Dec 282017
 
Tool for Elementary School Nurses. Manage student info (address, shot record, phone numbers, and more) Uploaded by author.
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Tool for Elementary School Nurses. Manage student info (address, shot record, phone numbers, and more) Uploaded by author.
File Name File Size Zip Size Zip Type
GRADS.LST 1990 936 deflated
GRADUATE.DAT 1666 414 deflated
LISTGRAD.LST 1990 872 deflated
NURSE.EXE 269216 115284 deflated
NURSEAID.DOC 31359 9930 deflated
NURSEAID.LIC 3668 1588 deflated
NURSEAID.ORD 3003 1020 deflated
PRINTER.MEM 72 54 deflated
SHOTSMST.DAT 115 59 deflated
STUDENTS.DAT 1634 403 deflated

Download File NURSEAID.ZIP Here

Contents of the NURSEAID.DOC file



******************
* NURSE'S AID *
* Version 1.0 *
* Copyright 1991 *
******************

A Program By
Alec Taylor
9603 Stirling Bridge Drive
Columbia, Maryland 21406
(301)498-8238

1.0 PURPOSE

NURSE'S AID was written to make the job of elementary school nurses a little
easier by reducing the amount of "paper shuffling" and information retrieval
nurses have to endure. Doing this will free more time to focus on student
needs.

NURSE'S AID maintains a students' home and mailing addresses, home phone
number, parent/guardian names and work phone number, emergency contact
information, health history, and immunization record. In order to extract
this information from your computer, NURSE'S AID generates a variety of
mailing labels and lists. Refer to Section 3.4 for more information. The
most useful output created by NURSE'S AID is a printout of students due for
their DPT booster shots in a given semester.

I'd like to take this moment to thank nurse Linda Brown of Peter Muschal
School in Bordentown, New Jersey for her valuable consultation. Thanks!


** NOTE **
IN THIS MANUAL

- Text surrounded by < >'s indicates to press that key on the keyboard.
For example, would mean press the ENTER key.

- Most words surrounded by " " indicate actual text seen while using
NURSE'S AID.

1.1 REGISTRATION

This copy of NURSE'S AID allows you to enter only 15 students. Usually this
will not be enough to contain your school's entire student body. However, it
should be enough to let you learn the capabilities of the program and to help
you decide if you wish to purchase a registered, fully operational version.

If you decide to register, fill out the order form (NURSEAID.ORD) provided and
send it and $80 (check or money order) to:

Alec Taylor
9603 Stirling Bridge Drive
Columbia, Md 21046

On receipt of your order form and fee, you will be a registered NURSE'S AID
user. You may ask, what does registration buy me? A registered version of
NURSE'S AID buys you:

1) The ability to add an unlimited number of students.
2) The Main Menu screen customized with YOUR school's colors.
3) The name of YOUR school on the Main Menu.
4) A printed User's Manual.
5) time savings. All city, state, and zip code data entry areas
will default to those most common for YOUR school. For example,
if most children who attend your school live in Columbia, Md
21046, that data will appear automatically when you need to
enter the information. Think of the typing you will
save!

So don't wait, act today! Fill out the NURSE'S AID Order form and send it,
with your check or money order, now.


1.2 NURSE'S AID VERSION 1.0 LICENSE AGREEMENT

INTRODUCTION:

You are permitted to use NURSE'S AID only on the condition that you agree to
the following license. This license covers the NURSE'S AID software supplied
by Alec Taylor. This license does not apply to any software application
packages or other software programs purchased or obtained from any third
party.

Alec Taylor agrees to grant and you agree to accept, a non-exclusive and non-
transferable license to use the NURSE'S AID software program for use on your
Personal Computer, according to the terms and conditions of this Agreement.

This Agreement authorizes you to use NURSE'S AID on one personal computer.
Each stand-alone computer on which NURSE'S AID will be used requires a

separate license.

Distribution, repackaging, or reselling of NURSE'S AID, to third parties, is
not allowed under this Agreement.

TERM

This Agreement is effective from the date you receive your registered copy
of NURSE'S AID and shall remain in force until terminated. Alec Taylor may
terminate this Agreement if you fail to comply with any of the terms and
conditions of this Agreement. You agree upon such termination to destroy
NURSE'S AID together will all copies, modifications and merged portions in any
form.

