or
To access the information of the student preceding the one currently
displayed, select this option.

3.2.1.2.5 OTHER PAGE
To switch between the displayed student's Personal Data and Immunization Data,
select this option. Notice that the options on the Menu Bar remain the same.
You can use the Menu Bar options on both screens.

3.2.1.2.6 MODIFY
To change the information of the student that is currently displayed, select
this option. Modifying the Personal and Immunization Data screens differ.
The following text describes both methods.

MODIFYING THE PERSONAL DATA SCREEN
When "MODIFY" is selected from this screen, you have the choice to alter:

1) All Data
2) Student Info
3) Parent Info
4) Emergency Info
5) Health History
6) Nothing (Quit)

As you can see, four sections divide the Personal Data screen. These sections
correspond to items 2 through 5 on the above list. For example, if you had
incorrectly entered a student's date of birth, you would highlight "STUDENT
INFO" from the list and press . Once in edit mode, press or
the key until the student's date of birth is highlighted. Modify
the data then press until you are asked: "Save This? YES, NO".

MODIFYING THE IMMUNIZATION DATA SCREEN
When "MODIFY" is selected from this screen, you have the choice to modify all
inoculation dates, or just one set. Highlight your choice and press
or select the option NOTHING (Quit) to quit.

3.2.1.2.7 DEL/GRAD
This option allows you to "DELETE" or "GRADUATE" the student that is currently
displayed. The following text describes both functions.

DELETE
To remove a student and her/his information from the Master Student List
PERMANENTLY, select this option. Beware, this operation is not reversible.
Make doubly sure you want this student gone FOR GOOD.

GRADUATE
For a less dangerous method to remove a student from your Master Student List,
select this option. If you "GRADUATE" a student, her/his information moves to
a separate "Graduates List". Section 3.3.1 explains this in more detail. For
example, if a student leaves the school for some reason and may or may not
return, simply "Graduate" her/him. If she/he returns, you can then "RETURN"
her/him to your Master Students List (see Section 3.3.1.1.1).

Don't think, "When the end of the year rolls around, I'm going to have to
manually graduate all the 6th graders!". That is not so. At graduation time
you can automatically move the whole graduating class into the "Graduates
List" (see Section 3.3.2)! The "GRADUATE" option described here is only for
the occasional student removal.

3.2.1.2.8 QUIT or
To return to the Main Menu, select this option.


3.3 GRADUATES PULL-DOWN MENU

The following sections describe the options on the "GRADUATES" Pull-Down
Menu.

3.3.1 VIEW GRADUATES OPTION
Similar to the "ADD/DELETE/EDIT" function described in Section 3.2.1, "VIEW
GRADUATES" allows you to browse the information of students in your Graduates
List. Sections 3.3.2 and 3.2.1.2.7 describe the two methods of graduating
students.

If you have not yet graduated any students, this function is inaccessible as
you will realize if you select it. If you HAVE graduated students, the first
student (alphabetically) in the graduate list will appear along with a Menu
Bar along the top of the screen. The following text describes the options on
the Menu Bar.

** NOTE **
Information regarding graduated students may not be altered. The "VIEW
GRADUATES" option only permits browsing of graduate information.

3.3.1.1 THE VIEW GRADUATES MENU BAR

3.3.1.1.1 RETURN
Probably the most important option on the Graduates Menu Bar, "RETURN" allows
you to return the student currently displayed back to the Master Student List.
If you accidentally graduate a student, use this function to place them back
in the Master Student List.

3.3.1.1.2 NEXT or
The Graduate List is ordered alphabetically by last name. To access the
information of the graduate following the one currently displayed, select this
option.

3.3.1.1.3 PREVIOUS

or
To access the information of the graduate preceding the one currently
displayed, select this option.

3.3.1.1.4 FIND
This option allows you to quickly retrieve a graduate's information in your
Graduate List. When selected, a box will appear prompting you to enter a few
letters of the LAST name of the graduate you wish to find. For example, if
you want to find JOHNNY WILLIAMSBURG's information, you don't want to type his
whole last name. That would take forever! Instead, you can type something
like BURG then press . A list will appear of every graduate who has
the characters BURG in their LAST name. Not only would it find Johnny, but it
also would find Missy HanBURGer as well as Fred BURGman. Use the
and keys to highlight the graduate you are looking for, then
press . That graduate's information will immediately be displayed.

