Dec 142017
Full Description of File
LABEL MASTER v5.1 - PC Magazine Editors
Choice mailing list program. Maintains
unlimited number of names & addresses. Prints
labels of any size. Bar codes. Dot matrix and
laserjet. Form letter utility. Report writer.
Zip-Plus-4 conversion. Duplicate checking.
Search and replace on any field. Automatic
phone dialing. $39.00. 703-534-1726.
Choice mailing list program. Maintains
unlimited number of names & addresses. Prints
labels of any size. Bar codes. Dot matrix and
laserjet. Form letter utility. Report writer.
Zip-Plus-4 conversion. Duplicate checking.
Search and replace on any field. Automatic
phone dialing. $39.00. 703-534-1726.
| LABEL MASTER v5.1 – PC Magazine Editors Choice mailing list program. Maintains unlimited number of names & addresses. Prints labels of any size. Bar codes. Dot matrix and laserjet. Form letter utility. Report writer. | |||
|---|---|---|---|
| File Name | File Size | Zip Size | Zip Type |
| FILE_ID.DIZ | 354 | 266 | deflated |
| LM5.EXE | 605900 | 263392 | deflated |
| MANUAL.DOC | 73343 | 22232 | deflated |
| STATPROV.DBF | 3133 | 1082 | deflated |
Download File LM51.ZIP Here
Contents of the MANUAL.DOC file
LABEL MASTER v5.1 - PC Magazine Editors
Choice mailing list program. Maintains
unlimited number of names & addresses. Prints
labels of any size. Bar codes. Dot matrix and
laserjet. Form letter utility. Report writer.
Zip-Plus-4 conversion. Duplicate checking.
Search and replace on any field. Automatic
phone dialing. $39.00. 703-534-1726.
Label Master 5.1
Copyright 1985-1992 Robert K. Summers. All Rights Reserved.
Distributor: RKS Software, Inc., Arlington, VA 22207-4565
TABLE OF CONTENTS
LICENSE. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
DISCLAIMER AND WARRANTY. . . . . . . . . . . . . . . . . . . . 3
SHAREWARE TRIAL. . . . . . . . . . . . . . . . . . . . . . . . 4
BENEFITS OF REGISTRATION . . . . . . . . . . . . . . . . . . . 4
INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . 6
CONFIG.SYS FILE. . . . . . . . . . . . . . . . . . . . . . . . 6
STARTING LABEL MASTER 5.1. . . . . . . . . . . . . . . . . . . 6
MENU OPTION: ADD . . . . . . . . . . . . . . . . . . . . . . . 7
MENU OPTION: EDIT. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: FIND. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: ZAP . . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: NEXT. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: PREVIOUS. . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: DIAL. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: LABELS. . . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: SERVICES. . . . . . . . . . . . . . . . . . . . 11
Select Records File . . . . . . . . . . . . . . . . . . 11
Reindex Files . . . . . . . . . . . . . . . . . . . . . 12
Check State/Zip Codes . . . . . . . . . . . . . . . . . 12
Set Defaults. . . . . . . . . . . . . . . . . . . . . . 12
Reports . . . . . . . . . . . . . . . . . . . . . . . . 14
Copy Records. . . . . . . . . . . . . . . . . . . . . . 14
Append Records. . . . . . . . . . . . . . . . . . . . . 15
Case Conversion . . . . . . . . . . . . . . . . . . . . 15
Search and Replace. . . . . . . . . . . . . . . . . . . 15
Zip-Plus-4 Service. . . . . . . . . . . . . . . . . . . 15
Select Printer. . . . . . . . . . . . . . . . . . . . . 16
Form Letters. . . . . . . . . . . . . . . . . . . . . . 16
Print Users Manual. . . . . . . . . . . . . . . . . . . 16
Select Date Format. . . . . . . . . . . . . . . . . . . 16
MENU OPTION: VIEW. . . . . . . . . . . . . . . . . . . . . . 16
FUNCTION KEYS. . . . . . . . . . . . . . . . . . . . . . . . 17
F1 function key . . . . . . . . . . . . . . . . . . . . 17
F2 function key . . . . . . . . . . . . . . . . . . . . 17
F3 function key . . . . . . . . . . . . . . . . . . . . 17
F4 function key . . . . . . . . . . . . . . . . . . . . 18
F5 function key . . . . . . . . . . . . . . . . . . . . 18
F6 function key . . . . . . . . . . . . . . . . . . . . 18
F7 function key . . . . . . . . . . . . . . . . . . . . 18
F8 function key . . . . . . . . . . . . . . . . . . . . 18
F10 function key. . . . . . . . . . . . . . . . . . . . 18
APPENDIX A - REPORT WRITER . . . . . . . . . . . . . . . . . 20
APPENDIX B - QUERY BUILDER . . . . . . . . . . . . . . . . . 25
APPENDIX C - ZIP+4 SERVICE . . . . . . . . . . . . . . . . . 29
TECHNICAL SUPPORT. . . . . . . . . . . . . . . . . . . . . . 35
ASSOCIATION OF SHAREWARE PROFESSIONALS . . . . . . . . . . . 35
Page 3
LICENSE
You are licensed to use this copy of Label Master 5.1 on a SINGLE
machine and to make archival copies for the sole purpose of
backing up the program. If you have more than one computer, you
must purchase separate copies of Label Master 5.1 for each
computer.
DISCLAIMER AND WARRANTY
Label Master 5.1 is provided on an "AS IS" basis, with no implied
warranty regarding merchantability or fitness for any particular
purpose. RKS Software, Inc., and the author, make no
representations or warranties with respect to the contents
hereof, and specifically disclaim any implied warranties. By
using this software you agree that RKS Software, Inc., and the
author, will not be liable to you or any third party for any use
of (or inability to use) this software, or for any damages
(direct or indirect) whatsoever, even if RKS Software, Inc. or
its agents are apprised of the possibility of such damages
occurring. In no event shall RKS Software, Inc. or the author be
liable for any loss of profit or any other commercial damage,
including but not limited to special, incidental, consequential
or other damages. The entire risk related to the quality and
performance of the program is on you.
A NOTICE TO:
USER GROUPS
SHAREWARE DISTRIBUTORS
ELECTRONIC BULLETIN BOARD OPERATORS
PC user groups, shareware distributors, and electronic bulletin
board operators are welcome to add Label Master 5.1 to their
libraries.
If you have received Label Master 5.1 through a user group, a
shareware distributor, or an electronic bulletin board, please
remember that any diskette fee you paid DOES NOT constitute
licensing the software, and you are still obligated to pay the
$39 registration fee to RKS Software, Inc. if you decide to
continue using Label Master beyond the 30 day trial period.
Page 4
SHAREWARE TRIAL
You may have procured this software from another source such as
the libraries on Compuserve, a BBS, a shareware disk vendor, or
from a friend. That's fine!. We encourage registered users to
introduce new users to Data Master by providing them with an
unregistered copy. Try it out for up to 30 days, and if you
decide to continue using it, pay the license fee of $39. You'll
receive a registered copy and other benefits described below.
Shareware gives users a legal but limited trial period to test
the software before purchase. Label Master in shareware form is
fully functional and completely documented. However, telephone
support is not available to unregistered users. You must purchase
the program (called "registering") before you can get telephone
support.
HOW TO REGISTER
See LABEL MASTER REGISTRATION at the end of this User Manual.
If you are a member of COMPUSERVE, just GO SWREG. The $39
registration fee will be charged to your COMPUSERVE account.
COMPUSERVE will notify us immediately of your registration and we
will mail you your registered copy of Label Master immediately.
BENEFITS OF REGISTRATION
1. FREE LICENSED COPY OF THE MOST RECENT VERSION OF LABEL MASTER,
sent to you immediately by first class mail. Your registered
copy will include any new features which have been added since
the shareware copy was released, and will include corrections for
any bugs or problems reported to us. In other words, the latest
and the greatest.
2. FREE TECHNICAL SUPPORT by phone, FAX, Compuserve E-mail, or by
regular mail. We will gladly help you with any problems or
questions you may have. Telephone technical support is available
only to registered owners.
3. DISCOUNT on upgrades to future versions. If you don't
register, we can't notify you of new versions of Label Master.
Page 5
SOME QUESTIONS
What is Label Master 5.1?
Label Master 5.1 is a very powerful, yet easy to use mail
management program. With it, you can create a file of names
and addresses, edit the file, search for specific records or
browse through the file, and print labels and reports in any
of several formats.
Label Master 5.1 contains several features designed to let
you save money by taking advantage of bulk business mail
rates. Specifically, Label Master 5.1 can print bar codes
(either ZIP+4 or Delivery Point Bar Codes) and carrier route
sort numbers on your labels, produce bulk mail reports to
meet U.S. Postal Service requirements, and contains a
utility to let the Postal Service convert your 5 digit zip
codes into 9 digit zip codes.
Label Master 5.1 contains a utility which lets you merge
your name and address data into form letters which Label
Master 5.1 will print for you.
Label Master 5.1 contains a large number of additional
features to help you easily manage mailing lists.
Label Master 5.1 maintains an unlimited number of records.
You are only limited by the capacity of your hard disk.
What equipment do I need?
Label Master 5.1 is designed to work on any IBM or IBM
compatible personal computer, with a monochrome or color
monitor, and a hard disk. It requires 384K of working
memory. Label Master 5.1 works with any dot matrix or laser
jet printer (see Services menu, option K). If you want to
use its automatic telephone dialing capability, you will
need a Hayes or Hayes-compatible modem.
Label Master 5.1 requires a hard disk system.
I am upgrading from an earlier version of Label Master. Can I
use my existing records without having to retype them?
Please see Notes for Converting from Earlier Versions,
below.
Page 6
INSTALLATION
Make a working copy of the program disk and put the original away
in a safe place.
1. Place the working disk in drive A.
2. Type INSTALL plus the letter of the drive on which you wish to
install Label Master 5.1. Example: INSTALL C.
NOTE: do not type a colon ":" after the drive letter.
3. The install program will install Label Master 5.1 on the hard
disk drive you have specified, in a directory called LM5, and
start Label Master 5.1 for you.
4. To start Label Master 5.1 any time in the future, go to the
LM5 directory, and type LM5.
- VERY IMPORTANT -
CONFIG.SYS FILE
DOS uses the CONFIG.SYS file to set certain defaults for your
computer. It MUST be in the root directory of your fixed disk. If
you do not already have a CONFIG.SYS file you MUST create one
that has these two lines, and place it in your root directory:
FILES=21
BUFFERS=16
If you already use a CONFIG.SYS file that does not include
settings for files and buffers, you MUST add the two lines above
to the file. You can do it with any text editor. If your
CONFIG.SYS file already contains settings for files and buffers
greater than these, you can leave them as they are.
STARTING LABEL MASTER 5.1
Type LM5 at the DOS prompt of the LM5 directory to start Label
Master 5.1.
In most cases, Label Master 5.1 will be able to detect whether
you have a color or monochrome monitor. If you have a monochrome
monitor and the Label Master 5.1 screens appear to have a bright,
washed out look, type LM5 M to start Label Master 5.1. The extra
M tells Label Master 5.1 to use monochrome, not color.
When you first start Label Master 5.1, go to the Services menu
and (1) print the Users Manual, and (2) select your printer.
Page 7
WORKING WITH RECORDS
You may select any main menu option by pressing the first letter
of the option, or by placing the lite-bar over the option and
pressing the Enter key.
Note: you may press the Esc key at any place in the program to
leave the present screen or operation and return to the previous
screen or operation. For example, if you are in the middle of
editing a previously entered record and decide to abort editing,
just press the Esc key and you will be returned to the main menu
with the original record unchanged.
MENU OPTION: ADD
Select this option to add new records. See the discussion below
under Services D- (Set Defaults) for how to set a number of
options you may use while adding records.
Note that the Zip Code field comes immediately after Street, and
before City and State. This may seem odd at first, but you will
soon see why we do it this way. Label Master 5.1 keys off the
Zip Code field to use the records you have already entered as a
look-up table. If it finds that you have already entered a
record with the same Zip Code as the record you are currently
entering, Label Master 5.1 will pull the City, State, and Country
data from that record into the record you are currently entering.
The current record number is displayed just above the total
record count in the lower right hand corner of the screen.
If you do not like this feature, you can turn it off with option
D (Set Defaults) on the Services menu.
Use the Prefix field for Mr., Mrs., Dr., etc. Use the date field
to record any date which may have meaning for that record. Use
option D (Set Defaults) on the Services menu to have Label Master
enter today's date in this field when you add new records.
The Notes field can be used for any information you want, but if
you want to code your records this is the place to do it. You
will probably work out your own coding schemes, but here are some
examples. If you want to keep business and personal records in
the same file, you could enter a P in the Notes field for
Personal, and B for Business.
To keep the records of job applicants and employees in the same
file, you could code Applicants with A and Employees with E. The
important thing is that the codes be unique.
See Appendix A for how to use the F10 filter to select sets of
records based on codes in the Notes and other fields.Page 8
MENU OPTION: EDIT
Select this option to edit any record. Press PgDn to save your
changes. NOTE: at the Date field, press the F5 key to paste in a
date from the popup calendar. Also works in Add mode.
MENU OPTION: FIND
Select this option to find a record. Enter the search criteria
and press PgDn to search. If using a last name or zip code in
the search criteria, first use the F3 key to pick the matching
index field, and the record will be retrieved instantaneously. A
small arrow appears beside the Last Name or Zip Code field
heading to indicate the currently selected order.
Label Master 5.1 will display the first record matching the
search criteria. For example, if you enter SMITH in the Last Name
field, Label Master 5.1 will find the first Smith in the file.
If you enter CA in the State field, and nothing else in any other
field, Label Master 5.1 will display the first California record
in the file. If you enter SMITH in the Last Name field and CA in
the State field, Label Master 5.1 will display the first Smith in
California.
You may also use the F3 key to select Record Number order as the
method for displaying your records. When Finding a record when
records are displayed by Record Number order, you will be
prompted for the record number. Enter the record number you want
and press Enter. The record number is displayed is the lower
right-hand corner of the screen above the total record count.
MENU OPTION: ZAP
Select this option to delete the current record. If you zap
(delete) a record, the data is gone forever. Because Label
Master 5.1 recycles zapped records, your record count in the
lower right corner of the screen will not change when you zap a
record. See F8 below.
MENU OPTION: NEXT
Select this option to display the next record.