COPYING OF NURSE'S AID

You may copy NURSE'S AID, in whole or in part, for your use with your personal
computer, to understand the contents of NURSE'S AID, for back-up purposes, or
for archival purposes, provided, however, that no more than three (3) copies
will be in existence under any license at one time without prior written
consent from Alec Taylor. The original and any copies of NURSE'S AID, in
whole or in part, which are made by you shall be the property of Alec Taylor
and governed by this Agreement. Alec Taylor does not own the media on which
NURSE'S AID is recorded.

You shall not create by de-compilation or otherwise, the source program or any
part of it from the object program or from other information made available
under this Agreement.

LIMITED WARRANTY

THE NURSE'S AID PROGRAM IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE ENTIRE RISK AS TO
THE QUALITY AND PERFORMANCE OF THE LICENSED PROGRAM IS WITH YOU.

Alec Taylor does not warrant that the functions contained in NURSE'S AID will
meet your requirements or that the operation of NURSE'S AID will be
uninterrupted or error free.

However, Alec Taylor warrants the diskette(s) upon which NURSE'S AID is
furnished to be free from defects under normal use for a period of ninety (90)
days from the date of delivery to you.

LIMITATION OF REMEDIES

Alec Taylor's entire liability and your exclusive remedy shall be the
replacement of any diskette not meeting Alec Taylor's "Limited Warranty" that
is returned to Alec Taylor. If Alec Taylor is unable to deliver a replacement
diskette that is free of defects you may terminate this Agreement by returning
NURSE'S AID, and your license fee will be refunded.

In no event will Alec Taylor be liable for any damages, including any lost
profits, or other incidental or consequential damages arising out of the use
or performance of NURSE'S AID even if Alec Taylor or an agent of Alec Taylor
has been advised of the possibility of such damages.

You agree that Alec Taylor's liability for any damages shall not exceed the
amount you paid for the license to use NURSE'S AID, despite the form of the
claim.


2.0 GETTING STARTED/INSTALLATION

The ideal computer on which to run NURSE'S AID is one with a hard drive and
color monitor. However, this configuration is not required. An IBM or
compatible computer with at least 512 KB of memory (RAM) IS required. Also
required is approximately 150,000 bytes of available disk space for every 100
students in your school. Perform the following installation instructions
which best suit your needs:

2.1 INSTALLATION ON A HARD DRIVE

Create a directory on the hard drive for NURSE'S AID to reside and copy ALL
NURSE'S AID files into that directory. If you do not know how to do this,
refer to any DOS manual under the commands "MKDIR" or "MD" (the make directory
commands), "CHDIR" or "CD" (the change directory commands), and the "COPY"
command, or kindly ask assistance from a DOS "guru." After copying the files,
enter the new directory with the "CHDIR" or "CD" commands to prepare to run
NURSE'S AID.

** NOTE **
- 1 megabyte (MB) of hard drive space is recommended but
not required to use NURSE'S AID

2.2 INSTALLATION ON A FLOPPY DRIVE

Format a new floppy disk and copy ALL NURSE'S AID files onto that disk. If you
do not know how to do this, refer to any DOS manual under the commands
"FORMAT" and "COPY", or kindly ask assistance from a DOS "guru." After
copying the files, access the new disk by typing A: (assuming the new
disk is in the "A") drive to prepare to run NURSE'S AID.

** NOTE **
- DO NOT "write protect" the new floppy disk
- A 720 KB or 1.44 MB 3.5" disk is recommended but not
required for use
- A 360 KB 5.25" disk IS NOT recommended for use

2.3 RUNNING NURSE'S AID

Assuming you are in the correct drive/directory where all NURSE'S AID files
reside, simply type NURSE at the DOS prompt. NURSE'S AID runs at
different speeds on different machines and will take 3 to 10 seconds to load.

** NOTE **
NURSE'S AID requires dates to be entered as follows:
April 2nd, 1981 would be represented 04/02/81.
December 25th, 1990 would be represented 12/25/90.

