Category : Databases and related files
Archive   : OPTIMA.ZIP
Filename : BROWSE.OPT

 
Output of file : BROWSE.OPT contained in archive : OPTIMA.ZIP

Copyright (c) Azimuth Group, Ltd. 1991

This section of the manual walks you through OPTIMA. You should read it
at least once, before you start work.

OPTIMA is menu driven. Essentially the following is a collection of
annotated menus. Two other sections -- PLANNING and MANAGING -- provide
additional details. For additional discussion of terms, displays and the
results of various choices, consult the GLOSSARY.

OPTIMA is not copy-protected. Instead, it is customized for each
licensed user. User's Copy may be a number, or a site identification.
The licensed user's name appears on all reports. This information is
shown in the opening banner.

You start with seven choices. If you do not have both a calendar and a
resource list you must select 7, Set-up / Utility Operations, and enter
the required data. Then you may proceed with project data entry.
________________________________________

MENU: Main

1. Start a new project.

2. Work with Project Files.

3. Work with Library Files.

4. Process work schedules.

5. Perform project analyses -- Produce reports.

6. Produce multi-project summaries.

7. Perform Set-up / Utility operations.
________________________________________


1. Start a new project.

First you enter brief data about the overall project. Then you start
filling in activity data on an on-screen form. Context-sensitive help is
available. You may enter as many as 200 activities.

2. Work with Project Files.

A list of existing projects -- as many as 20 -- is displayed. You select
one by number. Details are displayed for the one selected. If you con-
firm your choice, that project is loaded so that you may make changes to
it. You may also copy or delete files. See MENU: Review or Modify.

3. Work with Library Files.

A list of library files -- as many as 20 -- is displayed. You select
one. Details are displayed for the one selected. If you confirm your
choice, that project is loaded so that you may make changes to it. You
may also copy or delete files. See MENU: Review or Modify.

4. Process work schedules.

Display a list of existing projects, select a project and confirm. Enter
the project start date. From that date OPTIMA calculates the start and
finish date for each activity -- The Work Schedule. You must re-calcu-
late this schedule whenever you change any activity duration, or resource
usage. See Process Work Schedules.

5. Perform project analyses -- Produce reports.

Display, select and confirm as above. Then you may analyze the project
and produce reports. See MENU: Project Analyses -- Reports.

6. Produce multi-project summaries.

Provides an overview of work in progress. See MENU: Produce
multi-project summaries.

7. Perform Set-up / Utility operations.

Primarily used to build and maintain your calendar and resource list.

F-10 Help.
________________________________________

MENU: Review or Modify Data.

1. Change Project Data.

2. Modify Activities.

3. List activities.

4. Delete, Add, Implant, Insert, Append, or Raise Priority.

5. Show activity dependencies.
________________________________________


1. Change Project Data.

This leads to Project Data -- Overhead Costs. This is used to name
the project and the project manager. It is also used to enter three
kinds of overhead costs for the entire project. Finally, this is
where you enter actual project overhead costs as they are incurred.

2. Modify Activities.


This is a data entry form which accepts all of the data associated with
an activity. OPTIMA assigns the activity numbers. You must give the
activity a name. The start point defaults to 1. The completion point
defaults to 2. All other fields are optional. Scheduled Start and
Scheduled Finish are provided by OPTIMA when the work schedule is cal-
culated.

When you enter activity data you can access any field except the activity
number, and Scheduled Start and Scheduled Finish.

If you wish to leave an entry unchanged, and go to the next entry field,
simply press RET(urn) from the first position in this or any other field.
You may back up, one field at a time, by using the TAB key. Press HOME
to go directly to the activity number field. The function keys, F1, F2,
and F3, go directly to the selected fields.

Resource (name) and Cost are determined from the resource code and
quantity, which you enter. Resource cost is calculated and displayed
when you change values for work-days or resources.