MENU OPTION: PREVIOUS
Select this option to display the previous record.
MENU OPTION: DIAL
If you have a modem on your system, you can use this option to
automatically dial the phone number of the displayed record.
Page 9
MENU OPTION: LABELS
Select this option to print mailing labels. You will be
presented with the following menu:
ITEM SETTING RANGE
Set labels across to............ :1: 1 to 4 labels across
Set label width to.............. :2.7: 1.5 to 4.5 inches
Set left margin to.............. : 0: 0 to 70 spaces
Print........................... : 1: copies of each label
Enter an X to print field....... : : Carrier Route Sort
: : Bar Code
: : Temporary first line
:X: Name (First + Last)
:X: Title
:X: Organization
:X: Street
:X: City + State + Zip
: : Country
: : Phone
: : Notes
Add these blank lines to label.. : 1:
Pause after each page........... :N: N = No Y = YES
SETTING LABEL MENU OPTIONS
Set labels across to: labels can be purchased on sheets holding
from one to four labels across. Enter here the appropriate
number for the type you are using. The default is 1.
Set label width to: labels come in many widths. Enter here the
width of your label. The default is 2.7 inches.
Set left margin to: enter the column at which you want your
printer to begin printing. The default is 0.
Print (X) copies of each label: enter the number of copies of
each label you want to print. The default is 1.
Enter an X to print field: enter an X beside each field you want
to print on your labels. The defaults are Name, Title,
Organization, Street, and City+State+Zip.
Page 10
If you are a bulk mailer using Carrier Route numbers, place an X
next to this item on the menu. Label Master 5.1 will print the
carrier route numbers on each label above the name line.
If you want Label Master 5.1 to print bar codes on your labels,
enter an X for Bar Codes. Some bar code notes:
- bar codeing adds two lines of print to your label, the bar
code line, plus one blank line before the name.
- bar codeing will fail on Canadian and other postal codes
which use alphabetic characters.
- when printing 2, 3, or 4 labels across, if one postal or
zip code is bad, i.e., contains alphabetic characters, the
whole line of bar codes will fail.
- Label Master prints both Zip+4 (POSTNET) bar codes and
Delivery Point Bar Codes (DPBC). Use the Defaults option on
the Services menu to specify the style you want. The USPS
prefers DPBCs, but they may not fit on short labels.
The temporary first line feature allows you to print Resident or
some other ad hoc text of your choice.
Add these blank lines to label: enter the number of blank lines
you want to insert between labels. Use this option to adjust for
different size labels, e.g., Rolodex cards. The default is 1.
Pause after each page: enter a Y (Yes) or N (No) if you are using
a sheet feeder and you want the program to pause after each
sheet. If you answer Y to this question, you will be asked to
specify the number of labels there are on each sheet. The default
is N.
Notes on Labels and Printers
For laser jets, we recommend you use labels designed specifically
for laser jet use. Avery produces a very good selection of
mailing labels for both dot matrix and laser jet printers. Avery
laser jet labels come in several sizes. Examples are:
# 5260 2 5/8" x 1" 30 labels per sheet 750 total labels
# 5261 4" x 1" 20 labels per sheet 500 total labels
# 5262 4" x 1 1/2" 14 labels per sheet 350 total labels
Both kinds of mailing labels are available from most good
computer and office supply stores, or by mail order from quality
mail order companies such as Moore Business Products or NEBS (New
England Business Service). The Moore Business Products number is
1-800-323-6230. The NEBS number is 1-800-225-9550.
Page 11
There are many laser jet and dot matrix printers on the market.
Label Master 5.1 was developed and tested using the industry
standard Epson dot matrix printers and Hewlett Packard laserjet
printers. If you encounter printing problems, check your printer
manual to see if your printer has an Epson, or HP, emulation
mode. Chances are, it does.
If you are using a laser jet printer, you can control the top
margin, and the number of lines per page to print. See Set
Printer on the Services menu. The defaults are a top margin of 3
and a page length of 60 lines. This default setting works fine
for the most common 1 inch (vertical) laser jet labels.
If you are using labels bigger than 1 vertical inch, you will
have to adjust the top margin and lines per page setting. For
example, if you are using 1 1/3 inch labels which come 14 per
sheet (2 rows of 7 labels), your settings will probably be a top
margin of 5 and a page length of 56. Printers print 6 lines per
inch, so each 1 1/3 inch label takes 8 lines. 8 lines per label
times 7 labels = 56 lines per page.
NOTE:
Label Master 5.1 prints labels in the order you have selected
with the F3 (set index) key. The arrow to the left of the field
name shows the current order. If no arrow is showing, this means
you have used the F3 key to have Label Master 5.1 work with your
records in Record Number order.
MENU OPTION: SERVICES
Select this option to display a list of important utilities.
A - Select Records File - Label Master stores its records in
files called LM5.DBF and LM5.DBT. You can use this feature to
switch to records on drive A or B, or to switch to another hard
disk directory. When you select this feature, a list of floppy
drives and hard disk directories will appear. Pick the drive or
directory you want.
The defaults are A:, B:, and C:\LM5. NOTE: Please see the VIEW
option below for information on how to add additional Label
Master file locations.
If you want to keep a separate mailing list on a floppy disk,
just place a formatted disk in drive A or B, select the drive you
want from the pull-down menu, and Label Master will automatically
create the LM5.DBF and LM5.DBT files on the floppy disk.
Page 12
If you pick a hard disk directory, Label Master will
automatically switch to the new directory and load the new file.
If you select a directory in which you have not used Label Master
files before, Label Master will automatically create new Label
Master files in that directory.
If you select a directory which does not yet exist, Label Master
will ask you if you want to create the new directory. If you
answer yes, Label Master will automatically create the new
directory, and create new Label Master files in that new
directory.
Label Master always shows you the current drive and directory in
the lower left part of your screen.
Please remember to back up each of these separate mailing list
files.
B - Reindex Files - Label Master uses automatically maintained
files called indexes to keep your records in order by last name
and zip code. Power outages, power surges, brownouts (voltage
reductions), or other power-related problems affecting your
system can adversely affect these index files without your
knowing it. If your records ever seem to be out of sequence, just
use this feature to rebuild the index files.
C - Check State/Zip Codes - use this feature to display or print
a list of records with erroneous state/zip codes. When you
select this feature, Label Master 5.1 checks to see if the entry
in the state/province field of each record (e.g. VA, NY, PA,
etc.) appears in the state/province look-up table. If it does,
Label Master 5.1 then checks to see if the zip code entry for the
record falls within the range of zip codes for that state or
province. If either one of these checks fails, Label Master 5.1
reports an error.
Label Master 5.1 comes complete with state/territory/zip code
data for the United States, and province/territory/postal code
data for Canada. Use the main menu View option to add
state/province data for other countries if you desire.
D - Set Defaults - Use this feature to enable/disable certain
features:
The first eight questions apply to features which are active when
you are adding new records, i.e., when you have selected Add from
the Main Menu.
Page 13
If you want to repeat information from one record to the next,
answer Y to the first question.
If you want to print records as you enter them, answer Y to the
second question.
If you want to have new records dated as you enter them, answer Y
to the third question.
If you want Label Master to automatically insert the city, state,
and country from a previously entered zip code, answer Y to the
fourth question.
If you want Label Master to check whether the new record you are
adding has already been entered, answer Y to the fifth question.
The next three questions ask whether you want to skip the Title,
Organization, or Country fields when adding new records. Many
people keep mailing lists in which they never enter this type of
data. Answering Y (Yes) to these questions will suppress these
fields when entering new records, saving you a lot of keystrokes.
You can always enter this data later if you want because these
fields are not suppressed when you Edit an existing record.
The next two questions allow you to adjust the position of the
address when using the Main Menu F6 key to print envelopes. The
default settings are zero. Enter a minus number to shift
printing to the left; a positive number to shift right. Each
number equals one space. To move printing up a line, enter -1. To
move printing down a line, enter 1. Each number equals one line.
The next question lets you tell Label Master whether you are
using a Tone or Pulse phone.
The next question lets you specify the style of bar code you
prefer, either Zip+4 or the Delivery Point Bar Code. The only
reason you would want to select the Zip+4 bar code is because it
is shorter. If you are using the common 2 5/8" label, you will
need to select the Zip+4 bar code because the Delivery Point Bar
Code is about 3" long and will not fit on a 2 5/8" label.
The next question lets you have Label Master automatically insert
today's date into the Date field when you edit a record. If you
edit the Date field itself, Label Master will not insert today's
date.
The next question lets you place a mask, or template, over the
telephone number field so that you do not have to type in the
dashes in a phone number.
Page 14
The next question lets you alphabetize the Notepad file. The
default order is the order of entry. (See main menu - View)
The next question lets users outside the U.S. print the Zip Code
before the City and State, or after the Country.
The last question lets you specify a third index field. Your
records are always automatically sorted by name and zip code.
This feature lets you specify another field as an optional third
index field. For example, if you want to work with your records
in street address order, use this feature to specify the STREET
field as your third index field. Use the F3 feature at the main
menu to select the controlling index.
E - Reports - Use this feature to:
- design and print hardcopy lists of your records. See
Appendix A for complete instructions. Several pre-formatted
reports are provided with Label Master 5.1.
- produce bulk mail reports.
-identify duplicate records. Use this feature to tag/delete
duplicates and view or print duplicate reports.
-state distribution. Use this feature to see how many
records you have in each state.
F - Copy Records - Use this feature to copy your records to an
ASCII text file, to a floppy disk, or to another file which you
can name.
You may select an ASCII file format in which the fields in each
record are delimited by commas and quotation marks, or not.
The comma/quotation mark delimited version produces a smaller
file because all blank spaces in a field are trimmed off. This
format is also recognizable by most word processing programs such
as WordPerfect. It is also known as the mailmerge format.
The copy-to-floppy option will copy your LM5.DBF and LM5.DBT
files to a floppy disk in drive A or Drive B.
The copy-to-another file option lets you save your records under
a file name of your own choosing. The file will have the same
dBase format as the LM5.DBF and will have a companion .DBT file.
If you have set a filter with the F10 feature, only those records
meeting the filter condition will be copied.
Page 15
G - Append Records - Use this feature to import other Label
Master records, dbase records, or ASCII records into Label
Master. Label Master stores its own records in the standard dbase
format, in the LM5.DBF and LM5.DBT files.
When importing records from a dbase file, you will be presented
with a small menu. From this menu, first SELECT the file to
import. Then, MATCH the fields of the dbase file to Label
Master's fields. Finally DO the import. Quit back to the main
menu when finished.
In the case of an ASCII text file, the records must consist of 16
fields, in exactly the same order as Label Master's fields.
Label Master's record structure is:
Field Name Field Type Width
LNAME Character 30 ** Label Master also has
FNAME Character 30 a memo field which is
TITLE Character 30 not affected by import
ORG Character 30 and export operations.
STREET Character 30
CITY Character 30
STATE Character 4
ZIP Character 10
COUNTRY Character 30
PHONE Character 30
NOTES Character 30
PREFIX Character 8
CARRIER Character 4
DATE Date 8
BEGIN Logical 1
SEQNO Numeric 6
The BEGIN and SEQNO fields do not appear on any screens. They
are used internally by Label Master 5.1 to prepare bulk mail
reports.
H- Case Conversion - This option lets you convert your mailing
address data (not the Notes, Phone, or Memo fields) to upper case
and vice versa. The Postal Service prefers the addresses in upper
case.
I - Search and Replace - Use this feature to find and replace any
text in any field.
J - Zip-Plus-4 Service - This feature allows you to take
advantage of the U.S. Postal Service's free service whereby they
will convert your five digit zip codes to nine digit zip codes.
This service will also automatically correct any of your five
digit zip codes which are incorrect. See Appendix C.
Page 16
K - Select Printer - use this feature to tell Label Master what
printer and printer port you are using.
Use this feature also to tell Label Master if you want to print
in regular or condensed print. Regular print means the current
default font your printer is set to print in. If you select
regular print, Label Master does not send any printer control
codes to your printer before printing. If you select condensed,
Label Master will tell your printer to turn condensed print on.
Use this feature also to set the top margin and lines per page
for label printing if you are using a laser jet printer.
L - Form Letters - Use this feature to create a short letter.
When in the form letter utility, you can press the F1 key for
information on using it. Press the F2 key to pop up a list of
field names you can insert into your document. When you select a
field, we suggest you tell Label Master to 'trim' the field,
i.e., trim off trailing blank spaces. The 'Proper' option tells
Label Master to capitalize the first letter and lower case the
rest.
M - Print Users Manual - Use this feature to print a copy of the
Users Manual.
N - Select Date Format - Use this feature to select the date
format you prefer.
O - Delete Records - Use this feature to delete all your records.
If you have set a filter with the F10 key, only those records
meeting the filter condition will be deleted. If you have any
question about doing this, please back up your records first.
MENU OPTION: VIEW
Select this option to browse through the records of the main
records database, the states/provinces database, the notepad
database, and the Label Master 5.1 file locations database.
For the main records database, this option, like all others,
obeys the filter condition. (see function key F10 - set filter
on/off, below).
The states/provinces look-up table is the database Label Master
5.1 uses to check the accuracy of the State/Zip code combinations
in your records when you use option C on the Services menu. You
can add records to this look-up table if you have addresses in
other countries. Label Master 5.1 comes complete with
state/territory/zip code data for the United States, and
province/territory/postal code data for Canada.
Page 17
Use the Notepad database to record anything you want. We put it
here so you could have a convenient place to keep a record of any
codes you might be using in the Notes field, but you can use it
for anything you want.
The Label Master File Location file contains the location of
Label Master 5.1 files you want to maintain on floppy drives or
hard disk directories. If you add Label Master 5.1 file location
records to this file, be sure to precede any hard disk directory
name with the drive designator, e.g., C:\CLIENTS. Do not place a
\ at the end of the directory name. Any file location records
you add to this database will automatically appear as choices
when you select the Change File option from the Services menu.
FUNCTION KEYS
F1 function key - at any point in the program you can press F1 to
read this User Manual. When reading the User Manual, you can
search for text by pressing the S key and then entering the
search word.
F2 function key - use this feature to edit the text in the memo
field of the current record. You may enter any text you want.
There is no limit. Press F10 to save any changes. Press Esc to
exit without saving changes.
F3 function key - Use this feature to select the way you want
Label Master 5.1 to work with your records, i.e., by last name,
zip code, order of entry, etc. A small arrow will appear to the
left of the field name to indicate the selected order. No arrow
will appear if you have selected Record Number order.