The first time you run NURSE'S AID you will be prompted for the start and
finish dates of the current school semester. This is critical information for
NURSE'S AID and must be entered. These dates are used to calculate which
students are to receive DPT booster shots in a semester and you cannot
continue if you do not enter two dates here. After a few moments, you will be
presented with the NURSE'S AID Main Menu.

3.0 THE MAIN MENU

The NURSE'S AID Main Menu is the central access point for all NURSE'S AID
functions. Display different pull-down menus using the and
keys, highlight menu options with the and arrow> keys, and execute a menu option by pressing . The following
sections describe the pull-down menus and their options.

3.1 UTILITIES PULL-DOWN MENU

3.1.1 SELECT PRINTER OPTION
This option allows you to specify what port connects your printer to your
computer. Most printers are connected to "LPT1" therefore, NURSE'S AID
defaults to that setting. If you cannot receive printouts select "LPT2". As
you use NURSE'S AID, you will encounter many selection boxes similar to the
"Select Printer Port" selection box. To choose an item from one of these
boxes use the and keys to highlight the desired
choice, then press . You must also tell NURSE'S AID what type of
printer you are using. Along with the printer port, select either "DOT
MATRIX" or "LASER PRINTER".

3.1.2 CHANGE SEMESTER OPTION
This option allows you to change the start and finish dates of a semester. If
you made an error entering semester dates when you first ran NURSE'S AID,
correct the dates with this option immediately. These dates are critical and
MUST be entered correctly.

3.2 STUDENTS PULL-DOWN MENU

3.2.1 ADD/DELETE/EDIT OPTION

This option allows you to enter new student information or change existing
student information in the Master Student List. NURSE'S AID stores a great
deal of information about a student, therefore, two screens are needed hold to
the data. The first screen, henceforth called the Personal Data Screen,
holds:

-Student's First and Last Names and Middle Initial
-Student's Home Phone Number
-Student's Home and Mailing Addresses
-Student's Date of Birth
-Parent/Guardian Name and Work Phone Number
-Emergency Contact's Address, Phone Number, and Relation
-Student's Health History

The second screen stores the student's immunization record. The following
list describes the immunizations NURSE'S AID tracks with the number of
booster dates stored.

-DPT.................6 dates
-Polio...............6 dates
-Measles.............2 dates
-Rubella.............2 dates
-Mumps...............2 dates
-HIB.................1 date
-TB..................4 dates

A key task of a nurse's job needing automation is the ability to list students
who need their final DPT booster in the current semester. NURSE'S AID does
it! For example, if Sally Hendrickson had her prior DPT booster on October
10th, 1981, she would require her final booster shot 10 years from that date
(October 10th, 1991). Assuming the current semester runs from July 1991 to
December 1991, Sally's name would appear on printouts of students due for
their DPT boosters.

** NOTE **
The nurse I interviewed said that not all students receive the same
number of DPT booster shots. She stated the total number of boosters range
from 4 to 6 per student. Regardless, for the DPT Booster calculation to work
correctly, the previous DPT Booster (the one 10 years ago) MUST be entered in
the "DATE 5" column. In other words, the student's final DPT booster MUST be
entered in the "DATE 6" column.


3.2.1.1 USING ADD/DELETE/EDIT FOR THE 1ST TIME...A WALKTHROUGH

The first time you select the "ADD/DELETE/EDIT" option from the Main Menu, you
will be presented with the message "Student List Empty, ADD, QUIT". If you
have some student information handy, select the "ADD" option then press
. I will walk you through the entry of your first student.

You are now in what is called "Edit" mode on the Personal Data Screen. That
means you are in a position to change (edit) data fields (areas on the screen
bracketed with [ ]'s) stored by NURSE'S AID. So don't be shy and don't get
frustrated if you make mistakes. They can be easily corrected. You are never
obligated to save information you type, you will always have the opportunity
to quit without saving.