You are allowed five lines, approximately 325 characters, for narrative
data. OPTIMA in cludes a mini word processor to edit this text. NOTE
WELL -- Narrative changes are saved to disk when you press F1 after
typing them. You must still SAVE your project to disk, as a reminder of
the date and time of these changes, and to save other changes made to any
activity. OPTIMA reminds you to do this at the proper times.

Scheduled Start, and Scheduled Finish are determined using a separate
routine to calculate the work schedule. These fields are blank until the
schedule has been calculated. You may access three date fields, using
F2.

When entering these dates, you may wish to determine the relationship
between dates and work-days. To do this immediately, press F5 from any
date field.

OPTIMA allows three types of activity overhead costs, in additon to res-
ource costs. Res ource costs are calculated from resource codes, res-
ource quantities, and activity duration. You enter all accrued costs as
reported costs. You enter overhead and reported costs after pressing the
F3 key. When entering cost data, enter numbers only, OPTIMA handles the
formatting.

Fixed overhead costs are entered directly, since they do not vary with
the length of the activity.

Both work-day and constant, or all-day, overhead costs vary with the
length of the activity. Work-day cost is calculated from the daily rate,
which you enter, and the activity duration in work-days, which you
entered previously. Constant cost is also entered as a daily rate.
Until you calculate the Project Work Schedule, it is multiplied by the
activity duration. This is only an estimate, however, because OPTIMA
cannot know how many non-working days may occur during the activity until
the work schedule has been calculated. That is why the total activity
cost, including resource costs, is shown as Estimated Cost.

You may enter reported costs as they are incurred whether or not the
activity has been finished. Reported costs include all costs attri-
butable to an activity, overhead and resource. This entry is not cum-
mulative, so you must enter the current total each time. If you wish,
the narrative may be used to record the breakdown.

You may save your project data to disk while you are modifying data, and
then continue modifying. This helps protect against data loss if you
should have a power failure.

The F6 key allows you to switch from the full-screen activity data entry
form to the editing mode. In this mode, you will see as many as twenty
activities displayed on-screen at a time. You may move to any activity
and edit the data shown.

When you have no more changes to make to an activity, move back to the
Act. Num. field. You may select another activity, or press ESC to go
back to MENU: Review or Modify Data.

________________________________________

MENU: List Activities.

1. In numerical order.

2. In alphabetical order.

3. Containing a selected 'word'.

4. Using a selected resource (Code No.).

5. By selected Work-Group.

6. Activities with their work-group assignments.
________________________________________

This provides six ways of editing the activities which make up your
project.


1. In numerical order.

Lists activities in order of activity number -- priority -- with start
and complete points.

2. In alphabetical order.

Lists activities by name, with start and complete points. This is
useful for finding an activity when you do not remember its number.
You may also use it to compare similar activities.

3. Containing a selected 'word'.

You may use this to help determine that your list is complete. For
example, if you type, 'cont', you will see a listing of all activities
containing 'CONTRACT', 'CONTRACTOR', 'CONTRACTING'...etc. If your
project requires contract services, you can locate the relevant
activities with this choice.

4. Using a selected resource (Code No.).

You select a resource by entering its code, and get a list of all
activities which require it.

5. By selected Work-Group.

Here you type in a work group name. The result is a list of all
activities in that group. Work Group entries are case-sensitive.

6. Activities with their work-group assignments.

This selection lists only those activities which are assigned to a work
group.
________________________________________

MENU: Delete, Add, Implant, Insert, Append, or Raise Priority.

1. Delete an existing activity.

2. Add a new activity between two points.

3. Implant a new activity at a selected point.

4. Insert a new activity just ahead of an existing one.

5. Append a new activity to the end of an existing one.

6. Raise the priority of an existing activity.
________________________________________


This choice leads to some of OPTIMA's most powerful tools. You may use
them during project planning, if after initial data entry, you find that
you can merge several original activities or have overlooked some
critical activities.