Your records are always automatically sorted by name and zip
code. You can select an optional third index order based on any
other field you want. Use the Defaults option on the Services
menu to specify this third index. The default field for this
third optional index is the Organization field.
Page 18
F4 function key - use this feature to make a copy of the current
record.
F5 function key - use this feature to display a pop-up calendar.
Press Esc to make it disappear.
F6 function key - use this feature to print the displayed record
on a single envelope. You can control where the record will
print by using option D (Set defaults) on the Services menu. The
data printed is the data specified on the Labels menu, minus
carrier route number.
If using a laserjet, feed the envelope face up using the manual
feed envelope guides on top of the paper tray.
F7 function key - use this feature to print multiple mailing
labels of the current record.
F8 function key - use this feature to display your record count.
You will use this primarily to tell how many records meet the
filter condition. Without the filter set, this will give you the
active record count. This may vary from the running total shown
on the bottom right of your screen since the running total is the
total of all your active records plus any zapped records
available for reuse.
F10 function key - this is one of your most powerful features.
Use this feature if you want to work with a selected sub-set of
your records. This feature allows you to filter your master file
so that Label Master 5.1 can work with any sub-set of the file
you want.
You may use a Quick Query or a Super Query.
Use the Quick Query to quickly specify a particular sub-set of
records. Example: assume you maintain a mailing list containing
Doctors, Lawyers, and Indian Chiefs, and have coded your records
by placing in the Notes field a D for Doctor, L for Lawyer, and I
for Indian Chief.
To print labels for only the Doctors, you would press the F10
key, place a D in the Notes field, and press PgDn to finish. You
would see a "Filter On" message appear on the screen. Print your
labels and you will get labels for only the Doctors. Press the
F10 key again to remove the filter.
To print labels for all the Lawyers in New York, you would press
the F10 key, enter NY in the State field and L in the Notes
field. Press PgDn to finish, and print your labels.
Page 19
What if you want to print a set of labels for those persons who
are BOTH a Doctor AND an Indian Chief, i.e., records containing
BOTH a D and an I in the Notes field? Press the F10 key. Enter
D+I in the Notes field. Press PgDn to finish, and print labels.
The + sign represents the word AND. Leave no spaces. Enter D+I.
What if you want to print a set of labels for those persons who
are EITHER a Lawyer OR a Doctor, i.e., records containing EITHER
an L OR a D in the Notes field? Press the F10 key. Enter L*D in
the Notes field. Press PgDn to finish, and print labels. The *
symbol represents the word OR. Leave no spaces. Enter L*D.
To print labels for those persons on your list who have Smith for
a last name, live in California, and are Doctors, press the F10
key. Enter Smith in the Last Name field, CA in the State field,
and D in the Notes field. Press PgDn to finish. Print labels.
NOTE: we recommend that you use a single capital letter to
represent a code group. It greatly simplifies things, and reduces
the possibility of error. For example, use C instead of the whole
word Christmas, or R for Reunion.
The Super Query allows you to build a more complex query
condition, and save the query condition for repeated use. Any
number of query conditions may be defined and saved. See
Appendix B for complete information on using the query builder.
When you set a filter condition, everything you do conforms to
the filter. This includes:
- Printing labels (see Labels discussion above for more
information)
- Printing hard copy lists (Services Menu - option E)
- Going to next record
- Going to previous record
- Using the main menu View option
- Counting records with the F8 feature
- Copy records to an ASCII file or a floppy disk
Remember, to turn the filter off, just press F10 again.
Page 20
APPENDIX A - REPORT WRITER
The Report Writer menu displays 12 command options down the left
side, a column which gives the column number, and five columns
which show the report specifications. The command options are:
Load REPORT:
Select this option for a list of previously defined and saved
reports. Label Master comes with several pre-defined reports
which you may use as-is, change, or delete. Highlight the report
you want, press Enter, and the specifications for the selected
report will be loaded into the Report Writer.
Create REPORT:
Select this option to create a new report. When you select this
option, you will be asked to name the report. After naming the
report, you must select Edit REPORT to define the new report.
Save REPORT:
Select this option to save your report specifications.
Edit REPORT:
Select this option if you want to define a new report you have
just Created, or change a report you have just Loaded.
When defining a new report you have just Created, the lite-bar
will be over column 1 of Column Contents. Press Enter to display
a list of database fields. Place the lite-bar over the field you
want to use in column 1 and press Enter. The name of the field
you have selected will appear in the Column Contents column.
Whether you are specifying the second column for a new report, or
editing an existing report you have Loaded, the editing procedure
is the same.
Use the arrow keys to move the lite-bar to the Column Contents,
Column Title, Width, Pict, and Total columns. Use the ENTER key
to change the contents of a column. Use the INSERT key to add a
new column. Use the DELETE key to delete a column. Use the F10
key when finished editing.
Page 21
To Add: To add a new column to the report, place the lite-bar
over the Column Contents column where you want to insert the
new column, and press Enter. Select the desired field from
the list of fields which will be displayed. You will then be
asked to select one of two choices: (1) Use value contained in
database field:, or (2) Build extended expression
from field:. Normally, you will want to select
the first choice.
In some cases, however, you may want the column contents to
contain some modification of the field value selected. If so,
select the second choice, and the Report Writer's Expression
Builder will appear.
To Change: To change the contents of any of the five report
specification columns, use the arrow keys to place the lite-
bar over the item you want to change, and press Enter.
If you are changing an item in the Column Contents column, you
will be given two choices: (1) Pick New Value for this column,
and (2) Extend with Expression Builder. If you select the
first choice, you will be presented with the same choices as
discussed above when adding a new column. If you select the
second choice, you will be presented with the Expression
Builder.
If you are changing an item in the Column Title column, you will
first be asked to specify the column width, and will then be
asked for the new title. The Column Title column initially
contains the name of the field you have selected.
The Width column shows how wide the column is. If you want to
change the width of a column, select this item and enter a new
column width. The default is the width of the field.
The Pict and Total columns are not used by Label Master.
Page 22
Delete Report: Select this option to delete previously saved
reports.
Headers/Footers: Select this option to enter page titles and/or
page footers.
Filtering: Select this option to set a filter, i.e., specify the
criteria which records have to meet in order to be included in
the report. See Appendix B for a full discussion of how to
specify a filter condition using the Query Builder.
Grouping Order: You may use this option to have the report writer
group your data into major and secondary groups. A group change
is a point where a change takes place in one of the keys in an
indexed database.
Page 23
Other Options: Select this option to customize the look of your
report. There are five categories within this option:
Page Dimensions: Use the choices in this category to set the
desired page length, page width, top margin, and left
margin.
Group Headers and Totals: Use the choices in this category
to give the major or minor groups, if any, a title. The
default titles are Major Group: and Minor Group:. You can
also select any underlining characters you may want to use
for the group headers and totals.
Eject (new page) Options: Use the choices in this category
to specify how you want the report writer to eject pages.
Separator Characters: Use the choices in this category to
specify separator lines and characters for titles,
individual detail lines, columns, etc.
Miscellaneous Options: Use the choices in this category to
specify whether you want to include a standard two line
header on each page consisting of the page #, date, and
time.
The printer setup and exit codes allow you to send printer
control codes to the printer at the beginning and end of the
report. For example, if you are working with an Epson dot
matrix printer, and want to print a report in condensed
print, you would enter 15 as the setup code and 18 as the
exit code. If you need to enter more than one code,
separate each code with a comma.
If you are working with a laser jet printer and want to
print your report in landscape mode, you would enter
27,38,108,49,79 for the setup code. To print in condensed
print, enter 27,38,107,50,83. Enter 27,69 for the exit code
when using a jaser jet.
The examples given above will work for most dot matrix and
laser jet printers. However, printer control codes can vary
from printer to printer. See your printer manual for the
control codes used by your printer.
If you prefer, you can just leave the printer setup and exit
codes blank. This is ok. Leaving them blank means that the
printer will print in whatever mode the printer is currently
set for.
Page 24
Print Report: Select this option to send the report to the
printer or to a disk file. We suggest using the disk file
option until you are sure you have the report just the way
you want it, since the disk file option displays the report
on the screen while also writing to the disk. You can see
right away whether the report looks the way you want it to.
You can suspend or quit report production by pressing the
Esc key at any time.
If you tell the report writer to prepare a disk file, you
will be prompted for a file name.
Report Status: Select this option to see a summary of the
total configuration being used by the report writer.
Page 25
APPENDIX B - QUERY BUILDER
The query builder allows you to define a condition which a record
must meet in order for the record to be used by your application.
When you Quit the query builder with a query active, your
application will have access to only those records which meet the
query condition.
Think of the query condition as a filter. Records that do not
meet the query condition are temporarily filtered out. The other
records in your database are still there, but they are
temporarily hidden.
You can turn the query (filter) off by selecting Zap from the
query builder menu. All your records are now available to your
application.
When you select the query builder, you will be presented with the
following menu:
Build a new Query
Add to current query
Count matching records
Zap (remove) existing Query
Save current Query to disk
Restore Query from disk
Delete stored queries
What is current Query
Edit current Query
View records matching Query
Quit
Build a New Query: When you select this option, you will be
presented with a list of the fields in the database you are
working with. Here is an example:
Database Field List
< Deleted? >
LNAME
FNAME
TITLE
ORG
STREET
CITY
STATE
ZIP
Page 26
Place the lite bar over the field you want, and press Enter to
select the field.
Ignore the option.
If you have selected a character type field, the query builder
will display a menu of choices, as follows:
= (EXACTLY EQUAL TO)
<> (NOT EQUAL TO)
< (LESS THAN)
> (GREATER THAN)
<= (LESS THAN OR EQUAL TO)
>= (GREATER OR EQUAL TO)
$ (CONTAINS)
!$ (DOES NOT CONTAIN)
?* (WILDCARD MATCH)
S (IS SIMILAR TO)
B (BEGINS WITH)
E (ENDS WITH)
Hint: Use the $ (CONTAINS) option to have Label Master 5.1 find
records containing a string of characters no matter where it may
be in the selected field. You can also use this option to find
records containing multiple character strings in a field. For
example, enter NY;CA;VA to find records containing NY, CA, or VA,
no matter where they are in the selected field.
Page 27
The query builder will then present the following menu of
choices:
DONE
AND
OR
AND NOT
OR NOT
For many simple queries, you can select DONE. When first
learning and experimenting with the query builder, you will
probably want to select DONE and use the 'View records matching
query' option to see the results of your query specification.
If you wish to include other field specifications in the
query expression, you can select one of the other options, as
appropriate, and repeat the same procedure as above.
An example may help. Let's say your query expression at this
point is something like LASTNAME = "SMITH", and you wanted to
work with only those SMITH's who live in California. Assuming
your database contains a two character STATE field, you would:
1. select AND instead of DONE.
2. select STATE from the field list.
3. select EXACTLY EQUAL TO or CONTAINS
(CONTAINS is often better)
4. enter CA for the state name.
5. select DONE.
Your query expression now contains the appropriate references to
both fields.
When you have created your query expression, Query Active will
flash on the screen. You can now select another option from the
query builder menu. If you Quit the query builder, the
application will filter your records so that only those records
meeting the query (filter) condition will be used.
Add to Current Query: Select this option to add more
specifications to your query expression.
Count matching records: Select this option to have the query
builder count the number of database records that meet the query
condition you have specified.
Zap (remove) existing query: Select this option to remove the
existing query condition. This restores access to all the
database records.
Page 28
Save current query to disk: Select this option to save the
current query condition so you can use it later without having to
redefine it. When you select this option, you will be prompted
for a description of the query condition. Enter any description
you want.
Restore query from disk: Select this option to restore a
previously saved query condition.
Delete stored queries: Select this option to have the query
builder display a list of stored queries. Select the one you want
to delete and the query builder will remove it from the query
file.
What is current query: Select this option to have the query
builder display the current query.
Edit current query: Select this option if you want to manually
edit the current query condition. Unless you are an experienced
database programmer, you will probably not want to do this.
View records matching query: Select this option to view the
records which match the query condition you have specified.
Quit: Select this option to quit the query builder and return to
your application.
The query builder can seem daunting at first. We suggest you
simply experiment with it, building simple query conditions to
get the feel of it. As you become more comfortable with how it
works, try more complex queries. Remember to save queries which
you may use again. This will save you the trouble of redefining
them.
Page 29
APPENDIX C - ZIP+4 SERVICE
This Label Master 5.1 feature allows you to create floppy disks
of Label Master 5.1 records which you can send to the U.S. Postal
Service, or commercial encoding company, where they will convert
your 5 digit zip codes into 9 digit zip codes, and also provide
carrier route numbers. This feature can save you quite a bit of
money since you will pay less for mailings using 9 digit zip
codes and carrier routes.
To take advantage of this feature, you must obtain a copy of the
USPS form entitled Diskette Processing Request Form - ZIP+4
Coding, from any U.S. Post Office. Commercial encoding companies
will provide their own form.
When filling out the USPS form, include this information:
Record Length: 105
Input File Name: DISK1.RKS
(if you have a lot of records, Label Master 5.1 will
automatically create and name the additional files as
DISK2.RKS, DISK3.RKS, etc.
INPUT FIELDS: Field Length Beginning Position
Personal Name: 30 1
Secondary Address: (leave blank)
Delivery Address: 30 31
City: 28 61
State: 2 89
Zip Code: 5 91
OUTPUT FIELDS: Field Length Beginning Position
Carrier Route ID: 4 96
ZIP+4 code: (leave blank)
Add-on Code: 4 100
State (Abbrev.): (leave blank)
Footnote Flags: (leave blank)
Record Type: (leave blank)
For each INPUT records disk Label Master 5.1 creates, you will
have to supply a blank formatted OUTPUT disk to accompany it. The
Postal Service uses the OUTPUT disk to record the updated file.
Both will be returned to you by the Postal Service.
When you select the Zip-Plus-4 feature from the Services menu,
you will be given two options, to produce the INPUT disk which
goes to the USPS, and to process the OUTPUT disk from the USPS.
Select the INPUT disk option to produce disk(s) to go to the
USPS. Select the OUTPUT disk option when you have received the
updated disk(s) from the USPS.
Page 30
Some things to note:
1. When Label Master 5.1 prepares the INPUT disk, it places on
the disk only those records which do not already have a nine
digit zip code or a carrier route number. This means that if you
have added 100 five-zip records since you last updated your
records with the zip-plus-4 service, Label Master 5.1 is smart
enough to place on the INPUT disk only the 100 new records.
