for different stores and don't want to wait
around to push the keys for each one. You may press the
ape key to terminate the printing.



Page - 41




"The Retailer"
Select "ERASE Report" to remove the print report from the
disk.
Select "Save Report" to keep the report intact for future
reference.
Or, pressing the ESCape key will exit the program. The
report file will remain on the disk if you do not select
ERASE Report before you exit the program. You might want to
use your favorite file browsing program to view the reports.

Reports that are left on the disk may only be accessed from
DOS with standard commands like:TYPE, PRINT, DELETE etc.
Refer to your DOS manual if your not familiar with these
commands. If you leave reports on the disk, each time your
use the RET command a new report file will be added to the
disk with a different id letter on the end. RET will make up
to 27 unique report names. These reports will consume disk
space rapidly. Again, make sure that you have plenty of
space on you drive before redirecting long reports.

SEGMENT VENDORS
This version of "The Retailer" allows you to create separate
databases for different vendors, categories of products or
any other criteria you may need.

How this works is as follows:

When you type: RETAILER, the MDF is created in the default
subdirectory called INVNTORY. All sales, purchase orders and
other files are stored in this directory.

If you were to type: RETAILER ALLIED (or any valid
directory name) then the default directory is not used and a
new directory named ALLIED is created. All transactions will
now be made in this directory. All inventory data that
exists in the INVNTORY directory will be hidden from the
inventory data in the ALLIED directory.

You may use as many different subdirectories as your machine
will allow. This will allow you to track as many different
inventory items as your hard drive can hold.

Each directory you create will have its own history file
subdirectory (if used); and, backup/restore subdirectory (if
you selected the same drive letter when you backup you
inventory data).










Page - 42




"The Retailer"
A Sample directory tree could look like this:

C:\RETAILER\---+---INVNTORY\-+-HISTORY\
| |
| +-INVECOPY\
|
|
|
+-----ALLIED\-+-HISTORY\
: |
: +-INVECOPY\
:


Printer Redirection is used the same way as the RETAILER
command. Type:

RET ALLIED

to redirect printer output from the ALLIED directory.

NOTE: "The Retailer's" BACKUP/RESTORE commands
backup/restore to the current inventory subdirectory. Each
inventory directory that you create must be backed up
individually. Mark you backup disks with the directory
name you created to avoid confusion.

PRICE TAGS
Another handy feature that you have is the ability to print
your price tags on your printer from your purchase orders.
This has many advantages. Your printer prints all the tags
for the order with all the data you need to identify the
product with it arrives. It also makes taking an inventory
easier because the control number is printed on the tags.
Print out a counting form in control number sequence, and
you have an easy reference to the item.

The Price tags are printed on a standard label that is
available from many mail order computer form vendors: They
are described as: Pressure Sensitive Labels 1" x 15/16" 12
Across a page

One Vendor is: Lyben Computer Systems (313) 649-4500
1150 Maplelawn
Troy, MI 48084
Their Stock number is: LCS#0454
100,000 labels @ $135.00 (as of 1991)

This is a standard size label and may be found elsewhere in
lower quantities.
You must have a wide carriage printer to us these forms.
They will not fit in an 80 column printer.



Page - 43




"The Retailer"
Another Vendor: NEBS Computer Forms Division (800) 225-9550
500 Main Street
Groton, MA 01471

Continuous Pricing Labels
Product 9800-CNC White 13"Carrier Width
12,000 labels @ 36.95

The software will use one line of labels for each item as
follows:
There are twelve labels per row. Descriptive information is
printed on the first three labels. This will help to
identify the product when received. The next one to nine
label are printed as price tags. The actual quantity
printed will equal the quantity in the Purchase Order.

There are two option for printing price tags. You can print
them either in Control Number sequence or by the Stock
Number sequence. The price tag will have five lines printed
on each tag as described below.

Line 1: The Vendor Name as listed in the MDF (Master Data
File)
Line 2: The Stock Number from the MDF
Line 3: A Date code from your computer's system date.
Example: 911225 can be read as 1991 Dec 25
Line 4: Your control number from the MDF
Line 5: The Retail price that you assigned in the MDF

There is an option included which prints an alignment form
to position the labels on your printer.

ADDITIONAL LOCATIONS
This program will monitor inventory in one to five stores
only. Just ignore the extra locations if you have fewer than
five locations.

Registered users who wish to have more than five stores in
their system may upgrade to a larger version. Please call
or write for a quote and indicate the number of stores you
wish to monitor.














Page - 44




"The Retailer"
DISCLAIMER OF WARRANTY

THIS SOFTWARE AND MANUAL ARE SOLD "AS IS" AND WITHOUT
WARRANTIES AS TO PERFORMANCE OF MERCHANTABILITY OR ANY OTHER
WARRANTIES WHETHER EXPRESSED OR IMPLIED. BECAUSE OF THE
VARIOUS HARDWARE AND SOFTWARE ENVIRONMENTS INTO WHICH THIS
PROGRAM MAY BE PUT, NO WARRANTY OF FITNESS FOR A PARTICULAR
PURPOSE IS OFFERED.