There are two subtle differences between the procedure for reviewing and
modifying existing activities, and that for using ADD, IMPLANT, INSERT
and APPEND, to enter new activities. OPTIMA assigns the next available
activity number. You cannot access this data field. Also, OPTIMA
assigns the correct start and complete points when you IMPLANT, INSERT or
APPEND an activity.

You will definitely require them if something un-foreseen occurs during
the life of a project, and you must make a major revision to its
structure.

1. Delete an existing activity.

This choice removes an entire activity. The activity numbers of higher
numbered activities decrease by one.

2. Add a new activity between two points.

Another activity is added to the project. It has the next available
activity number. The logical relationship of existing activities is
unchanged.


3. Implant a new activity at a selected point.

4. Insert a new activity just ahead of an existing one.

5. Append a new activity to the end of an existing one.

Another activity is added to the project. It has the next available
activity number. In each of these instances, the logical relationship
among existing activities is changed. OPTIMA handles the details.

6. Raise the priority of an existing activity.

With this choice, you may move an activity by giving it a lower number.
The numbers of the activities between its old and new positions in the
list increase by one.

F10 Help with 1. - 5. above.

This provides an on-screen, before and after example of each of these
five choices.
________________________________________

MENU: Show activity dependencies.

1. Show activities starting at a point.

2. Show activities ending at a point and their dependencies.

3. Show an activity and its dependencies.

4. List activities by start point.

5. List activities without successors.

6. List activities without predecesors.
________________________________________

The six choices here are companions to the printed PERT-Type diagram.
The first three allow you to examine the logical relationships among
activities within the constraints of the on-screen display -- something
which cannot be done effectively with graphics. The second set of
three permits editing to correct minor logical errors.

1. Show activities starting at a point.

Select a numbered point, you see all of the activities which start at
that point, in numerical order, with the point at which each completes.
You may use this to trace any path through your project.

2. Show activities ending at a point and their dependencies.

Sometimes you need to concentrate on the dependencies at a given point.

3. Show an activity and its dependencies.

Last, you may need to examine the dependent relationships of a
particular activity.

4. List activities by start point.

You may use this choice to make a quick visual check of the logical
relationship among the activities. You may edit the data shown for any
activity. The details of this editing feature are discussed in detail
later.

5. List activities without successors.

This will show you any activities which break the logic of your work
because they lead to no other activities, and do not terminate at the
highest completion point.

6. List activities without predecesors.

Here you will see activities which are orphans. They do not start at
point 1, and yet they do not depend on previous activities. Another
logical error.

Unless you have made a serious error in your plan, or some start or
completion points have been entered incorrectly, OPTIMA will report
that no matching activities have been found when you select either 5.
or 6.

4. Process work schedules.

Display a list of existing projects, select a project and confirm.
See the message which reminds you of what you are about to do, and quit
if you wish.

You enter the date as MM DD YY. For example, 3 4 91. It will be
converted to Monday March 4, 1991 for your confirmation. Press Y to
confirm correct start date, and start the calculation. OPTIMA will
change a non-working day for your start date.

The display will show which activity is being calculated. When the
calculation is completed, this display shows a summary of the work
schedule:

The start date is: Monday March 4, 1991
The finish date is: Tuesday March 5, 1991
It will take 2 days to perform.


5. Perform project analyses -- Produce reports.
________________________________________

MENU: Project Analyses and Reports

1. Activity Analyses.

2. Schedule Analyses.

3. Resource Analyses.

4. Status Analyses.

5. Review or Modify Data.

________________________________________

These show you the information available from the data which have been
entered and processed. The first four choices lead to sub-menus. Each
of these is discussed below. OPTIMA's reports are grouped under these
four categories. The fifth choice provides direct access to MENU:
Review or Modify Data.

Choices 2, 3, and 4 are only accessible after the work schedule has been
calculated.

Most reports can be printed to your printer or to a DISKFILE. Printing
reports to disk files is discussed in the GLOSSARY. Many of them can
also be displayed on your terminal. Those which cannot, are clearly
identified as print only.