At the moment NURSE'S AID is waiting for you to give it information. Enter a
student's Last Name. To move to the next entry field (in this case First
Name), press or the . Now enter a First Name and press
. NURSE'S AID is now waiting for a Middle Initial. Type it then press
. You now have two fields in which to enter a Home Street Address.
Use as much as you need and remember to press at the end of each
field. Following the Home Street Address, fill in the City, State, and Zip
Code fields. Note: All City, State, and Zip fields will already be filled in
with a registered copy of NURSE'S AID. Next, enter a Home Phone Number
(including Area Code). Press . Now enter the student's Date of Birth.
If a student was born on April 2nd, 1978, you must enter the date of birth as
04/02/78. You have just completed the first of four sections on the Personal
Data Screen. Closely review what you've typed. If you find an error, use the
key to go to the incorrect field. Once there, correct the error
then press until you return to the Date of Birth field. Now, when you
press enter again, you will be in the Parent/Guardian section of the Personal
Data Screen. Press .

You are now asked if the student's Mailing and Home Addresses are the same.
If they are, highlight "YES" then press . Notice how all Mailing
Address fields fill in with the Home Address information! Also notice the
student's last name has already been entered on the NAME(s) field. All you
have to do is fill in the parent's first names and press . If the Home
and Mailing Addresses differ, you must now type the student's Mailing Address.
Make sure you do not make an error in entering the mailing address. This data
is used on Mailing Labels. To complete the Parent/Guardian Section, enter a
Work Phone Number and press .

Now you are in the Emergency Contact Section. Enter their Name, Address,
Phone Number, and Relation to the student. Remember, use the and
keys to move from field to field within a section of the screen.

Complete the Personal Data Screen by entering the student's Health History and
pressing .

At the end of any "Edit", you will see the option "Save This? YES NO". If you
are satisfied with the entry, select "YES" and press . If you elect to
save the data, you will be asked if you wish to enter Immunization data on
this student. If you select "YES", the Immunization Screen will be displayed.
Enter as many dates as you have available, keeping in mind the important note
above regarding DPT Booster dates. If you don't have all the information
requested, use the arrow keys to access the fields you can complete. Press
until you are asked if you wish to save. Another way to exit this
screen is by pressing . Either method will prompt you to save or not.

** NOTE **
Dates should be entered with the oldest date starting in the
"DATE 1" column and becoming more recent as they move right.


3.2.1.2 THE ADD DELETE/EDIT MENU BAR

After the first student is entered, you are presented with a variety of
options along the top of the Personal Data Screen. These options allow you to
move around your Master Student List and to change data stored there. The
following text describes the options on this Menu Bar (<>'s surround the keys
that select these options).

** NOTE **
To choose an option, press the key corresponding to the highlighted
letter of the desired option. For example, press to "ADD" a student.

3.2.1.2.1 ADD

This option allows you to add a new student to your Master Student List.
After you have saved the information from the first screen, you have the
option to enter the student's immunization record. Initially adding your
school's entire student body will be a formidable task, but once finished,
your job will become much easier. From then on, you will only have to enter
the new children. Also, removing students who graduate is automatic (See
Section 3.3.2).


3.2.1.2.2 FIND
This option allows you to quickly retrieve a student's information in the
Master Student List. When selected, a box will appear prompting you to enter
a few letters of the LAST name of the student you wish to find. For example,
if you want to find JOHNNY WILLIAMSBURG's information, you don't want to type
his whole last name. That would take forever! Instead, you can type
something like BURG then press . A list will appear of every student
who has the characters BURG in their LAST name. Not only would it find
Johnny, but it also would find Missy HanBURGer as well as Fred BURGman. Use
the and keys to highlight the student you were looking
for, then press . That student's information will immediately be
displayed.

3.2.1.2.3 NEXT or
The Master Student List is ordered alphabetically by last name. To access the
information of the student following the one currently displayed, select this
option.

3.2.1.2.4 PREVIOUS

or
To access the information of the student preceding the one currently
displayed, select this option.

3.2.1.2.5 OTHER PAGE
To switch between the displayed student's Personal Data and Immunization Data,
select this option. Notice that the options on the Menu Bar remain the same.
You can use the Menu Bar options on both screens.

3.2.1.2.6 MODIFY
To change the information of the student that is currently displayed, select
this option. Modifying the Personal and Immunization Data screens differ.
The following text describes both methods.