GOOD DATA PROCESSING PROCEDURE DICTATES THAT ANY PROGRAM BE
THOROUGHLY TESTED WITH NON-CRITICAL DATA BEFORE RELYING ON
IT. THE USER MUST ASSUME THE ENTIRE RISK OF USING THE
PROGRAM. ANY LIABILITY OF THE SELLER WILL BE LIMITED
EXCLUSIVELY TO PRODUCT REPLACEMENT OR REFUND OF PURCHASE
PRICE.


Revision List

Version: 2.25
First Shareware release 9/28/90
Five Store version

Version: 2.35
Added installation program to allow user to specify Drive
and Directory where programs and data reside.

Repaired program that changes the min/max stock levels.
Previous version always displays a notice that there is not
enough data for the algorithm to produce meaningful results.
This message normally appears when the small set of sample
test data is used during the tutorial.

Version: 2.45 10/14/90
Changed Backup and Restore programs to backup/restore to any
valid drive.

Version: 2.55 1/15/91
Added F7 function to sales transactions procession. Bypasses
items that are not stocked in all locations during
sequential inventory sales posting.

Version: 3.05 1/28/91
Combined Advanced features with standard version to conform
to ASP specifications. Adjusted printer checking routine.

Version: 3.25 07/20/91 Squashed an ugly bug.

Version: 4.05
November 1991
Reason for update:
Major change in exe code size: 3 - 360K floppies to ONE!
Incorporated run time library linkage to reduce the redundant
code in the multiple exe modules. Also, minor changes in
printed reports.


Page - 45




"The Retailer"
PACKING LIST

Program listing for "The Retailer".
Programs compiled with Microsoft C Version 6.00A
Runtime Library Linkage with .RTLink

These programs will be in the C:\RETAILER drive:\directory
if you used the default names during installation.

Program Name Description
============ ===========
BU EXE - Backs up inventory data files
COMPANY EXE - Changes company information
DATAFILE EXE - Maintains master inventory data
EOPCLEAR EXE - Clears end of period sales figures
INSTALL EXE - Installs programs to hard drive (stays on
floppy)
MINMAX EXE - Changes min/max reorder points
POSTPO EXE - Posts purchase orders
POSTSALE EXE - Posts sales data
POSTXX EXE - Posts exceptions in purchase orders
PRNTALL EXE - Prints inventory data
PRNTHIST EXE - Prints hard copy of unit sales history
PRPURCH EXE - Prints purchase orders
PRSTORE EXE - Prints inventory form
PURCFILE EXE - Adjusts purchase orders
PURCHASE EXE - Makes purchase orders
REPAIR EXE - Repairs master index file
RET EXE - Redirect all printer output to a disk file.
RETAIL EXE - Displays welcome screen
RETAILER EXE - Master menu user interface
RS EXE - Restores inventory data from backup
SALESFIL EXE - Sales transaction processor
SEEDFILE EXE - Report browser
SHOWFILE EXE - Displays p.o. file names
SHOWONE EXE - Performs video graphics of sales
SORTABCZ EXE - Sorts sales data
TAGS EXE - Prints price tags.
TITLES EXE - Inputs users store names
XTRKSALE EXE - Transfers sales data

Version 4.05 additions
RETLIB RTL - Runtime library small library module
TSETLIB RTL - Runtime library various program tools
RTLINKST COM - Runtime library linker by .RTLink
a product of Pocket Soft, Inc.

PASSWORD EXE - For registered users to register

NOTE: The programs listed will not execute properly outside
of the user interface program "RETAILER". This is just to
let you know what files to expect on your drive after
installation.

Page - 46




"The Retailer"
Support files in C:\RETAILER
SETUP BAT - Used to initialize RETAILER.INI file for BBS
BBS DOC - How to start from a zip file
COMPANY CRT - Company information screen
COMPANY HLP - Company information help file
COMPANY NFO - Company information file
DATAFILE CRT - Master data file screen
DATAFILE HLP - Help file for master data entry
HISTORY - Created - Directory for sales history data
INVNTORY- Created - Directory for inventory data
MANUAL DOC - This Manual
POSCREEN CRT - Purchase order screen
PURCFILE HLP - Help file for purchase orders
READ ME - Introduction
RETAIL BIN - Title screen
RETAILER INI - Initialization file
SALESCRN CRT - Sales transaction screen
SALESFIL HLP - Help file for sales entry
TITLES NFO - Created - Your store names

Directory of C:\RETAILER\INVNTORY

DATAFILE DAT - Master data file
DATAFILE NDX - Control number index
DATAFILE STX - Stock number index
INVECOPY- Directory for backup files [if same drive
selected]
P????#? DAT - Typical purchase order file
P????#? NDX - Index for matching purchase order
SLTRX#? DAT - Typical sales transaction file
SLTRX#? NDX - Index for matching sales trx file

Directory of C:\RETAILER\HISTORY
various DAT, NDX, and STX files for each location



