When you elect to display, you see one screen of the report at a time.
You may move back and forth within the report, using the keys specified
on the instruction line at screen bottom.

The first four options allow you to move up and down in the displayed
report. ESC gets you back to where you came from: A menu. You may
display any activity by typing its activity number. If this is only one
or two digits, you must press RET(urn). Once you have an activity
displayed, you may quickly review resource availablity during the time
frame of the activity, and its current cost and schedule status. More
about both of these options, later.
________________________________________

MENU: Activity Analyses.

1. Activity number -- Priority -- listing.

2. Alphabetical listing.

3. Display all data for an activity.

4. Activity Narrative Report.

5. Activity data on labels -- Print only.

6. Activity Status Report Form -- Print only.

7. PERT-type diagram -- Print only.
________________________________________

1. Activity number -- Priority -- listing.

In OPTIMA, each activity is assigned a number when it is entered. These
numbers are a convenient reference. When and if two or more activities
are scheduled concurrently, and require some of a common resource, the
lower numbered activity gets its resource allocation first. This report
lists your project's activities in priority order. Both this and the
alphabetical listing include current status information.

2. Alphabetical listing.

This is provided because people remember, and look for things, by name.
You may use this listing to review your project for completeness, or to
determine the number of an activity which you wish to modify.

3. Display all data for an activity.

This provides a quick way to review all of the data which have been
entered for an activity.

4. Activity Narrative Report.

This will print a formal report, with a cover sheet and numbered pages,
of all activities which have a narrative entry, with that narrative. It
will also display the current narrative for any selected activity.


5. Activity data on labels -- Print only.

These are a powerful aid to project planning. The dependent relationship
among activities -- to say nothing of the completeness of the list of
activities -- is not always obvious. These labels are smaller than the
Pocket Planner cards and do not carry as much data, but they may be
mounted on magnets or 3 by 5 cards, and moved around on a smaller table
or board to test various logical arrangements. Also, this report will
print a label for each activity which has been entered, whether or not it
is on an OPTIMA Pocket Planner card.

6. Activity Status Report Form -- Print only.

One activity is presented per page. All data for the activity are shown.
All activities which can start when it is finished are listed. There is
space for entering updated information. The report serves two purposes.
One is to collect needed data before starting work. The second is for
tracking the progress of your project -- getting feed-back on the status
of on-going activities, and reporting finished activities. You may
choose to print this report for a selected activity, all working
activities, or all activities.

7. PERT-type diagram -- Print only.

This provides a complete picture of the logical flow of your project. It
is produced on any printer which can print 130 columns. You may print a
block of thirty points, or the entire report.
________________________________________

MENU: Schedule Analyses

1. Work Schedule.

2. Activities which are late as of today.

3. Activities with delayed starts.

4. Activities with changed finish dates.

5. Activities which have critical finish dates.

6. Activities which have finished.

7. Gantt-type chart -- Print only.
________________________________________

1. Work Schedule.

This shows the start and finish date of each activity, and its current
status.

2. Activities which are late as of today.

Lists all activities which should have finished, but have not been re-
ported finished. A powerful exception report.

3. Activities with delayed starts.

You may delay the start of an activity for various reasons. Contention
for resources may also cause an activity to be delayed. This exception
report lists them.

4. Activities with changed finish dates.

During the life of a project, some activities may finish ahead of sched-
ule. Others may take longer than planned. This lists them, and all
other activities affected by these changes.

5. Activities which have critical finish dates.

You may have some activities with 'must-finish-by' dates. You enter
these dates. Whenever changes occur, and you calculate a new Work
Schedule, this report shows which are still on schedule, and which will
be late if you take no corrective action. The problem may be months
away, but you will know about the problem immediately.

6. Activities which have finished.

Provides confirmation of what has been done, including the reported --
actual -- cost of each activity in dollars and cents.

7. Gantt-type chart -- Print only.

This shows the entire project in three-month blocks. Each activity is
shown in its logical relationship. Work days, holidays, delays, critical
path, slack, and whether or not an activity has finished are all shown.
You may print this report for a selected quarter-year, or for the entire
project.
________________________________________

MENU: Resource Analyses.