2. Not all the records sent to the USPS will come back with nine
digit zip codes and carrier route codes. For example, a record
may contain an incorrect address, which the USPS computer cannot
match to a zip-plus 4 code. If the final four digits are not
added to a zip code, you should check the address to make sure it
is correct. Perhaps it should read 101 Maple Street instead of
101 Maple Road.
3. As a precaution, you should always back up your records before
updating your records with the Postal Service OUTPUT disk. If the
Postal Service, or commercial encoding company, has made any kind
of mistake, and it sometimes happens, you will need to restore
your original records from your back up disk(s) because your zip
codes may be incorrect.
4. Your local Post Office can give you the address of the
diskette processing facility nearest you. Alternatively, you can
mail your diskettes to the national processing facility listed on
the diskette processing form.
5. The Postal Service Zip+4 Diskette Conversion Service is
normally offered on a one-time basis to introduce customers to
the benefits of using Zip+4 codes on their mailings. The Zip+4
Diskette Conversion Service is intended for those customers who
have small files of under 10,000 records. If you have
substantially more records than this, you will probably have to
use one of the commercial encoding companies.
6. The U.S. Postal Service can provide you with a list of
commercial companies that are capable of providing a similar
service to the Postal Service's Zip+4 Diskette Conversion
Service. Each company on this list participates in and has been
certified by the USPS Coding Accuracy Support System (CASS) which
tests the accuracy of their software's address matching logic.
7. Label Master itself does not require CASS certification since
Label Master has no address matching feature designed to encode
addresses with correct Zip+4 coding.
8. For additional information on the U.S. Postal Service's Zip+4
Diskette Conversion Service, you may call the USPS National
Address Information Center at 1-800-331-5746, ext. 424.
Page 31
QUESTIONS AND ANSWERS
Q. The spacing on my labels is off. What's wrong.
A. Printers normally print 6 lines per vertical inch. If you are
using the most common one inch high labels (also sometimes called
15/16 inch labels), this means that you can get five lines of
printing, plus plus one blank line for spacing, on each label.
This is Label Master's default setting. If you take a look at
the label specification screen (the screen that appears when you
select Labels from the main menu) after you first install Label
Master, you will see that Label Master comes with an 'X' beside
five fields, and a 1 on the line that says 'Add these blank lines
to label'. These five X's plus one line for spacing gives you
exactly six lines per label.
If you tell Label Master to print another field, e.g., Country,
so that you now have six X's and 1 line for spacing, you can see
that your data can no longer fit on a 1 inch label. Each
successive row of labels will print lower than it should. You
will have to decide whether you want to buy bigger labels, or
delete one of the X's.
Keep in mind the six-lines-per-inch rule. If you buy 1 1/3 inch
labels, that means you have 9 lines per label. If you tell Label
Master to print five lines of data (by placing an X before five
data lines) you must then type a 4 on the line that says 'Add
these blank lines to label'. 5 plus 4 will give you the nine
lines you need.
Q. I have different groups of people in my mailing list. How can
I work with just one group at a time.
A. You can do this three different ways:
1. Keep all your records in the main LM5.DBF file in the \LM5
directory. This is the default setup. Then use the F10 filter to
work with whatever group you want. This is the easiest way to do
it.
2. Use a separate floppy disk to hold each separate set of
records. To do this, place a formatted disk in drive A (or B).
Select option A (Select Records File) on the Services menu. A
window showing Label Master file locations will pop up. The
first two choices are A: (for the A: drive) and B: (for the B:
drive). Select the drive your disk is in and press the Enter key.
If this is an empty (formatted) disk, Label Master will
automatically create the LM5.DBF, LM5.DBT and index files on the
disk. Work with your records as usual.
Page 342
When working with floppy disks, it is important not to pull the
diskette out until you either quit the program, or switch to
another Label Master file location via Option A on the Services
menu. Otherwise, data may be lost.
3. Use separate hard disk directories to hold each separate set
of records. To do this, you must first tell Label Master about
these directories. You do this by selecting the View option on
the main menu, and then select Label Master File Locations.
This will place you in a window which allows you to add records
to the Label Master File Locations lookup table. To add a new
Label Master File Location, press A (for Add). Now enter the
name of the hard disk directory in which you want to maintain a
Label Master records file. For example, enter C:\LIST1 if you
want to maintain a Label Master records file in thr LIST1
directory on drive C:.
Add as many Label Master File Location records as you want.
Press Q (Quit) to return to the main menu. Now, when you select
option A (Select Records File) on the Services menu, you will see
all the Label Master File Locations listed. Pick the one you
want, and Label Master will switch there.
Label Master always displays the current file location in the
lower left hand corner of the screen.
Q. I live in France where the Zip Code must be printed before the
City. We also use a different format for our dates. Will Label
Master work for me?
A. Yes. Select option D (Defaults) on the Services menu. Tell
Label Master to print the Zip Code before the City.
Select option N on the Services Menu to change the date format to
the one used in France.
Q. I live in Canada where the Postal Code should be printed on
the last line. If a Country is in the address, it should be
printed before the Country.
A. Select option D (Defaults) on the Services menu. Tell Label
Master to print the Zip Code before the Country. If there is no
Country, the Zip code will be printed by itself on the last line,
just as the Canadian postal authorities prefer.
Q. I printed about half my labels and had to stop. How can I pick
up where I left off and print only the remaining labels? I was
printing in Zip Code order.
Page 33
A. Use the F10 Super Query. Then do this:
1. At the Query Builder menu, select Build a New Query. A list of
Label Master fields will appear.
2. Highlight ZIP and press Enter.
3. Select NO for the Expression Builder.
4. Select Equal To or Greater Than.
5. Select Type in a Value to Compare, and enter the Zip Code at
which you want to begin printing.
6. Select DONE.
7. Save the query if you want. If you ever want to do this
again, you can just Restore the query and Edit it to use a
different Zip Code.
8. Select Quit to return to Label Master's main menu.
9. Print your labels as usual.
If you were printing in last name order when you had to stop, and
now want to print the remaining labels, just follow the same
steps as above, substituting the Last Name for the Zip Code.
Q. When I am finished adding or editing a record, is there a
single key I can press to finish without pressing the Enter key
several times to get to the end of the record?
A. Yes. Press the PgDn key to finish.
Q. Is there a fast way to erase the information in a field?
A. Yes. Press Ctrl Y, i.e., hold down the Ctrl key and press the
Y key. If you make a mistake, and want to bring back what you
just erased, press Ctrl U to undelete the data.
Page 34
IMPORTANT NOTE
WE ASSUME NO RESPONSIBILITY FOR LOSS OF DATA.
Please make regular backup copies of your records to protect
against accidental erasures or system malfunction. All hard
disks will fail eventually. The only question is when.
Your records are in the files called LM5.DBF and LM5.DBT. These
two files MUST be backed up at the same time.
In addition to the DOS backup.com and restore.com programs which
come free with each copy of DOS, there are several commercial
programs available at your local software store for saving and
restoring copies of your records. These include:
-Central Point Backup
-Peter Norton Backup
-Fastback Plus
Should you ever need to restore backed-up files, please reindex
your records (Services Menu) after restoring.
In addition to backing up your records onto disks or tape, we
also suggest you use Label Master's hard copy report feature
(Services -E) to periodically print a hard copy of your records
and file it away. If a worst case scenario, you can always
re-type your records from this printout.
Page 35
TECHNICAL SUPPORT
We will be glad to help with any problems you may have.
You may contact us for technical support by:
-Compuserve E-Mail at 72357,2034 - 24 hours a day.
-FAX at 703-534-4358 - 24 hours a day.
-Voice at 703-534-1726 - 9:00 to 5:00 EST Mon-Fri.
-Answering machine at 703-534-1726 - 24 hours a day.
-Mail at:
RKS Software, Inc.
3820 N. Dittmar Road
Arlington, VA 22207-4565
ASSOCIATION OF SHAREWARE PROFESSIONALS
Robert K. Summers is a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the shareware
principle works for you. If you are unable to resolve a
shareware-related problem with an ASP member by contacting the
member directly, ASP may be able to help. The ASP Ombudsman can
help you resolve a dispute or problem with an ASP member, but
does not provide technical support for members' products. Please
write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442
or send a Compuserve message via Compuserve Mail to ASP Ombudsman
70007,3536.
Page 36
NOTES FOR CONVERTING FROM EARLIER VERSIONS
If you are upgrading from an earlier version of Label Master, you
can transfer those records into Label Master version 5.1 by using
option G on the Services menu. Select option G, then the dBase
sub-option. When prompted for the name of the file to append,
enter the name of the records file for the earlier version of
Label Master, as follows:
- if upgrading from version 4.0, 4.1, or 4.2, enter:
C:\\NAMEFILE.DBF
- if upgrading from version 3.0 or 3.1, enter:
C:\\RECORDS.DBF
Enter the name of the directory containing your previous records
where you see.
Label Master version 5.1 cannot automatically convert records
from versions prior to version 3.0. However, we will be glad to
convert them for you. Please contact us for details.
Page 37
CHANGE LOG (beginning with version 5.1b)
Version 5.1b: Adds Delivery Point Bar Code (DPBC) capability.
Page 38
ASP HUB NETWORK BULLETIN BOARDS
In an effort to make it easier for you to obtain your favorite
software, the latest updates of many ASP authored programs can be
found on the BBSs listed below. These BBSs are members of the
ASP Hub Network (AHN).
Zone 1 - East Coast USA
North-East Coast Mid-East Coast
[Site #1] [Site #2]
The Consultant BBS The Break RBBS
Jay Caplan Bruce Jackson
P.O. Box 8571 4660 Whitaker PL
New York NY 10116-4655 Dale City, VA 22193-3011
Data1) 718-837-3236 Data1) 703-680-9269
Data2) 703-551-0000
Zone 2 - North Mid-USA Zone 3 - Southern Mid-USA
[Site #3] [Site #4]
The Twilight Zone The DataExchange BBS
John Hrusovszky Don Morris
1119 E. Main St 119 Herring St.
Auburndale, WI 54412 Leesville, LA 71446
Data1) 715-652-2758 Data1) 318-239-2122
Zone 4 - West Coast USA
[Site #5] [Site #6]
Attention to Details BBS Space BBS
Clint Bradford Owen Hawkins
5085 Trail Canyon Dr PO Box X
Mira Loma CA 91752 Menlo Park, CA 94026
Data1) 909-681-6221 Data1) 415-323-4398 (ASP)
Data2) 415-323-4193
Zone 5 - Canada
[Site #7]
Knightec BBS
Phil Knight
35 Robb Blvd #6
Orangeville, ONT L9W 3L1
Data1) 519-940-0007
These BBSs are bound by special agreement with the ASP. In the
case of a dispute contact the ASP Omsbudsman.
Page 39
INDEX
ASCII. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Backup copies. . . . . . . . . . . . . . . . . . . . . . . . . 34
Bar Codes. . . . . . . . . . . . . . . . . . . . . . . . . .9, 10
Blank lines. . . . . . . . . . . . . . . . . . . . . . . . . . .9
Bulk mail. . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Carrier Route. . . . . . . . . . . . . . . . . . 5, 9, 10, 18, 29
Code your records. . . . . . . . . . . . . . . . . . . . . . . .7
CONFIG.SYS . . . . . . . . . . . . . . . . . . . . . . . . . . .6
DBase records. . . . . . . . . . . . . . . . . . . . . . . . . 15
Delete a record. . . . . . . . . . . . . . . . . . . . . . . . .8
Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Duplicate records. . . . . . . . . . . . . . . . . . . . . . . 14
Emulation mode . . . . . . . . . . . . . . . . . . . . . . . . 11
Envelope . . . . . . . . . . . . . . . . . . . . . . . . . 13, 18
Esc key. . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Filter . . . . . . . . . . . . . . . . . . . . . . . . . . 18, 25
Floppy disk. . . . . . . . . . . . . . . . . . . . . . . . . . 11
Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Label width. . . . . . . . . . . . . . . . . . . . . . . . . . .9
Labels across. . . . . . . . . . . . . . . . . . . . . . . . . .9
Laser jet labels . . . . . . . . . . . . . . . . . . . . . . . 10
Left margin. . . . . . . . . . . . . . . . . . . . . . . . . . .9
Memo field . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Monochrome . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Multiple mailing labels. . . . . . . . . . . . . . . . . . . . 18
New directory. . . . . . . . . . . . . . . . . . . . . . . . . 12
Query builder. . . . . . . . . . . . . . . . . . . . . . . . . 25
Query condition. . . . . . . . . . . . . . . . . . . . . . . . 19
Quick Query. . . . . . . . . . . . . . . . . . . . . . . . . . 18
Register . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 5
Registered owners. . . . . . . . . . . . . . . . . . . . . . . .3
Replace any text . . . . . . . . . . . . . . . . . . . . . . . 15
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Separate mailing list. . . . . . . . . . . . . . . . . . . . . 11
Super Query. . . . . . . . . . . . . . . . . . . . . . . . . . 18
Technical support. . . . . . . . . . . . . . . . . . . . . . . 35
Temporary first line . . . . . . . . . . . . . . . . . . . . . 10
WordPerfect. . . . . . . . . . . . . . . . . . . . . . . . . . 14
-- LABEL MASTER REGISTRATION --
CREDIT CARD ORDERS ONLY
You can order with MC, Visa, Amex, or Discover from Public
(software) Library by calling 800-2424-PsL or 713-524-6394 or by
FAX to 713-524-6398 or by CIS Email to 71355,470. You can also
mail credit card orders to PsL at P.O.Box 35705, Houston, TX
77235-5705.
THE ABOVE NUMBERS ARE FOR ORDERS ONLY
Any questions about the status of the shipment of the order,
refunds, registration options, product details, technical
support, volume discounts, dealer pricing, site licenses, etc,
must be directed to RKS Software, Inc. at 703-534-1726.
To insure that you get the latest version, PsL will notify us the
day of your order and we will ship the product directly to you.
NON-CREDIT CARD ORDERS
If you prefer to pay by check, please complete this form and mail
to RKS Software, Inc., 3820 N. Dittmar Rd., Arlington, VA 22207.
Enclose your check for $39.00, plus $4.00 shipping/handling for
U.S. and Canada, and $6.00 shipping/handling for other
international orders.