MODIFYING THE PERSONAL DATA SCREEN
When "MODIFY" is selected from this screen, you have the choice to alter:

1) All Data
2) Student Info
3) Parent Info
4) Emergency Info
5) Health History
6) Nothing (Quit)

As you can see, four sections divide the Personal Data screen. These sections
correspond to items 2 through 5 on the above list. For example, if you had
incorrectly entered a student's date of birth, you would highlight "STUDENT
INFO" from the list and press . Once in edit mode, press or
the key until the student's date of birth is highlighted. Modify
the data then press until you are asked: "Save This? YES, NO".

MODIFYING THE IMMUNIZATION DATA SCREEN
When "MODIFY" is selected from this screen, you have the choice to modify all
inoculation dates, or just one set. Highlight your choice and press
or select the option NOTHING (Quit) to quit.

3.2.1.2.7 DEL/GRAD
This option allows you to "DELETE" or "GRADUATE" the student that is currently
displayed. The following text describes both functions.

DELETE
To remove a student and her/his information from the Master Student List
PERMANENTLY, select this option. Beware, this operation is not reversible.
Make doubly sure you want this student gone FOR GOOD.

GRADUATE
For a less dangerous method to remove a student from your Master Student List,
select this option. If you "GRADUATE" a student, her/his information moves to
a separate "Graduates List". Section 3.3.1 explains this in more detail. For
example, if a student leaves the school for some reason and may or may not
return, simply "Graduate" her/him. If she/he returns, you can then "RETURN"
her/him to your Master Students List (see Section 3.3.1.1.1).

Don't think, "When the end of the year rolls around, I'm going to have to
manually graduate all the 6th graders!". That is not so. At graduation time
you can automatically move the whole graduating class into the "Graduates
List" (see Section 3.3.2)! The "GRADUATE" option described here is only for
the occasional student removal.

3.2.1.2.8 QUIT or
To return to the Main Menu, select this option.


3.3 GRADUATES PULL-DOWN MENU

The following sections describe the options on the "GRADUATES" Pull-Down
Menu.

3.3.1 VIEW GRADUATES OPTION
Similar to the "ADD/DELETE/EDIT" function described in Section 3.2.1, "VIEW
GRADUATES" allows you to browse the information of students in your Graduates
List. Sections 3.3.2 and 3.2.1.2.7 describe the two methods of graduating
students.

If you have not yet graduated any students, this function is inaccessible as
you will realize if you select it. If you HAVE graduated students, the first
student (alphabetically) in the graduate list will appear along with a Menu
Bar along the top of the screen. The following text describes the options on
the Menu Bar.

** NOTE **
Information regarding graduated students may not be altered. The "VIEW
GRADUATES" option only permits browsing of graduate information.

3.3.1.1 THE VIEW GRADUATES MENU BAR

3.3.1.1.1 RETURN
Probably the most important option on the Graduates Menu Bar, "RETURN" allows
you to return the student currently displayed back to the Master Student List.
If you accidentally graduate a student, use this function to place them back
in the Master Student List.

3.3.1.1.2 NEXT or
The Graduate List is ordered alphabetically by last name. To access the
information of the graduate following the one currently displayed, select this
option.

3.3.1.1.3 PREVIOUS

or
To access the information of the graduate preceding the one currently
displayed, select this option.

3.3.1.1.4 FIND
This option allows you to quickly retrieve a graduate's information in your
Graduate List. When selected, a box will appear prompting you to enter a few
letters of the LAST name of the graduate you wish to find. For example, if
you want to find JOHNNY WILLIAMSBURG's information, you don't want to type his
whole last name. That would take forever! Instead, you can type something
like BURG then press . A list will appear of every graduate who has
the characters BURG in their LAST name. Not only would it find Johnny, but it
also would find Missy HanBURGer as well as Fred BURGman. Use the
and keys to highlight the graduate you are looking for, then
press . That graduate's information will immediately be displayed.

3.3.1.1.5 OTHER PAGE
To switch between the displayed graduate's Personal Data and Immunization Data,
select this option. Notice that the options on the Menu Bar remain the same.
You can use the Menu Bar options on both screens.

3.3.1.1.6 DELETE
To remove a graduate and her/his information from your Graduate List
PERMANENTLY, select this option. Beware, this operation is not reversible.
Make doubly sure you want this graduate gone FOR GOOD.