Page - 47




"The Retailer"
INDEX
----- A -----
ACCESSING DATA BY CONTROL NUMBER 35


----- C -----
COMPANY INFORMATION SCREEN 36, 47
CONTROL NUMBER 7, 15, 20-21, 24-25, 30-31, 33, 35, 40,
43-44, 47
CREATE MANUAL PURCHASE ORDER 21


----- D -----
DATA FIELD DESCRIPTIONS 25
DATE 10, 19, 23, 26, 28, 44
DELETE AN ITEM IN A PURCHASE ORDER 14
DELETE entire purchase order 32
DIS = Discontinued Item 27
DOS SHELL 19, 22, 33
DUPLICATING PURCHASE ORDER 21


----- E -----
EDITING A PURCHASE ORDER 14
ENTER SALES DATA 7, 16
ENTERING SALES FROM A PHYSICAL INVENTORY 34
ENTERING SALES FROM SALES RECEIPTS OR SALES JOURNALS 35
ENTERING YOUR INITIAL INVENTORY 20
EQUIPMENT 7, 10
ERASE Report 41-42
ESC 23, 25, 30-31, 33-34, 41-42
EXTRACT sales figures 39


----- F -----
F1 = GO 23, 30, 34
F10 = NEXT RCD 24, 31
F2 = HELP 23, 31, 34
F3 = DITTO 23, 31
F4 = FIND STK# 24
F4 = SEARCH BY STOCK NUMBER 31
F5 = PREV STK# 24
F6 = NEXT STK# 24
F7 = elete Record or hange "Control Number" 24
F7 = DELETE RCD 31
F8 = TOGGLE 24
F9 = PREV RCD 24, 31
FLOW CHARTS 38


----- G -----
GENERATE SUGGESTED PURCHASE ORDER 17
GETTING STARTED 20
GRAPH sales figures 40

Page - 48




"The Retailer"


----- I -----
INSTALLATION 10-13, 45-46


----- L -----
LastOrdr Date 28
LIST OPEN PURCHASE ORDERS 15
LOWEST ALLOWABLE STOCK LEVELS 36-37



----- M -----
MASTER DATA FILE 15-19, 25, 30-33, 35, 39-40, 44, 47
MAX = Maximum order 27
Maximum Stock Level 26, 36
Minimum Stock Level 36
MOVING THE CURSOR 25


----- O -----
OPEN PURCHASE ORDERS 15, 17
ORDER CODE 23, 27
ORDER QUANTITY 14, 30, 33
Orders Placed 21, 28
OUT = Out of Stock 27
OVERAGES 16


----- P -----
Period Sales 29, 46
POST SALES 17
POST SALES TRANSACTIONS TO MASTER DATA FILE 17
POSTING A PURCHASE ORDER 15, 30
PRICE TAGS 38, 43-44, 46
PRINT Report 11, 38, 41-42
PRINT SALES EDIT LIST 17
PRINT Sales History 40
PRINTER REDIRECTION 12, 38, 41, 43
PRINTING A PURCHASE ORDER 14
PROGRAM START-UP 13
PURCHASE ORDER 6-7, 13-17, 20-22, 25-28, 30-33, 36,
38, 42-44, 46-47
PURCHASE ORDER STATUS CODE 32


----- Q -----
Quanty OnOrdr 28


----- R -----
ReOrdr Point 28
REPAIR 19, 45-46

Page - 49




"The Retailer"
RUNNING "The Retailer" with normal printing 11
RUNNING "The Retailer" with printer redirection 12


----- S -----
SALES HISTORY 10, 18-19, 38-40, 46-47
Save Report 41
SEGMENT VENDORS 38, 42
SHORTAGES 16, 32
Smoothing Constant 36-37
Status Code 17, 27, 30, 32, 36-37
Status Code Sorting Criteria 36-37
STD = Standard 27
STOCK LEVEL 8, 15, 18-21, 26-28, 36-39, 45
STOCK NUMBER 7, 14, 21, 23-24, 26, 30-35, 41, 43-44, 47
Stock OnHand 28
SUGGESTED PURCHASE ORDER 13-14, 17, 21, 28, 30


----- U -----
UPDATE 6, 8, 20, 23, 26, 37, 40
Use Status Code in Purchase Orders 36



----- V -----
VENDOR 7-8, 14-16, 20, 23, 25-27, 30, 33, 38, 42-44
VIEW Report 41


----- Y -----
Y-T-D Sold 29























Page - 50




"The Retailer"
INVOICE


REMIT TO:
RetailWare
2107 West Britton Road
Oklahoma City, OK 73120-1577
(405)749-1763 Voice
(405)751-5629 Fax


FROM:

___________________________________


___________________________________


___________________________________


___________________________________


Qty Unit Price Total

___ "The Retailer" $49 _______

___ Upgrade (Registered Users) $18 _______

Oklahoma residents add sales tax: _______

Total _______


Enclose Check or provide credit card information below.

__________________________________ _________ ________
Credit Card Number Expires MC/VISA


I use:
(check one)
[ ] 5 1/4"
[ ] 3 1/2"

Upon receipt of this paid invoice, a printed manual
and current disk set will be sent.





Page - 51


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