We accept all U.S. and foreign Postal Money Orders, and will also
accept checks drawn on foreign banks.
SEND TO:
Name: _________________________________________________________
Address: ______________________________________________________
City: _______________________ State: ________ ZIP: ___________
Phone:_________________________________________________________
Send: ___ 5 1/4 inch disk __ 3 1/2 inch disk
Whether you order by credit card through The Public (software)
Library, or by check to RKS Software, you will receive directly
from RKS Software, Inc. a copy of the most recent version of
Label Master, entitlement to technical support, and notification
of future upgrades at a discounted price.
---------------------------------------------------------------
Choice mailing list program. Maintains
unlimited number of names & addresses. Prints
labels of any size. Bar codes. Dot matrix and
laserjet. Form letter utility. Report writer.
Zip-Plus-4 conversion. Duplicate checking.
Search and replace on any field. Automatic
phone dialing. $39.00. 703-534-1726.
Label Master 5.1
Copyright 1985-1992 Robert K. Summers. All Rights Reserved.
Distributor: RKS Software, Inc., Arlington, VA 22207-4565
TABLE OF CONTENTS
LICENSE. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
DISCLAIMER AND WARRANTY. . . . . . . . . . . . . . . . . . . . 3
SHAREWARE TRIAL. . . . . . . . . . . . . . . . . . . . . . . . 4
BENEFITS OF REGISTRATION . . . . . . . . . . . . . . . . . . . 4
INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . . 6
CONFIG.SYS FILE. . . . . . . . . . . . . . . . . . . . . . . . 6
STARTING LABEL MASTER 5.1. . . . . . . . . . . . . . . . . . . 6
MENU OPTION: ADD . . . . . . . . . . . . . . . . . . . . . . . 7
MENU OPTION: EDIT. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: FIND. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: ZAP . . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: NEXT. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: PREVIOUS. . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: DIAL. . . . . . . . . . . . . . . . . . . . . . . 8
MENU OPTION: LABELS. . . . . . . . . . . . . . . . . . . . . . 9
MENU OPTION: SERVICES. . . . . . . . . . . . . . . . . . . . 11
Select Records File . . . . . . . . . . . . . . . . . . 11
Reindex Files . . . . . . . . . . . . . . . . . . . . . 12
Check State/Zip Codes . . . . . . . . . . . . . . . . . 12
Set Defaults. . . . . . . . . . . . . . . . . . . . . . 12
Reports . . . . . . . . . . . . . . . . . . . . . . . . 14
Copy Records. . . . . . . . . . . . . . . . . . . . . . 14
Append Records. . . . . . . . . . . . . . . . . . . . . 15
Case Conversion . . . . . . . . . . . . . . . . . . . . 15
Search and Replace. . . . . . . . . . . . . . . . . . . 15
Zip-Plus-4 Service. . . . . . . . . . . . . . . . . . . 15
Select Printer. . . . . . . . . . . . . . . . . . . . . 16
Form Letters. . . . . . . . . . . . . . . . . . . . . . 16
Print Users Manual. . . . . . . . . . . . . . . . . . . 16
Select Date Format. . . . . . . . . . . . . . . . . . . 16
MENU OPTION: VIEW. . . . . . . . . . . . . . . . . . . . . . 16
FUNCTION KEYS. . . . . . . . . . . . . . . . . . . . . . . . 17
F1 function key . . . . . . . . . . . . . . . . . . . . 17
F2 function key . . . . . . . . . . . . . . . . . . . . 17
F3 function key . . . . . . . . . . . . . . . . . . . . 17
F4 function key . . . . . . . . . . . . . . . . . . . . 18
F5 function key . . . . . . . . . . . . . . . . . . . . 18
F6 function key . . . . . . . . . . . . . . . . . . . . 18
F7 function key . . . . . . . . . . . . . . . . . . . . 18
F8 function key . . . . . . . . . . . . . . . . . . . . 18
F10 function key. . . . . . . . . . . . . . . . . . . . 18
APPENDIX A - REPORT WRITER . . . . . . . . . . . . . . . . . 20
APPENDIX B - QUERY BUILDER . . . . . . . . . . . . . . . . . 25
APPENDIX C - ZIP+4 SERVICE . . . . . . . . . . . . . . . . . 29
TECHNICAL SUPPORT. . . . . . . . . . . . . . . . . . . . . . 35
ASSOCIATION OF SHAREWARE PROFESSIONALS . . . . . . . . . . . 35
Page 3
LICENSE
You are licensed to use this copy of Label Master 5.1 on a SINGLE
machine and to make archival copies for the sole purpose of
backing up the program. If you have more than one computer, you
must purchase separate copies of Label Master 5.1 for each
computer.
DISCLAIMER AND WARRANTY
Label Master 5.1 is provided on an "AS IS" basis, with no implied
warranty regarding merchantability or fitness for any particular
purpose. RKS Software, Inc., and the author, make no
representations or warranties with respect to the contents
hereof, and specifically disclaim any implied warranties. By
using this software you agree that RKS Software, Inc., and the
author, will not be liable to you or any third party for any use
of (or inability to use) this software, or for any damages
(direct or indirect) whatsoever, even if RKS Software, Inc. or
its agents are apprised of the possibility of such damages
occurring. In no event shall RKS Software, Inc. or the author be
liable for any loss of profit or any other commercial damage,
including but not limited to special, incidental, consequential
or other damages. The entire risk related to the quality and
performance of the program is on you.
A NOTICE TO:
USER GROUPS
SHAREWARE DISTRIBUTORS
ELECTRONIC BULLETIN BOARD OPERATORS
PC user groups, shareware distributors, and electronic bulletin
board operators are welcome to add Label Master 5.1 to their
libraries.
If you have received Label Master 5.1 through a user group, a
shareware distributor, or an electronic bulletin board, please
remember that any diskette fee you paid DOES NOT constitute
licensing the software, and you are still obligated to pay the
$39 registration fee to RKS Software, Inc. if you decide to
continue using Label Master beyond the 30 day trial period.
Page 4
SHAREWARE TRIAL
You may have procured this software from another source such as
the libraries on Compuserve, a BBS, a shareware disk vendor, or
from a friend. That's fine!. We encourage registered users to
introduce new users to Data Master by providing them with an
unregistered copy. Try it out for up to 30 days, and if you
decide to continue using it, pay the license fee of $39. You'll
receive a registered copy and other benefits described below.
Shareware gives users a legal but limited trial period to test
the software before purchase. Label Master in shareware form is
fully functional and completely documented. However, telephone
support is not available to unregistered users. You must purchase
the program (called "registering") before you can get telephone
support.
HOW TO REGISTER
See LABEL MASTER REGISTRATION at the end of this User Manual.
If you are a member of COMPUSERVE, just GO SWREG. The $39
registration fee will be charged to your COMPUSERVE account.
COMPUSERVE will notify us immediately of your registration and we
will mail you your registered copy of Label Master immediately.
BENEFITS OF REGISTRATION
1. FREE LICENSED COPY OF THE MOST RECENT VERSION OF LABEL MASTER,
sent to you immediately by first class mail. Your registered
copy will include any new features which have been added since
the shareware copy was released, and will include corrections for
any bugs or problems reported to us. In other words, the latest
and the greatest.
2. FREE TECHNICAL SUPPORT by phone, FAX, Compuserve E-mail, or by
regular mail. We will gladly help you with any problems or
questions you may have. Telephone technical support is available
only to registered owners.
3. DISCOUNT on upgrades to future versions. If you don't
register, we can't notify you of new versions of Label Master.
Page 5
SOME QUESTIONS
What is Label Master 5.1?
Label Master 5.1 is a very powerful, yet easy to use mail
management program. With it, you can create a file of names
and addresses, edit the file, search for specific records or
browse through the file, and print labels and reports in any
of several formats.
Label Master 5.1 contains several features designed to let
you save money by taking advantage of bulk business mail
rates. Specifically, Label Master 5.1 can print bar codes
(either ZIP+4 or Delivery Point Bar Codes) and carrier route
sort numbers on your labels, produce bulk mail reports to
meet U.S. Postal Service requirements, and contains a
utility to let the Postal Service convert your 5 digit zip
codes into 9 digit zip codes.
Label Master 5.1 contains a utility which lets you merge
your name and address data into form letters which Label
Master 5.1 will print for you.
Label Master 5.1 contains a large number of additional
features to help you easily manage mailing lists.
Label Master 5.1 maintains an unlimited number of records.
You are only limited by the capacity of your hard disk.
What equipment do I need?
Label Master 5.1 is designed to work on any IBM or IBM
compatible personal computer, with a monochrome or color
monitor, and a hard disk. It requires 384K of working
memory. Label Master 5.1 works with any dot matrix or laser
jet printer (see Services menu, option K). If you want to
use its automatic telephone dialing capability, you will
need a Hayes or Hayes-compatible modem.
Label Master 5.1 requires a hard disk system.
I am upgrading from an earlier version of Label Master. Can I
use my existing records without having to retype them?
Please see Notes for Converting from Earlier Versions,
below.
Page 6
INSTALLATION
Make a working copy of the program disk and put the original away
in a safe place.
1. Place the working disk in drive A.
2. Type INSTALL plus the letter of the drive on which you wish to
install Label Master 5.1. Example: INSTALL C
NOTE: do not type a colon ":" after the drive letter.
3. The install program will install Label Master 5.1 on the hard
disk drive you have specified, in a directory called LM5, and
start Label Master 5.1 for you.
4. To start Label Master 5.1 any time in the future, go to the
LM5 directory, and type LM5.
- VERY IMPORTANT -
CONFIG.SYS FILE
DOS uses the CONFIG.SYS file to set certain defaults for your
computer. It MUST be in the root directory of your fixed disk. If
you do not already have a CONFIG.SYS file you MUST create one
that has these two lines, and place it in your root directory:
FILES=21
BUFFERS=16
If you already use a CONFIG.SYS file that does not include
settings for files and buffers, you MUST add the two lines above
to the file. You can do it with any text editor. If your
CONFIG.SYS file already contains settings for files and buffers
greater than these, you can leave them as they are.
STARTING LABEL MASTER 5.1
Type LM5 at the DOS prompt of the LM5 directory to start Label
Master 5.1.
In most cases, Label Master 5.1 will be able to detect whether
you have a color or monochrome monitor. If you have a monochrome
monitor and the Label Master 5.1 screens appear to have a bright,
washed out look, type LM5 M to start Label Master 5.1. The extra
M tells Label Master 5.1 to use monochrome, not color.
When you first start Label Master 5.1, go to the Services menu
and (1) print the Users Manual, and (2) select your printer.
Page 7
WORKING WITH RECORDS
You may select any main menu option by pressing the first letter
of the option, or by placing the lite-bar over the option and
pressing the Enter key.
Note: you may press the Esc key at any place in the program to
leave the present screen or operation and return to the previous
screen or operation. For example, if you are in the middle of
editing a previously entered record and decide to abort editing,
just press the Esc key and you will be returned to the main menu
with the original record unchanged.
MENU OPTION: ADD
Select this option to add new records. See the discussion below
under Services D- (Set Defaults) for how to set a number of
options you may use while adding records.
Note that the Zip Code field comes immediately after Street, and
before City and State. This may seem odd at first, but you will
soon see why we do it this way. Label Master 5.1 keys off the
Zip Code field to use the records you have already entered as a
look-up table. If it finds that you have already entered a
record with the same Zip Code as the record you are currently
entering, Label Master 5.1 will pull the City, State, and Country
data from that record into the record you are currently entering.
The current record number is displayed just above the total
record count in the lower right hand corner of the screen.
If you do not like this feature, you can turn it off with option
D (Set Defaults) on the Services menu.
Use the Prefix field for Mr., Mrs., Dr., etc. Use the date field
to record any date which may have meaning for that record. Use
option D (Set Defaults) on the Services menu to have Label Master
enter today's date in this field when you add new records.
The Notes field can be used for any information you want, but if
you want to code your records this is the place to do it. You
will probably work out your own coding schemes, but here are some
examples. If you want to keep business and personal records in
the same file, you could enter a P in the Notes field for
Personal, and B for Business.
To keep the records of job applicants and employees in the same
file, you could code Applicants with A and Employees with E. The
important thing is that the codes be unique.
See Appendix A for how to use the F10 filter to select sets of
records based on codes in the Notes and other fields.Page 8
MENU OPTION: EDIT
Select this option to edit any record. Press PgDn to save your
changes. NOTE: at the Date field, press the F5 key to paste in a
date from the popup calendar. Also works in Add mode.
MENU OPTION: FIND
Select this option to find a record. Enter the search criteria
and press PgDn to search. If using a last name or zip code in
the search criteria, first use the F3 key to pick the matching
index field, and the record will be retrieved instantaneously. A
small arrow appears beside the Last Name or Zip Code field
heading to indicate the currently selected order.
Label Master 5.1 will display the first record matching the
search criteria. For example, if you enter SMITH in the Last Name
field, Label Master 5.1 will find the first Smith in the file.
If you enter CA in the State field, and nothing else in any other
field, Label Master 5.1 will display the first California record
in the file. If you enter SMITH in the Last Name field and CA in
the State field, Label Master 5.1 will display the first Smith in
California.
You may also use the F3 key to select Record Number order as the
method for displaying your records. When Finding a record when
records are displayed by Record Number order, you will be
prompted for the record number. Enter the record number you want
and press Enter. The record number is displayed is the lower
right-hand corner of the screen above the total record count.
MENU OPTION: ZAP
Select this option to delete the current record. If you zap
(delete) a record, the data is gone forever. Because Label
Master 5.1 recycles zapped records, your record count in the
lower right corner of the screen will not change when you zap a
record. See F8 below.
MENU OPTION: NEXT
Select this option to display the next record.
MENU OPTION: PREVIOUS
Select this option to display the previous record.
MENU OPTION: DIAL
If you have a modem on your system, you can use this option to
automatically dial the phone number of the displayed record.
Page 9
MENU OPTION: LABELS
Select this option to print mailing labels. You will be
presented with the following menu:
ITEM SETTING RANGE
Set labels across to............ :1: 1 to 4 labels across
Set label width to.............. :2.7: 1.5 to 4.5 inches
Set left margin to.............. : 0: 0 to 70 spaces
Print........................... : 1: copies of each label
Enter an X to print field....... : : Carrier Route Sort
: : Bar Code
: : Temporary first line
:X: Name (First + Last)
:X: Title
:X: Organization
:X: Street
:X: City + State + Zip
: : Country
: : Phone
: : Notes
Add these blank lines to label.. : 1:
Pause after each page........... :N: N = No Y = YES
SETTING LABEL MENU OPTIONS
Set labels across to: labels can be purchased on sheets holding
from one to four labels across. Enter here the appropriate
number for the type you are using. The default is 1.