1. Work schedule, with resources used, and costs.

2. Work schedule, with resources used, no costs.

3. Resource assignments, and daily quantity.

4. Resources required between two dates.

5. Current resource list.

6. Resources un-allocated between two dates -- Print only.

7. Resources used and earned value, by day -- Print only.
________________________________________

1. Work schedule, with resources used, and costs.

2. Work schedule, with resources used, no costs.

These show when each activity is scheduled to start and finish, and who
is doing the work. Two versions are provided, because you may not wish
to distribute cost data too widely.

3. Resource assignments, and daily quantity.

You select a given resource, the report lists all activities using that
resource, and the start and finish dates of each. The report shows how
much of each day that resource is expected to work on each activity.
Each person working on the project may be given a copy as an indivdual
schedule.

4. Resources required between two dates.

This tells you, day-by-day, the manning level of your project. It is
presented in two-week blocks.

5. Current resource list.

This is provided for quick reference while you are analyzing your
project.

6. Resources un-allocated between two dates -- Print only.

With this you can look for resources which may be available to help you
get your work back on schedule. It also shows who is not billable, when
you are seeking new work.

7. Resources used and earned value, by day -- Print only.

This shows the history / projection of the project work load. It also
shows daily, weekly and cummulative total resource costs. Further, it
summarizes the cost of each resource for the entire project.


A very powerful feature in Reports and Analyses allows you to examine
resource availability in the working period of any activity in a project.
With this ability, you can see what resources may be available to help
keep a problem activity on schedule. You may also use it to determine if
you can delay the start of an activity which has possible slack. If the
required resources are available between the scheduled finish and late
finish dates, this may be possible. The results may not be what you
expect, however. You must have calculated a project schedule before this
option can be used.

Entering a delayed start for an activity is one of several operations
which requires that the work schedule be recalculated. Other changes,
either to this project or to another one using the same resources, may
change the dates of some higher priority activity, which will take the
resources out of the pool first. This is why the term 'possible slack'
is used in OPTIMA. Therefore, if you decide to delay the start of any
activity which has possible slack, be sure to examine the resulting work
schedule very carefully. Also, be sure that no activity's scheduled
finish date has exceeded a specified critical finish date.

Pressing ESC(ape) will return you to the full-screen display for the
activity from which you started.

If you wish to see the cost and schedule status of this activity, press
'S'. You will see a display which is discussed in the next section.

Pressing RET(urn) from the full-screen display will return you to the
report which you were reviewing when you selected a full-screen display.
________________________________________

MENU: Status Analyses.

1. Project Overhead.

2. Selected Activity.

3. Project Summary.

4. Set Planned Values for Status Reporting.
________________________________________

Status analyses compares current costs and schedule with planned --
baseline -- costs and schedule. This is done for project overhead costs
and overall schedule, then for all costs and the schedule for individual
activities, and finally summary cost data for the entire project.

You decide when you are satisfied with your project's cost and schedule.
Then you set the baseline values with choice 4.

1. Project Overhead.

Current fixed cost differs from planned fixed cost only when you have
entered a new value. Current cost data for daily costs change when
either new values have been entered, or the schedule has been re-calcu-
lated because activity durations have changed.

Variance is the difference between a planned cost and a current cost.
Minus values represent over-runs, both for variance and percent variance.

You enter reported costs as they are incurred. Reported costs for the
project include all overhead costs. Reported costs are compared with
total current costs. The balance not yet reported, and percentage
remaining are both shown.

2. Selected Activity.

The status display for an activity is slightly different from the pre-
vious display for project overhead. In addition to the three types of
overhead costs, resource costs are included. The current status of the
activity is shown, and more schedule detail is shown.

Current resource costs change whenever the resource requirements for an
activity change, and when an activity's duration changes.