3.3.1.1.7 QUIT or
To return to the Main Menu, select this option.


3.3.2 GRADUATE STUDENTS OPTION
This option will move many students from the Master Student List to the
Graduate List. This process is called "Graduating".

Usually this option should be run only once a year. That is, when the 6th
grade class moves on to junior high school. You COULD look up each graduating
6th grader and use the "GRADUATE" option from the personal data screen under
"Add/Delete/Edit" option (See Section 3.2.1.2.7). However, that would take a
LONG time! Therefore, NURSE'S AID gives you the ability to move the whole
class at once.

The method used to graduate a group of students is simple. You, as the user,
enter a particular cut-off date, and all students born BEFORE that date are
"graduated." For example, if you know that 95% of the departing 6th graders
were born BEFORE 12/15/80, you could enter that date and those students born
before that date would be graduated. If a few "old" 5th graders (5th graders
born before 12/15/80) were accidentally graduated, you can return them to the
Master Student List via the "RETURN" command (See Section 3.3.1.1.1). If a
few "young" 6th graders were left behind in the Master Student List, you can
manually graduate them (See Section 3.2.1.2.7).

You are probably wondering, "I'll be graduating 100 students! How will I know
if I graduated the right ones?" NURSE'S AID takes care of that. Before the
actual graduation occurs, a list is presented of the students about to be
graduated. You also have the option to print the list. After viewing the
list, you have another chance to quit before the graduation occurs.
Therefore, you could "fake" a graduation by entering a cut-off date, viewing
and printing the "Graduating Class", then choosing not to go through with the
graduation. By doing this repeatedly, you could narrow down the best cut-off
date and limit the number of students that need to be manually moved to and
from the Master Student List.

3.3.3 LIST GRADUATES OPTION
This option allows you to view members of the Graduates List. When you
perform a graduation, the date (not the cut-off date but the current date) is
saved with the graduating class. With the and keys,
select the "graduation date" of the graduates you wish to view, then press
.

** NOTE **
All NURSE'S AID Lists are displayed in a List Viewer. The
following keys are usable in the List Viewer:

- Move one line up
- Move one line down
- Move to top of list
- Move to end of list
- Move down one page
- Move up one page
- Quit viewing list

3.4 REPORTS PULL-DOWN MENU

The "REPORTS" Pull-Down Menu outputs Master Student List information.
NURSE'S AID can create both labels and lists of:

- All Students in Master Student List
This option will print all students currently in the Master Student List.

- One Student
This option will print one student of your choice. To learn how to use the
Student Finder, see Section 3.2.1.2.2.

- Students Born during a Range of Dates
This option will print a group of students born between the dates you specify.
For more information, consult the on screen help available with this command.

- Students due for DPT Booster shots in the current semester
This option will print the group of students due for their DPT Booster shot in
the current semester.

** NOTE **
For this option to work properly, see Sections
3.1.2 and 3.2.1.


3.4.1 LIST CONTENTS
Two types of lists may be created with Nurse's Aid. The following text
describes them.

DETAILED (DET) LIST
Detailed Lists output ALL information stored on a student (including
Immunization Record!). Only one student fits on each printed page.

BRIEF LIST
Brief Lists output a Student's Name, Date of Birth, Parent/Guardian Name,
Emergency Contact Name and Relationship, as well as Home, Work, and Emergency
Phone Numbers. Eight students fit on each printed page.

** NOTE **
All NURSE'S AID Lists are displayed in a List Viewer. The
following keys are usable in the List Viewer:

- Move one line up
- Move one line down
- Move to top of list
- Move to end of list
- Move down one page
- Move up one page
- Quit viewing list

3.4.2 LABEL CONTENTS
All Nurse's Aid mailing labels follow this pattern:

To The Parents/Guardian of



,


3.4.2.1 LABEL DIMENSIONS
If you are using a dot matrix printer, it is recommended that you use AVERY
brand printer labels stock number 4143. These labels measure 4" by 15/16" and
provide 2 labels across each page. If you are using a laser printer, it is
recommended that you use AVERY brand printer labels stock number 5161.
These labels measure 4" by 1" and provide 2 labels across each page.




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