Set label width to: labels come in many widths. Enter here the
width of your label. The default is 2.7 inches.
Set left margin to: enter the column at which you want your
printer to begin printing. The default is 0.
Print (X) copies of each label: enter the number of copies of
each label you want to print. The default is 1.
Enter an X to print field: enter an X beside each field you want
to print on your labels. The defaults are Name, Title,
Organization, Street, and City+State+Zip.
Page 10
If you are a bulk mailer using Carrier Route numbers, place an X
next to this item on the menu. Label Master 5.1 will print the
carrier route numbers on each label above the name line.
If you want Label Master 5.1 to print bar codes on your labels,
enter an X for Bar Codes. Some bar code notes:
- bar codeing adds two lines of print to your label, the bar
code line, plus one blank line before the name.
- bar codeing will fail on Canadian and other postal codes
which use alphabetic characters.
- when printing 2, 3, or 4 labels across, if one postal or
zip code is bad, i.e., contains alphabetic characters, the
whole line of bar codes will fail.
- Label Master prints both Zip+4 (POSTNET) bar codes and
Delivery Point Bar Codes (DPBC). Use the Defaults option on
the Services menu to specify the style you want. The USPS
prefers DPBCs, but they may not fit on short labels.
The temporary first line feature allows you to print Resident or
some other ad hoc text of your choice.
Add these blank lines to label: enter the number of blank lines
you want to insert between labels. Use this option to adjust for
different size labels, e.g., Rolodex cards. The default is 1.
Pause after each page: enter a Y (Yes) or N (No) if you are using
a sheet feeder and you want the program to pause after each
sheet. If you answer Y to this question, you will be asked to
specify the number of labels there are on each sheet. The default
is N.
Notes on Labels and Printers
For laser jets, we recommend you use labels designed specifically
for laser jet use. Avery produces a very good selection of
mailing labels for both dot matrix and laser jet printers. Avery
laser jet labels come in several sizes. Examples are:
# 5260 2 5/8" x 1" 30 labels per sheet 750 total labels
# 5261 4" x 1" 20 labels per sheet 500 total labels
# 5262 4" x 1 1/2" 14 labels per sheet 350 total labels
Both kinds of mailing labels are available from most good
computer and office supply stores, or by mail order from quality
mail order companies such as Moore Business Products or NEBS (New
England Business Service). The Moore Business Products number is
1-800-323-6230. The NEBS number is 1-800-225-9550.
Page 11
There are many laser jet and dot matrix printers on the market.
Label Master 5.1 was developed and tested using the industry
standard Epson dot matrix printers and Hewlett Packard laserjet
printers. If you encounter printing problems, check your printer
manual to see if your printer has an Epson, or HP, emulation
mode. Chances are, it does.
If you are using a laser jet printer, you can control the top
margin, and the number of lines per page to print. See Set
Printer on the Services menu. The defaults are a top margin of 3
and a page length of 60 lines. This default setting works fine
for the most common 1 inch (vertical) laser jet labels.
If you are using labels bigger than 1 vertical inch, you will
have to adjust the top margin and lines per page setting. For
example, if you are using 1 1/3 inch labels which come 14 per
sheet (2 rows of 7 labels), your settings will probably be a top
margin of 5 and a page length of 56. Printers print 6 lines per
inch, so each 1 1/3 inch label takes 8 lines. 8 lines per label
times 7 labels = 56 lines per page.
NOTE:
Label Master 5.1 prints labels in the order you have selected
with the F3 (set index) key. The arrow to the left of the field
name shows the current order. If no arrow is showing, this means
you have used the F3 key to have Label Master 5.1 work with your
records in Record Number order.
MENU OPTION: SERVICES
Select this option to display a list of important utilities.
A - Select Records File - Label Master stores its records in
files called LM5.DBF and LM5.DBT. You can use this feature to
switch to records on drive A or B, or to switch to another hard
disk directory. When you select this feature, a list of floppy
drives and hard disk directories will appear. Pick the drive or
directory you want.
The defaults are A:, B:, and C:\LM5. NOTE: Please see the VIEW
option below for information on how to add additional Label
Master file locations.
If you want to keep a separate mailing list on a floppy disk,
just place a formatted disk in drive A or B, select the drive you
want from the pull-down menu, and Label Master will automatically
create the LM5.DBF and LM5.DBT files on the floppy disk.
Page 12
If you pick a hard disk directory, Label Master will
automatically switch to the new directory and load the new file.
If you select a directory in which you have not used Label Master
files before, Label Master will automatically create new Label
Master files in that directory.
If you select a directory which does not yet exist, Label Master
will ask you if you want to create the new directory. If you
answer yes, Label Master will automatically create the new
directory, and create new Label Master files in that new
directory.
Label Master always shows you the current drive and directory in
the lower left part of your screen.
Please remember to back up each of these separate mailing list
files.
B - Reindex Files - Label Master uses automatically maintained
files called indexes to keep your records in order by last name
and zip code. Power outages, power surges, brownouts (voltage
reductions), or other power-related problems affecting your
system can adversely affect these index files without your
knowing it. If your records ever seem to be out of sequence, just
use this feature to rebuild the index files.
C - Check State/Zip Codes - use this feature to display or print
a list of records with erroneous state/zip codes. When you
select this feature, Label Master 5.1 checks to see if the entry
in the state/province field of each record (e.g. VA, NY, PA,
etc.) appears in the state/province look-up table. If it does,
Label Master 5.1 then checks to see if the zip code entry for the
record falls within the range of zip codes for that state or
province. If either one of these checks fails, Label Master 5.1
reports an error.
Label Master 5.1 comes complete with state/territory/zip code
data for the United States, and province/territory/postal code
data for Canada. Use the main menu View option to add
state/province data for other countries if you desire.
D - Set Defaults - Use this feature to enable/disable certain
features:
The first eight questions apply to features which are active when
you are adding new records, i.e., when you have selected Add from
the Main Menu.
Page 13
If you want to repeat information from one record to the next,
answer Y to the first question.
If you want to print records as you enter them, answer Y to the
second question.
If you want to have new records dated as you enter them, answer Y
to the third question.
If you want Label Master to automatically insert the city, state,
and country from a previously entered zip code, answer Y to the
fourth question.
If you want Label Master to check whether the new record you are
adding has already been entered, answer Y to the fifth question.
The next three questions ask whether you want to skip the Title,
Organization, or Country fields when adding new records. Many
people keep mailing lists in which they never enter this type of
data. Answering Y (Yes) to these questions will suppress these
fields when entering new records, saving you a lot of keystrokes.
You can always enter this data later if you want because these
fields are not suppressed when you Edit an existing record.
The next two questions allow you to adjust the position of the
address when using the Main Menu F6 key to print envelopes. The
default settings are zero. Enter a minus number to shift
printing to the left; a positive number to shift right. Each
number equals one space. To move printing up a line, enter -1. To
move printing down a line, enter 1. Each number equals one line.
The next question lets you tell Label Master whether you are
using a Tone or Pulse phone.
The next question lets you specify the style of bar code you
prefer, either Zip+4 or the Delivery Point Bar Code. The only
reason you would want to select the Zip+4 bar code is because it
is shorter. If you are using the common 2 5/8" label, you will
need to select the Zip+4 bar code because the Delivery Point Bar
Code is about 3" long and will not fit on a 2 5/8" label.
The next question lets you have Label Master automatically insert
today's date into the Date field when you edit a record. If you
edit the Date field itself, Label Master will not insert today's
date.
The next question lets you place a mask, or template, over the
telephone number field so that you do not have to type in the
dashes in a phone number.
Page 14
The next question lets you alphabetize the Notepad file. The
default order is the order of entry. (See main menu - View)
The next question lets users outside the U.S. print the Zip Code
before the City and State, or after the Country.
The last question lets you specify a third index field. Your
records are always automatically sorted by name and zip code.
This feature lets you specify another field as an optional third
index field. For example, if you want to work with your records
in street address order, use this feature to specify the STREET
field as your third index field. Use the F3 feature at the main
menu to select the controlling index.
E - Reports - Use this feature to:
- design and print hardcopy lists of your records. See
Appendix A for complete instructions. Several pre-formatted
reports are provided with Label Master 5.1.
- produce bulk mail reports.
-identify duplicate records. Use this feature to tag/delete
duplicates and view or print duplicate reports.
-state distribution. Use this feature to see how many
records you have in each state.
F - Copy Records - Use this feature to copy your records to an
ASCII text file, to a floppy disk, or to another file which you
can name.
You may select an ASCII file format in which the fields in each
record are delimited by commas and quotation marks, or not.
The comma/quotation mark delimited version produces a smaller
file because all blank spaces in a field are trimmed off. This
format is also recognizable by most word processing programs such
as WordPerfect. It is also known as the mailmerge format.
The copy-to-floppy option will copy your LM5.DBF and LM5.DBT
files to a floppy disk in drive A or Drive B.
The copy-to-another file option lets you save your records under
a file name of your own choosing. The file will have the same
dBase format as the LM5.DBF and will have a companion .DBT file.
If you have set a filter with the F10 feature, only those records
meeting the filter condition will be copied.
Page 15
G - Append Records - Use this feature to import other Label
Master records, dbase records, or ASCII records into Label
Master. Label Master stores its own records in the standard dbase
format, in the LM5.DBF and LM5.DBT files.
When importing records from a dbase file, you will be presented
with a small menu. From this menu, first SELECT the file to
import. Then, MATCH the fields of the dbase file to Label
Master's fields. Finally DO the import. Quit back to the main
menu when finished.
In the case of an ASCII text file, the records must consist of 16
fields, in exactly the same order as Label Master's fields.
Label Master's record structure is:
Field Name Field Type Width
LNAME Character 30 ** Label Master also has
FNAME Character 30 a memo field which is
TITLE Character 30 not affected by import
ORG Character 30 and export operations.
STREET Character 30
CITY Character 30
STATE Character 4
ZIP Character 10
COUNTRY Character 30
PHONE Character 30
NOTES Character 30
PREFIX Character 8
CARRIER Character 4
DATE Date 8
BEGIN Logical 1
SEQNO Numeric 6
The BEGIN and SEQNO fields do not appear on any screens. They
are used internally by Label Master 5.1 to prepare bulk mail
reports.
H- Case Conversion - This option lets you convert your mailing
address data (not the Notes, Phone, or Memo fields) to upper case
and vice versa. The Postal Service prefers the addresses in upper
case.
I - Search and Replace - Use this feature to find and replace any
text in any field.
J - Zip-Plus-4 Service - This feature allows you to take
advantage of the U.S. Postal Service's free service whereby they
will convert your five digit zip codes to nine digit zip codes.
This service will also automatically correct any of your five
digit zip codes which are incorrect. See Appendix C.
Page 16
K - Select Printer - use this feature to tell Label Master what
printer and printer port you are using.
Use this feature also to tell Label Master if you want to print
in regular or condensed print. Regular print means the current
default font your printer is set to print in. If you select
regular print, Label Master does not send any printer control
codes to your printer before printing. If you select condensed,
Label Master will tell your printer to turn condensed print on.
Use this feature also to set the top margin and lines per page
for label printing if you are using a laser jet printer.
L - Form Letters - Use this feature to create a short letter.
When in the form letter utility, you can press the F1 key for
information on using it. Press the F2 key to pop up a list of
field names you can insert into your document. When you select a
field, we suggest you tell Label Master to 'trim' the field,
i.e., trim off trailing blank spaces. The 'Proper' option tells
Label Master to capitalize the first letter and lower case the
rest.
M - Print Users Manual - Use this feature to print a copy of the
Users Manual.
N - Select Date Format - Use this feature to select the date
format you prefer.
O - Delete Records - Use this feature to delete all your records.
If you have set a filter with the F10 key, only those records
meeting the filter condition will be deleted. If you have any
question about doing this, please back up your records first.
MENU OPTION: VIEW
Select this option to browse through the records of the main
records database, the states/provinces database, the notepad
database, and the Label Master 5.1 file locations database.
For the main records database, this option, like all others,
obeys the filter condition. (see function key F10 - set filter
on/off, below).
The states/provinces look-up table is the database Label Master
5.1 uses to check the accuracy of the State/Zip code combinations
in your records when you use option C on the Services menu. You
can add records to this look-up table if you have addresses in
other countries. Label Master 5.1 comes complete with
state/territory/zip code data for the United States, and
province/territory/postal code data for Canada.
Page 17
Use the Notepad database to record anything you want. We put it
here so you could have a convenient place to keep a record of any
codes you might be using in the Notes field, but you can use it
for anything you want.
The Label Master File Location file contains the location of
Label Master 5.1 files you want to maintain on floppy drives or
hard disk directories. If you add Label Master 5.1 file location
records to this file, be sure to precede any hard disk directory
name with the drive designator, e.g., C:\CLIENTS. Do not place a
\ at the end of the directory name. Any file location records
you add to this database will automatically appear as choices
when you select the Change File option from the Services menu.
FUNCTION KEYS
F1 function key - at any point in the program you can press F1 to
read this User Manual. When reading the User Manual, you can
search for text by pressing the S key and then entering the
search word.
F2 function key - use this feature to edit the text in the memo
field of the current record. You may enter any text you want.
There is no limit. Press F10 to save any changes. Press Esc to
exit without saving changes.
F3 function key - Use this feature to select the way you want
Label Master 5.1 to work with your records, i.e., by last name,
zip code, order of entry, etc. A small arrow will appear to the
left of the field name to indicate the selected order. No arrow
will appear if you have selected Record Number order.
Your records are always automatically sorted by name and zip
code. You can select an optional third index order based on any
other field you want. Use the Defaults option on the Services
menu to specify this third index. The default field for this
third optional index is the Organization field.
Page 18
F4 function key - use this feature to make a copy of the current
record.
F5 function key - use this feature to display a pop-up calendar.
Press Esc to make it disappear.
F6 function key - use this feature to print the displayed record
on a single envelope. You can control where the record will
print by using option D (Set defaults) on the Services menu. The
data printed is the data specified on the Labels menu, minus
carrier route number.
If using a laserjet, feed the envelope face up using the manual
feed envelope guides on top of the paper tray.