3.3.1.1.5 OTHER PAGE
To switch between the displayed graduate's Personal Data and Immunization Data,
select this option. Notice that the options on the Menu Bar remain the same.
You can use the Menu Bar options on both screens.

3.3.1.1.6 DELETE
To remove a graduate and her/his information from your Graduate List
PERMANENTLY, select this option. Beware, this operation is not reversible.
Make doubly sure you want this graduate gone FOR GOOD.

3.3.1.1.7 QUIT or
To return to the Main Menu, select this option.


3.3.2 GRADUATE STUDENTS OPTION
This option will move many students from the Master Student List to the
Graduate List. This process is called "Graduating".

Usually this option should be run only once a year. That is, when the 6th
grade class moves on to junior high school. You COULD look up each graduating
6th grader and use the "GRADUATE" option from the personal data screen under
"Add/Delete/Edit" option (See Section 3.2.1.2.7). However, that would take a
LONG time! Therefore, NURSE'S AID gives you the ability to move the whole
class at once.

The method used to graduate a group of students is simple. You, as the user,
enter a particular cut-off date, and all students born BEFORE that date are
"graduated." For example, if you know that 95% of the departing 6th graders
were born BEFORE 12/15/80, you could enter that date and those students born
before that date would be graduated. If a few "old" 5th graders (5th graders
born before 12/15/80) were accidentally graduated, you can return them to the
Master Student List via the "RETURN" command (See Section 3.3.1.1.1). If a
few "young" 6th graders were left behind in the Master Student List, you can
manually graduate them (See Section 3.2.1.2.7).

You are probably wondering, "I'll be graduating 100 students! How will I know
if I graduated the right ones?" NURSE'S AID takes care of that. Before the
actual graduation occurs, a list is presented of the students about to be
graduated. You also have the option to print the list. After viewing the
list, you have another chance to quit before the graduation occurs.
Therefore, you could "fake" a graduation by entering a cut-off date, viewing
and printing the "Graduating Class", then choosing not to go through with the
graduation. By doing this repeatedly, you could narrow down the best cut-off
date and limit the number of students that need to be manually moved to and
from the Master Student List.

3.3.3 LIST GRADUATES OPTION
This option allows you to view members of the Graduates List. When you
perform a graduation, the date (not the cut-off date but the current date) is
saved with the graduating class. With the and keys,
select the "graduation date" of the graduates you wish to view, then press
.

** NOTE **
All NURSE'S AID Lists are displayed in a List Viewer. The
following keys are usable in the List Viewer:

- Move one line up
- Move one line down
- Move to top of list
- Move to end of list
- Move down one page
- Move up one page
- Quit viewing list

3.4 REPORTS PULL-DOWN MENU

The "REPORTS" Pull-Down Menu outputs Master Student List information.
NURSE'S AID can create both labels and lists of:

- All Students in Master Student List
This option will print all students currently in the Master Student List.

- One Student
This option will print one student of your choice. To learn how to use the
Student Finder, see Section 3.2.1.2.2.

- Students Born during a Range of Dates
This option will print a group of students born between the dates you specify.
For more information, consult the on screen help available with this command.

- Students due for DPT Booster shots in the current semester
This option will print the group of students due for their DPT Booster shot in
the current semester.

** NOTE **
For this option to work properly, see Sections
3.1.2 and 3.2.1.


3.4.1 LIST CONTENTS
Two types of lists may be created with Nurse's Aid. The following text
describes them.

DETAILED (DET) LIST
Detailed Lists output ALL information stored on a student (including
Immunization Record!). Only one student fits on each printed page.

BRIEF LIST
Brief Lists output a Student's Name, Date of Birth, Parent/Guardian Name,
Emergency Contact Name and Relationship, as well as Home, Work, and Emergency
Phone Numbers. Eight students fit on each printed page.

** NOTE **
All NURSE'S AID Lists are displayed in a List Viewer. The
following keys are usable in the List Viewer:

- Move one line up
- Move one line down
- Move to top of list
- Move to end of list
- Move down one page
- Move up one page
- Quit viewing list

3.4.2 LABEL CONTENTS
All Nurse's Aid mailing labels follow this pattern:

To The Parents/Guardian of



,


3.4.2.1 LABEL DIMENSIONS
If you are using a dot matrix printer, it is recommended that you use AVERY
brand printer labels stock number 4143. These labels measure 4" by 15/16" and
provide 2 labels across each page. If you are using a laser printer, it is
recommended that you use AVERY brand printer labels stock number 5161.
These labels measure 4" by 1" and provide 2 labels across each page.