Schedule data for an activity includes more than just scheduled start and
scheduled finish. When the activity could start earlier than scheduled,
perhaps if some needed resource were available, an early start date will
be shown with an 'E' next to it. When there is possible slack, an 'S'
and a late finish date will be shown. Both the 'E' and the 'S' may be
shown, because both conditions may exist at the same time, and current
status can only show a single condition.

3. Project Summary.

This totals and compares all costs for the project -- project overhead
and all costs for all activities. No schedule information is provided.

4. Set Planned Values for Status Reporting.

You set these only when you are certain that your entire plan is
acceptable. REMEMBER THAT THIS PROCESS IS IRREVERSABLE. These will
become the baseline values against which project cost and schedule
performance will be evaluated.


6. Produce multi-project summaries.
________________________________________

MENU: Produce multi-project summaries

1. Schedule of working projects.

All projects scheduled with resource allocation, in order of
precedence showing start and finish dates.

2. Projects with activities due tomorrow.

Everything which had best be properly complete by the close
of business tomorrow.

3. Projects with changed finish dates.

Identifies potential problems, some of which may be well in
the future.

4. Work-in-progress by project.

What are we supposed to be doing around here today?

5. Completed projects.

What work should have been closed out?

________________________________________


7. Perform Set-up / Utility operations.
________________________________________

MENU: Perform Set-up / Utility operations.

Set-up --

1. Re-Set date and time.

2. Calendar maintenance.

3. Resource list maintenance.

Utility --

4. Resources unallocated between two dates. (Print only)

5. Determine work-day - elapsed-day relations (Display)

6. Print short documentation.
________________________________________

1. Re-Set date and time.

Use this only if your computer's internal calendar is wrong.

2. Calendar maintenance.
________________________________________

MENU: Calendar Maintenance.

1. Create a new calendar.

2. Change the scheduled days off.

3. Change or add holidays.

4. Shift your calendar span by one year.

5. There are no un-saved changes / Save your changes.

6. Show the current calendar.
________________________________________

You must create a calendar before you can use OPTIMA. You will be led
through the process automatically. You can do nothing until you have
created a CALENDAR and then a RESOURCE LIST.

Select two days as standard days off.

When you have selected the second day off, you will go directly to the
holiday entry screen.

After you have entered the holiday names, you will enter dates for each
holiday, one year at a time. Remember that you press RET(urn) only when
the month or day is a single digit.

When you have entered dates for all three years, ESC to MENU: Calendar
Maintenance, and press 6 to see the results.

Remember that you must have RESTORED all projects which use this calendar
before making any changes to it.

You may advance your calendar by one year, once all projects which
started in the previous year have finished. Once you finish a project,
be sure that all pertinent reports have been printed to disk files, then
restore the resources. You enter the dates for the third year and save
the updated calendar.
________________________________________

MENU: Resource List Maintenance.

1. Create a new resource list.

2. Add a resource to the list.

3. Remove a resource from the list.

4. Change the name of a resource.

5. Change the quantity of a resource.

6. Change the rate of a resource.

7. Show the current resource list.
________________________________________

After you have created your calendar, you will be led through creation of
your resource list. When the files are all written to disk, you will see
MENU: Resource List Maintenance. Press RET(urn) to go to MENU: Set-up
/ Utility Operations. Then press RET(urn) again for MENU: Main. Now
you will be able to enter data for your first project.

You cannot change resource quantities while one or more work schedules
are calculated with resources. If you try, you will a brief reminder
message.

You may use -- 5. Change the quantity of a resource in a given time
period when a resource will be unavailable because of vacation or some
other temporary assignment. A better way to do this is with a GENERAL
ADMINISTRATIVE PROJECT.

Once you have seen what OPTIMA can do study PLANNING. Without mastering
that material, you may get bogged down and become lost. You will lose
the great value of your investment in OPTIMA, and the power it gives you
over your work.

When you have prepared the data for your first project, return to this
section to review the steps for entering and processing your data.
This material is discussed on the following pages.