F7 function key - use this feature to print multiple mailing
labels of the current record.
F8 function key - use this feature to display your record count.
You will use this primarily to tell how many records meet the
filter condition. Without the filter set, this will give you the
active record count. This may vary from the running total shown
on the bottom right of your screen since the running total is the
total of all your active records plus any zapped records
available for reuse.
F10 function key - this is one of your most powerful features.
Use this feature if you want to work with a selected sub-set of
your records. This feature allows you to filter your master file
so that Label Master 5.1 can work with any sub-set of the file
you want.
You may use a Quick Query or a Super Query.
Use the Quick Query to quickly specify a particular sub-set of
records. Example: assume you maintain a mailing list containing
Doctors, Lawyers, and Indian Chiefs, and have coded your records
by placing in the Notes field a D for Doctor, L for Lawyer, and I
for Indian Chief.
To print labels for only the Doctors, you would press the F10
key, place a D in the Notes field, and press PgDn to finish. You
would see a "Filter On" message appear on the screen. Print your
labels and you will get labels for only the Doctors. Press the
F10 key again to remove the filter.
To print labels for all the Lawyers in New York, you would press
the F10 key, enter NY in the State field and L in the Notes
field. Press PgDn to finish, and print your labels.
Page 19
What if you want to print a set of labels for those persons who
are BOTH a Doctor AND an Indian Chief, i.e., records containing
BOTH a D and an I in the Notes field? Press the F10 key. Enter
D+I in the Notes field. Press PgDn to finish, and print labels.
The + sign represents the word AND. Leave no spaces. Enter D+I.
What if you want to print a set of labels for those persons who
are EITHER a Lawyer OR a Doctor, i.e., records containing EITHER
an L OR a D in the Notes field? Press the F10 key. Enter L*D in
the Notes field. Press PgDn to finish, and print labels. The *
symbol represents the word OR. Leave no spaces. Enter L*D.
To print labels for those persons on your list who have Smith for
a last name, live in California, and are Doctors, press the F10
key. Enter Smith in the Last Name field, CA in the State field,
and D in the Notes field. Press PgDn to finish. Print labels.
NOTE: we recommend that you use a single capital letter to
represent a code group. It greatly simplifies things, and reduces
the possibility of error. For example, use C instead of the whole
word Christmas, or R for Reunion.
The Super Query allows you to build a more complex query
condition, and save the query condition for repeated use. Any
number of query conditions may be defined and saved. See
Appendix B for complete information on using the query builder.
When you set a filter condition, everything you do conforms to
the filter. This includes:
- Printing labels (see Labels discussion above for more
information)
- Printing hard copy lists (Services Menu - option E)
- Going to next record
- Going to previous record
- Using the main menu View option
- Counting records with the F8 feature
- Copy records to an ASCII file or a floppy disk
Remember, to turn the filter off, just press F10 again.
Page 20
APPENDIX A - REPORT WRITER
The Report Writer menu displays 12 command options down the left
side, a column which gives the column number, and five columns
which show the report specifications. The command options are:
Load REPORT:
Select this option for a list of previously defined and saved
reports. Label Master comes with several pre-defined reports
which you may use as-is, change, or delete. Highlight the report
you want, press Enter, and the specifications for the selected
report will be loaded into the Report Writer.
Create REPORT:
Select this option to create a new report. When you select this
option, you will be asked to name the report. After naming the
report, you must select Edit REPORT to define the new report.
Save REPORT:
Select this option to save your report specifications.
Edit REPORT:
Select this option if you want to define a new report you have
just Created, or change a report you have just Loaded.
When defining a new report you have just Created, the lite-bar
will be over column 1 of Column Contents. Press Enter to display
a list of database fields. Place the lite-bar over the field you
want to use in column 1 and press Enter. The name of the field
you have selected will appear in the Column Contents column.
Whether you are specifying the second column for a new report, or
editing an existing report you have Loaded, the editing procedure
is the same.
Use the arrow keys to move the lite-bar to the Column Contents,
Column Title, Width, Pict, and Total columns. Use the ENTER key
to change the contents of a column. Use the INSERT key to add a
new column. Use the DELETE key to delete a column. Use the F10
key when finished editing.
Page 21
To Add: To add a new column to the report, place the lite-bar
over the Column Contents column where you want to insert the
new column, and press Enter. Select the desired field from
the list of fields which will be displayed. You will then be
asked to select one of two choices: (1) Use value contained in
database field:
from field:
the first choice.
In some cases, however, you may want the column contents to
contain some modification of the field value selected. If so,
select the second choice, and the Report Writer's Expression
Builder will appear.
To Change: To change the contents of any of the five report
specification columns, use the arrow keys to place the lite-
bar over the item you want to change, and press Enter.
If you are changing an item in the Column Contents column, you
will be given two choices: (1) Pick New Value for this column,
and (2) Extend with Expression Builder. If you select the
first choice, you will be presented with the same choices as
discussed above when adding a new column. If you select the
second choice, you will be presented with the Expression
Builder.
If you are changing an item in the Column Title column, you will
first be asked to specify the column width, and will then be
asked for the new title. The Column Title column initially
contains the name of the field you have selected.
The Width column shows how wide the column is. If you want to
change the width of a column, select this item and enter a new
column width. The default is the width of the field.
The Pict and Total columns are not used by Label Master.
Page 22
Delete Report: Select this option to delete previously saved
reports.
Headers/Footers: Select this option to enter page titles and/or
page footers.
Filtering: Select this option to set a filter, i.e., specify the
criteria which records have to meet in order to be included in
the report. See Appendix B for a full discussion of how to
specify a filter condition using the Query Builder.
Grouping Order: You may use this option to have the report writer
group your data into major and secondary groups. A group change
is a point where a change takes place in one of the keys in an
indexed database.
Page 23
Other Options: Select this option to customize the look of your
report. There are five categories within this option:
Page Dimensions: Use the choices in this category to set the
desired page length, page width, top margin, and left
margin.
Group Headers and Totals: Use the choices in this category
to give the major or minor groups, if any, a title. The
default titles are Major Group: and Minor Group:. You can
also select any underlining characters you may want to use
for the group headers and totals.
Eject (new page) Options: Use the choices in this category
to specify how you want the report writer to eject pages.
Separator Characters: Use the choices in this category to
specify separator lines and characters for titles,
individual detail lines, columns, etc.
Miscellaneous Options: Use the choices in this category to
specify whether you want to include a standard two line
header on each page consisting of the page #, date, and
time.
The printer setup and exit codes allow you to send printer
control codes to the printer at the beginning and end of the
report. For example, if you are working with an Epson dot
matrix printer, and want to print a report in condensed
print, you would enter 15 as the setup code and 18 as the
exit code. If you need to enter more than one code,
separate each code with a comma.
If you are working with a laser jet printer and want to
print your report in landscape mode, you would enter
27,38,108,49,79 for the setup code. To print in condensed
print, enter 27,38,107,50,83. Enter 27,69 for the exit code
when using a jaser jet.
The examples given above will work for most dot matrix and
laser jet printers. However, printer control codes can vary
from printer to printer. See your printer manual for the
control codes used by your printer.
If you prefer, you can just leave the printer setup and exit
codes blank. This is ok. Leaving them blank means that the
printer will print in whatever mode the printer is currently
set for.
Page 24
Print Report: Select this option to send the report to the
printer or to a disk file. We suggest using the disk file
option until you are sure you have the report just the way
you want it, since the disk file option displays the report
on the screen while also writing to the disk. You can see
right away whether the report looks the way you want it to.
You can suspend or quit report production by pressing the
Esc key at any time.
If you tell the report writer to prepare a disk file, you
will be prompted for a file name.
Report Status: Select this option to see a summary of the
total configuration being used by the report writer.
Page 25
APPENDIX B - QUERY BUILDER
The query builder allows you to define a condition which a record
must meet in order for the record to be used by your application.
When you Quit the query builder with a query active, your
application will have access to only those records which meet the
query condition.
Think of the query condition as a filter. Records that do not
meet the query condition are temporarily filtered out. The other
records in your database are still there, but they are
temporarily hidden.
You can turn the query (filter) off by selecting Zap from the
query builder menu. All your records are now available to your
application.
When you select the query builder, you will be presented with the
following menu:
Build a new Query
Add to current query
Count matching records
Zap (remove) existing Query
Save current Query to disk
Restore Query from disk
Delete stored queries
What is current Query
Edit current Query
View records matching Query
Quit
Build a New Query: When you select this option, you will be
presented with a list of the fields in the database you are
working with. Here is an example:
Database Field List
< Deleted? >
LNAME
FNAME
TITLE
ORG
STREET
CITY
STATE
ZIP
Page 26
Place the lite bar over the field you want, and press Enter to
select the field.
Ignore the
If you have selected a character type field, the query builder
will display a menu of choices, as follows:
= (EXACTLY EQUAL TO)
<> (NOT EQUAL TO)
< (LESS THAN)
> (GREATER THAN)
<= (LESS THAN OR EQUAL TO)
>= (GREATER OR EQUAL TO)
$ (CONTAINS)
!$ (DOES NOT CONTAIN)
?* (WILDCARD MATCH)
S (IS SIMILAR TO)
B (BEGINS WITH)
E (ENDS WITH)
Hint: Use the $ (CONTAINS) option to have Label Master 5.1 find
records containing a string of characters no matter where it may
be in the selected field. You can also use this option to find
records containing multiple character strings in a field. For
example, enter NY;CA;VA to find records containing NY, CA, or VA,
no matter where they are in the selected field.
Page 27
The query builder will then present the following menu of
choices:
DONE
AND
OR
AND NOT
OR NOT
For many simple queries, you can select DONE. When first
learning and experimenting with the query builder, you will
probably want to select DONE and use the 'View records matching
query' option to see the results of your query specification.
If you wish to include other field specifications in the
query expression, you can select one of the other options, as
appropriate, and repeat the same procedure as above.
An example may help. Let's say your query expression at this
point is something like LASTNAME = "SMITH", and you wanted to
work with only those SMITH's who live in California. Assuming
your database contains a two character STATE field, you would:
1. select AND instead of DONE.
2. select STATE from the field list.
3. select EXACTLY EQUAL TO or CONTAINS
(CONTAINS is often better)
4. enter CA for the state name.
5. select DONE.
Your query expression now contains the appropriate references to
both fields.
When you have created your query expression, Query Active will
flash on the screen. You can now select another option from the
query builder menu. If you Quit the query builder, the
application will filter your records so that only those records
meeting the query (filter) condition will be used.
Add to Current Query: Select this option to add more
specifications to your query expression.
Count matching records: Select this option to have the query
builder count the number of database records that meet the query
condition you have specified.
Zap (remove) existing query: Select this option to remove the
existing query condition. This restores access to all the
database records.
Page 28
Save current query to disk: Select this option to save the
current query condition so you can use it later without having to
redefine it. When you select this option, you will be prompted
for a description of the query condition. Enter any description
you want.
Restore query from disk: Select this option to restore a
previously saved query condition.
Delete stored queries: Select this option to have the query
builder display a list of stored queries. Select the one you want
to delete and the query builder will remove it from the query
file.
What is current query: Select this option to have the query
builder display the current query.
Edit current query: Select this option if you want to manually
edit the current query condition. Unless you are an experienced
database programmer, you will probably not want to do this.
View records matching query: Select this option to view the
records which match the query condition you have specified.
Quit: Select this option to quit the query builder and return to
your application.
The query builder can seem daunting at first. We suggest you
simply experiment with it, building simple query conditions to
get the feel of it. As you become more comfortable with how it
works, try more complex queries. Remember to save queries which
you may use again. This will save you the trouble of redefining
them.
Page 29
APPENDIX C - ZIP+4 SERVICE
This Label Master 5.1 feature allows you to create floppy disks
of Label Master 5.1 records which you can send to the U.S. Postal
Service, or commercial encoding company, where they will convert
your 5 digit zip codes into 9 digit zip codes, and also provide
carrier route numbers. This feature can save you quite a bit of
money since you will pay less for mailings using 9 digit zip
codes and carrier routes.
To take advantage of this feature, you must obtain a copy of the
USPS form entitled Diskette Processing Request Form - ZIP+4
Coding, from any U.S. Post Office. Commercial encoding companies
will provide their own form.
When filling out the USPS form, include this information:
Record Length: 105
Input File Name: DISK1.RKS
(if you have a lot of records, Label Master 5.1 will
automatically create and name the additional files as
DISK2.RKS, DISK3.RKS, etc.
INPUT FIELDS: Field Length Beginning Position
Personal Name: 30 1
Secondary Address: (leave blank)
Delivery Address: 30 31
City: 28 61
State: 2 89
Zip Code: 5 91
OUTPUT FIELDS: Field Length Beginning Position
Carrier Route ID: 4 96
ZIP+4 code: (leave blank)
Add-on Code: 4 100
State (Abbrev.): (leave blank)
Footnote Flags: (leave blank)
Record Type: (leave blank)
For each INPUT records disk Label Master 5.1 creates, you will
have to supply a blank formatted OUTPUT disk to accompany it. The
Postal Service uses the OUTPUT disk to record the updated file.
Both will be returned to you by the Postal Service.
When you select the Zip-Plus-4 feature from the Services menu,
you will be given two options, to produce the INPUT disk which
goes to the USPS, and to process the OUTPUT disk from the USPS.
Select the INPUT disk option to produce disk(s) to go to the
USPS. Select the OUTPUT disk option when you have received the
updated disk(s) from the USPS.
Page 30
Some things to note:
1. When Label Master 5.1 prepares the INPUT disk, it places on
the disk only those records which do not already have a nine
digit zip code or a carrier route number. This means that if you
have added 100 five-zip records since you last updated your
records with the zip-plus-4 service, Label Master 5.1 is smart
enough to place on the INPUT disk only the 100 new records.
2. Not all the records sent to the USPS will come back with nine
digit zip codes and carrier route codes. For example, a record
may contain an incorrect address, which the USPS computer cannot
match to a zip-plus 4 code. If the final four digits are not
added to a zip code, you should check the address to make sure it
is correct. Perhaps it should read 101 Maple Street instead of
101 Maple Road.
3. As a precaution, you should always back up your records before
updating your records with the Postal Service OUTPUT disk. If the
Postal Service, or commercial encoding company, has made any kind
of mistake, and it sometimes happens, you will need to restore
your original records from your back up disk(s) because your zip
codes may be incorrect.
4. Your local Post Office can give you the address of the
diskette processing facility nearest you. Alternatively, you can
mail your diskettes to the national processing facility listed on
the diskette processing form.
5. The Postal Service Zip+4 Diskette Conversion Service is
normally offered on a one-time basis to introduce customers to
the benefits of using Zip+4 codes on their mailings. The Zip+4
Diskette Conversion Service is intended for those customers who
have small files of under 10,000 records. If you have
substantially more records than this, you will probably have to
use one of the commercial encoding companies.
6. The U.S. Postal Service can provide you with a list of
commercial companies that are capable of providing a similar
service to the Postal Service's Zip+4 Diskette Conversion
Service. Each company on this list participates in and has been
certified by the USPS Coding Accuracy Support System (CASS) which
tests the accuracy of their software's address matching logic.
7. Label Master itself does not require CASS certification since
Label Master has no address matching feature designed to encode
addresses with correct Zip+4 coding.
8. For additional information on the U.S. Postal Service's Zip+4
Diskette Conversion Service, you may call the USPS National
Address Information Center at 1-800-331-5746, ext. 424.
Page 31
QUESTIONS AND ANSWERS
Q. The spacing on my labels is off. What's wrong.
A. Printers normally print 6 lines per vertical inch. If you are
using the most common one inch high labels (also sometimes called
15/16 inch labels), this means that you can get five lines of
printing, plus plus one blank line for spacing, on each label.
This is Label Master's default setting. If you take a look at
the label specification screen (the screen that appears when you
select Labels from the main menu) after you first install Label
Master, you will see that Label Master comes with an 'X' beside
five fields, and a 1 on the line that says 'Add these blank lines
to label'. These five X's plus one line for spacing gives you
exactly six lines per label.
If you tell Label Master to print another field, e.g., Country,
so that you now have six X's and 1 line for spacing, you can see
that your data can no longer fit on a 1 inch label. Each
successive row of labels will print lower than it should. You
will have to decide whether you want to buy bigger labels, or
delete one of the X's.
Keep in mind the six-lines-per-inch rule. If you buy 1 1/3 inch
labels, that means you have 9 lines per label. If you tell Label
Master to print five lines of data (by placing an X before five
data lines) you must then type a 4 on the line that says 'Add
these blank lines to label'. 5 plus 4 will give you the nine
lines you need.
Q. I have different groups of people in my mailing list. How can
I work with just one group at a time.
A. You can do this three different ways:
1. Keep all your records in the main LM5.DBF file in the \LM5
directory. This is the default setup. Then use the F10 filter to
work with whatever group you want. This is the easiest way to do
it.
2. Use a separate floppy disk to hold each separate set of
records. To do this, place a formatted disk in drive A (or B).
Select option A (Select Records File) on the Services menu. A
window showing Label Master file locations will pop up. The
first two choices are A: (for the A: drive) and B: (for the B:
drive). Select the drive your disk is in and press the Enter key.
If this is an empty (formatted) disk, Label Master will
automatically create the LM5.DBF, LM5.DBT and index files on the
disk. Work with your records as usual.
Page 342
When working with floppy disks, it is important not to pull the
diskette out until you either quit the program, or switch to
another Label Master file location via Option A on the Services
menu. Otherwise, data may be lost.
3. Use separate hard disk directories to hold each separate set
of records. To do this, you must first tell Label Master about
these directories. You do this by selecting the View option on
the main menu, and then select Label Master File Locations.
This will place you in a window which allows you to add records
to the Label Master File Locations lookup table. To add a new
Label Master File Location, press A (for Add). Now enter the
name of the hard disk directory in which you want to maintain a
Label Master records file. For example, enter C:\LIST1 if you
want to maintain a Label Master records file in thr LIST1
directory on drive C:.
Add as many Label Master File Location records as you want.
Press Q (Quit) to return to the main menu. Now, when you select
option A (Select Records File) on the Services menu, you will see
all the Label Master File Locations listed. Pick the one you
want, and Label Master will switch there.
Label Master always displays the current file location in the
lower left hand corner of the screen.
Q. I live in France where the Zip Code must be printed before the
City. We also use a different format for our dates. Will Label
Master work for me?
A. Yes. Select option D (Defaults) on the Services menu. Tell
Label Master to print the Zip Code before the City.
Select option N on the Services Menu to change the date format to
the one used in France.
Q. I live in Canada where the Postal Code should be printed on
the last line. If a Country is in the address, it should be
printed before the Country.
A. Select option D (Defaults) on the Services menu. Tell Label
Master to print the Zip Code before the Country. If there is no
Country, the Zip code will be printed by itself on the last line,
just as the Canadian postal authorities prefer.
Q. I printed about half my labels and had to stop. How can I pick
up where I left off and print only the remaining labels? I was
printing in Zip Code order.
Page 33
A. Use the F10 Super Query. Then do this:
1. At the Query Builder menu, select Build a New Query. A list of
Label Master fields will appear.
2. Highlight ZIP and press Enter.
3. Select NO for the Expression Builder.
4. Select Equal To or Greater Than.
5. Select Type in a Value to Compare, and enter the Zip Code at
which you want to begin printing.
6. Select DONE.
7. Save the query if you want. If you ever want to do this
again, you can just Restore the query and Edit it to use a
different Zip Code.
8. Select Quit to return to Label Master's main menu.
9. Print your labels as usual.
If you were printing in last name order when you had to stop, and
now want to print the remaining labels, just follow the same
steps as above, substituting the Last Name for the Zip Code.
Q. When I am finished adding or editing a record, is there a
single key I can press to finish without pressing the Enter key
several times to get to the end of the record?
A. Yes. Press the PgDn key to finish.
Q. Is there a fast way to erase the information in a field?
A. Yes. Press Ctrl Y, i.e., hold down the Ctrl key and press the
Y key. If you make a mistake, and want to bring back what you
just erased, press Ctrl U to undelete the data.
Page 34
IMPORTANT NOTE
WE ASSUME NO RESPONSIBILITY FOR LOSS OF DATA.
Please make regular backup copies of your records to protect
against accidental erasures or system malfunction. All hard
disks will fail eventually. The only question is when.
Your records are in the files called LM5.DBF and LM5.DBT. These
two files MUST be backed up at the same time.
In addition to the DOS backup.com and restore.com programs which
come free with each copy of DOS, there are several commercial
programs available at your local software store for saving and
restoring copies of your records. These include:
-Central Point Backup
-Peter Norton Backup
-Fastback Plus
Should you ever need to restore backed-up files, please reindex
your records (Services Menu) after restoring.
In addition to backing up your records onto disks or tape, we
also suggest you use Label Master's hard copy report feature
(Services -E) to periodically print a hard copy of your records
and file it away. If a worst case scenario, you can always
re-type your records from this printout.
Page 35
TECHNICAL SUPPORT
We will be glad to help with any problems you may have.
You may contact us for technical support by:
-Compuserve E-Mail at 72357,2034 - 24 hours a day.
-FAX at 703-534-4358 - 24 hours a day.
-Voice at 703-534-1726 - 9:00 to 5:00 EST Mon-Fri.
-Answering machine at 703-534-1726 - 24 hours a day.
-Mail at:
RKS Software, Inc.
3820 N. Dittmar Road
Arlington, VA 22207-4565
ASSOCIATION OF SHAREWARE PROFESSIONALS
Robert K. Summers is a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the shareware
principle works for you. If you are unable to resolve a
shareware-related problem with an ASP member by contacting the
member directly, ASP may be able to help. The ASP Ombudsman can
help you resolve a dispute or problem with an ASP member, but
does not provide technical support for members' products. Please
write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442
or send a Compuserve message via Compuserve Mail to ASP Ombudsman
70007,3536.
Page 36
NOTES FOR CONVERTING FROM EARLIER VERSIONS
If you are upgrading from an earlier version of Label Master, you
can transfer those records into Label Master version 5.1 by using
option G on the Services menu. Select option G, then the dBase
sub-option. When prompted for the name of the file to append,
enter the name of the records file for the earlier version of
Label Master, as follows:
- if upgrading from version 4.0, 4.1, or 4.2, enter:
C:\
- if upgrading from version 3.0 or 3.1, enter:
C:\
Enter the name of the directory containing your previous records
where you see
Label Master version 5.1 cannot automatically convert records
from versions prior to version 3.0. However, we will be glad to
convert them for you. Please contact us for details.
Page 37
CHANGE LOG (beginning with version 5.1b)
Version 5.1b: Adds Delivery Point Bar Code (DPBC) capability.
Page 38
ASP HUB NETWORK BULLETIN BOARDS
In an effort to make it easier for you to obtain your favorite
software, the latest updates of many ASP authored programs can be
found on the BBSs listed below. These BBSs are members of the
ASP Hub Network (AHN).
Zone 1 - East Coast USA
North-East Coast Mid-East Coast
[Site #1] [Site #2]
The Consultant BBS The Break RBBS
Jay Caplan Bruce Jackson
P.O. Box 8571 4660 Whitaker PL
New York NY 10116-4655 Dale City, VA 22193-3011
Data1) 718-837-3236 Data1) 703-680-9269
Data2) 703-551-0000
Zone 2 - North Mid-USA Zone 3 - Southern Mid-USA
[Site #3] [Site #4]
The Twilight Zone The DataExchange BBS
John Hrusovszky Don Morris
1119 E. Main St 119 Herring St.
Auburndale, WI 54412 Leesville, LA 71446
Data1) 715-652-2758 Data1) 318-239-2122
Zone 4 - West Coast USA
[Site #5] [Site #6]
Attention to Details BBS Space BBS
Clint Bradford Owen Hawkins
5085 Trail Canyon Dr PO Box X
Mira Loma CA 91752 Menlo Park, CA 94026
Data1) 909-681-6221 Data1) 415-323-4398 (ASP)
Data2) 415-323-4193
Zone 5 - Canada
[Site #7]
Knightec BBS
Phil Knight
35 Robb Blvd #6
Orangeville, ONT L9W 3L1
Data1) 519-940-0007
These BBSs are bound by special agreement with the ASP. In the
case of a dispute contact the ASP Omsbudsman.
Page 39
INDEX
ASCII. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Backup copies. . . . . . . . . . . . . . . . . . . . . . . . . 34
Bar Codes. . . . . . . . . . . . . . . . . . . . . . . . . .9, 10
Blank lines. . . . . . . . . . . . . . . . . . . . . . . . . . .9
Bulk mail. . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Carrier Route. . . . . . . . . . . . . . . . . . 5, 9, 10, 18, 29
Code your records. . . . . . . . . . . . . . . . . . . . . . . .7
CONFIG.SYS . . . . . . . . . . . . . . . . . . . . . . . . . . .6
DBase records. . . . . . . . . . . . . . . . . . . . . . . . . 15
Delete a record. . . . . . . . . . . . . . . . . . . . . . . . .8
Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Duplicate records. . . . . . . . . . . . . . . . . . . . . . . 14
Emulation mode . . . . . . . . . . . . . . . . . . . . . . . . 11
Envelope . . . . . . . . . . . . . . . . . . . . . . . . . 13, 18
Esc key. . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Filter . . . . . . . . . . . . . . . . . . . . . . . . . . 18, 25
Floppy disk. . . . . . . . . . . . . . . . . . . . . . . . . . 11
Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Label width. . . . . . . . . . . . . . . . . . . . . . . . . . .9
Labels across. . . . . . . . . . . . . . . . . . . . . . . . . .9
Laser jet labels . . . . . . . . . . . . . . . . . . . . . . . 10
Left margin. . . . . . . . . . . . . . . . . . . . . . . . . . .9
Memo field . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Monochrome . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Multiple mailing labels. . . . . . . . . . . . . . . . . . . . 18
New directory. . . . . . . . . . . . . . . . . . . . . . . . . 12
Query builder. . . . . . . . . . . . . . . . . . . . . . . . . 25
Query condition. . . . . . . . . . . . . . . . . . . . . . . . 19
Quick Query. . . . . . . . . . . . . . . . . . . . . . . . . . 18
Register . . . . . . . . . . . . . . . . . . . . . . . . . . 3, 5
Registered owners. . . . . . . . . . . . . . . . . . . . . . . .3
Replace any text . . . . . . . . . . . . . . . . . . . . . . . 15
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Separate mailing list. . . . . . . . . . . . . . . . . . . . . 11
Super Query. . . . . . . . . . . . . . . . . . . . . . . . . . 18
Technical support. . . . . . . . . . . . . . . . . . . . . . . 35
Temporary first line . . . . . . . . . . . . . . . . . . . . . 10
WordPerfect. . . . . . . . . . . . . . . . . . . . . . . . . . 14
-- LABEL MASTER REGISTRATION --
CREDIT CARD ORDERS ONLY
You can order with MC, Visa, Amex, or Discover from Public
(software) Library by calling 800-2424-PsL or 713-524-6394 or by
FAX to 713-524-6398 or by CIS Email to 71355,470. You can also
mail credit card orders to PsL at P.O.Box 35705, Houston, TX
77235-5705.
THE ABOVE NUMBERS ARE FOR ORDERS ONLY
Any questions about the status of the shipment of the order,
refunds, registration options, product details, technical
support, volume discounts, dealer pricing, site licenses, etc,
must be directed to RKS Software, Inc. at 703-534-1726.
To insure that you get the latest version, PsL will notify us the
day of your order and we will ship the product directly to you.
NON-CREDIT CARD ORDERS
If you prefer to pay by check, please complete this form and mail
to RKS Software, Inc., 3820 N. Dittmar Rd., Arlington, VA 22207.
Enclose your check for $39.00, plus $4.00 shipping/handling for
U.S. and Canada, and $6.00 shipping/handling for other
international orders.
We accept all U.S. and foreign Postal Money Orders, and will also
accept checks drawn on foreign banks.
SEND TO:
Name: _________________________________________________________
Address: ______________________________________________________
City: _______________________ State: ________ ZIP: ___________
Phone:_________________________________________________________
Send: ___ 5 1/4 inch disk __ 3 1/2 inch disk
Whether you order by credit card through The Public (software)
Library, or by check to RKS Software, you will receive directly
from RKS Software, Inc. a copy of the most recent version of
Label Master, entitlement to technical support, and notification
of future upgrades at a discounted price.
---------------------------------------------------------------
December 14, 2017
Add comments
Great fo find you again……………I used LabelMaster for 17 years – DOS version and never converted to MS.
Now I will need a Windows 10 version. Will you be able to supply.???….alsirois