You are now ready to use OPTIMA. You have no calendar, no resource list,
no previous projects entered. Your data are on cards, and the card trick
is done.

When you have entered all activity data for your project, you should
review your plan for completeness and proper dependent relationships
among activities before concerning yourself with the work schedule.

Use some or all of the following reports when you review your project
for completeness and correctness of dependencies.

You cannot access any schedule-related reports, until you have
calculated the work schedule.

Numeric Sort, (printed version).
Alphabetical Sort, (printed version).
Narrative Report, Print Option.
Activity Data on Labels.
Activity Status Report Form.
PERT-Type Diagram.

In addtion to the reports listed above, you may use these computer
displays, also:

Key Word Search (Display).
Activities Using Selected Resource (Display).
Activities in Work Group
All Activities Which are Assigned a Work Group.

When you are satisfied that your plan is complete and accurate, you
calculate your work schedule and review your work schedule and costs.

Schedule:

You will find the following reports useful:

Work Schedule, (printed version).
Delayed Starts, (printed version).
Critical Finish Dates, (printed version).
Gantt-Type Chart.

Costs:

Work Schedule, with Resources and Costs, (printed version).
Resource Assignments With Daily Quantity, (printed version).

When the entire plan, including the schedule and costs, has been
approved, you are ready to start work. See also, MANAGING, to which the
following refers.

Distribute these reports as you deem appropriate:

Work Schedule, (printed version).
Critical Finish Dates, (printed version).
Gantt-Type Chart.
Resource Assignments With Daily Quantity, (printed version).
Resources Used, and Earned Value, by day.


You will find this very useful for a site superintendent, or for the
administrative managers of resources not working for you full-time:

Resources Required Between Two Dates.

Once your project is underway you will require continuous feedback and
update.

Every day you should certainly check your multi-project summaries.

You must establish a firm schedule for updating the status of your work.
Distribute to each activity leader for update, return and discussion if
needed:

Activity Status Report Form.

Use the feed back from these reports to update the status.

Update reported (accrued) costs which are attributable to the entire
project:

Project Data -- Overhead Costs.

Update for each activity in progress:

Duration, if changed -- Re-calculate. Reported finish if activity is
finished.

Modify an Activity.

Enter costs which are attributable to the activity,

Entering Reported Cost.

Enter notes in narrative as needed.

Entering Narrative Data.

Re-calculate work schedule. Do not change the project start date.

Examine for problems and trends:

Changed Finish Dates, (printed version).
Project Overhead Status.
Activity Status.

Look for underused resources which can help

Resource Availability

After you have resolved any problems, and are sure that your project is
on track, or can be got back on track without major revisions, you
distribute new information to all interested parties. You may wish to
print the narrative to DISKFILE for editing before distributing.

Narrative Report, Print Option.
Work Schedule, (printed version).
Activities Which Have Finished, (printed version).
Gantt-Type Chart.
Resource Assignments With Daily Quantity, (printed version).
Resources Required Between Two Dates.
Resources Used, and Earned Value, by day.

When something unforeseen happens you may be forced to do more than
adjust your schedule.

Examine these in light of the new conditions:

PERT-Type Diagram.
Trace From Selected Point.
Activities Completing at a Point.
Activity Dependencies.
Activity Data on Labels.

Go back and review your new plan carefully before you calculate a new
work schedule. Again, do not change the scheduled start date.

This is the end of the instructions for entering and revising project and
activity data.


  3 Responses to “Category : Databases and related files
Archive   : OPTIMA.ZIP
Filename : BROWSE.OPT

  1. Very nice! Thank you for this wonderful archive. I wonder why I found it only now. Long live the BBS file archives!

  2. This is so awesome! 😀 I’d be cool if you could download an entire archive of this at once, though.

  3. But one thing that puzzles me is the “mtswslnkmcjklsdlsbdmMICROSOFT” string. There is an article about it here. It is definitely worth a read: http://www.os2museum.com/wp/mtswslnk/