Category : Databases and related files
Archive   : GRADEBK.ZIP
Filename : CGB.UG2

 
Output of file : CGB.UG2 contained in archive : GRADEBK.ZIP

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Page A) Review User's Guide
8A
Select this operation if you want to get a printed copy of
the User's Guide or if you want to display pages from the User's
Guide on the video screen.
Each printed page of the User's Guide is divided into a
top, A, and bottom, B, portion. Each portion fits conveniently
onto a screen.
To display the User's Guide, you select a beginning page by
properly responding to the first command. You can then page
forward through the User's Guide. If you want to "flip back",
type a period for the Main Menu, type A again, and then request
a new beginning page.










Page B) Begin a new gradebook
8B
Select this operation if you want to erase any entries in the
gradebook and begin using (or reusing) it or if you simply want to
erase all entries in the gradebook. If any entries have been made in
the gradebook, they are not erased until you give your explicit okay.
You begin using the gradebook by completing the gradebook cover.
The information recorded on the cover includes the instructor,
the term (or semester) and year, anything you want to record under
the heading of "Notes", a password, and a blue gradebook indicator.
The only values which must be given are your name as "Instructor" and
a Y (yes) or N (no) to indicate whether the gradebook should appear
on a color monitor in blue with white lettering.
If you give a password, make sure you type it carefully and
remember it. The actual value never appears on the screen. As you
type a password, "*"s appear in place of the characters you type.
When you press RETURN, the value appears as "**********". If you
supply a password for your gradebook, CGB will always request the
password from you, or anyone else, the first time an attempt is made
to access or update the gradebook in any manner. Of course, if the
correct password is not given, the operation will be denied. (A
universal password is available from the developer.)

Page C) Change the gradebook cover
9A
Select this operation if you want to change the information
recorded on the gradebook cover, including the password.
A password can be supplied for the first time or its value
changed. A password is eliminated by changing its value to blank.
If you want to change the color of the gradebook (on a color
monitor), change the blue gradebook indicator.















Page D) Add class(es), measure(s), or student(s)
9B
Select this operation if you want to add one or more classes
to your gradebook or one or more students or measures to a class.
You can add up to 10 classes to the gradebook. Each class can
contain up to 250 students and 25 measures. A "measure" is something
for which grades are recorded, e.g. a test, a homework assignment,
absences, a midterm grade, an average, or a final letter grade.
Information about a class includes the class id, title, grading
method, grade scale, and notes. You must give a unique class id,
e.g. MATH 200. You do not have to give a title, e.g. INTRODUCTION TO
MODERN ALGEBRA. The grading method indicates what type of grades you
will be entering and how CGB should compute the grade average. You
enter A, B, C, D, or E. Use method A or B if you will be entering
letter grades. Standard letter grades are: A, A-, B+, B, B-, C+, C,
C-, D+, D, D-, F+, and F. Use method C, D, or E if you will be enter-
ing numeric grades, i.e. percentage scores or point values. If the
grade average should be computed based on all measures having equal
weight, use method A or C. Use B or D if measures will be assigned
percentage weights. If the grade average should be computed simply
by dividing the total of all points earned BY the total of all points
possible, use method E. For grading method A or B, a grade scale is
displayed which shows the point value of each standard letter grade.
Page The point values are used to compute averages and standard deviations.
10A For grading method C, D or E, a default grade scale is displayed which
shows letter grades A, B, C, D and F and for each a percentage value
cutoff. You can accept this grade scale, blank it out, or give your
own letter grades and cutoffs. The grade scale is used by CGB to
assign letter grades to students based on the computed percent
averages of their numeric grades. It can also be used as a basis for
showing the distribution of grades for some measure. You can give a
new grade scale or change it at anytime. Enter anything you wish for
"Notes", or leave it blank.
Information about a measure includes the measure id, date,
weight, and perfect grade. You must give a measure id which identi-
fies the measure from others recorded for the class, e.g. EXAM #1.
Do not use AVERAGE, ADJ AVG, or LETTER. These terms are used by CGB
as ids for standard computed measures. The measures which you add
for a class are termed "basic" measures. YOU enter grades for basic
measures. When you "Compute grades", a Main Menu operation, CGB auto-
matically adds to a class "computed" measures, like AVERAGE. CGB
computes the grades for these measures. Measures for a class are kept
in order based on their assigned date. You need not give a date when
you first add a measure. Any undated measures are placed after dated
ones and are ignored when grades are computed. "5/4/87", "5-4-87",
"05/4/87", and "05/04/87" are acceptable ways of entering May 4, 1987.
Page If the grading method for the class is B or D, you must enter a weight
10B for the measure expressed as a percentage. For grading method A or B,
the perfect grade for a measure is always an "A". For other grading
methods, you must give the perfect grade, i.e. the maximum possible
score or point value. The largest value allowed is 999.
Information about a student includes the student id, name,
number, and notes. You must give a student id which identifies the
student from others in the class. A short student id, e.g. student
initials, allows you to quickly record grades. Having students place
their assigned student id on their work speeds up the process even
more. Students in a class are kept alphabetically ordered by name.
Therefore, enter the student's name in last name, first name format,
e.g. "DOE, JOHN T.". A student name must be unique within a class.
For "Number", you can enter a student number or phone number, or you
can leave it blank. CGB allows certain grade reports to be printed
showing student number only (for posting) and/or in number order.
This is the only use CGB makes of "Number". For "Notes", enter
anything you want (e.g. comments about performance or address) or
nothing at all. When you add the first student to a class, you are
asked whether you want to record any notes for students in the class.
If you do, up to 175 students can be entered in the class. If you
do not, entries for "Notes" are eliminated, and up to 250 students
can be entered in the class.
Page E) Remove class(es), measure(s), or student(s)
11A
Select this operation if you want to remove one or more classes
from your gradebook or one or more students or measures from a class.
Removing a class also removes all measures and students
associated with that class.
Removing a measure also removes all grades associated with that
measure.
Removing a student also removes all grades assigned to that
student.













Page F) Change class(es), measure(s), or student(s)
11B
Select this operation if you want to change information recorded
about one or more classes or one or more students or measures within
a class.
Some restrictions apply to changing information recorded about
a class or measure. The grading method for a class cannot be changed
if a measure already exists for the class. A measure id cannot be
changed to AVERAGE, ADJ AVG, or LETTER. However, a standard computed
measure id can be changed to some other value. For example, you could
change LETTER to MID TERM. The reason you might do this is discussed
under the operation "H) Compute grades". Unless you change the id of
a standard computed measure, you cannot change any other information
recorded about the measure. The weight of the standard computed
measure LETTER cannot be changed even after its id has been changed.
The perfect grade for a measure with letter grades cannot be changed
since it is always an A. If you change the perfect grade value for
a measure, a check is made to ensure that the existing numeric grades
for that measure do not exceed the new value.
Changing information about a basic measure has no affect on any
existing computed grades. That is, computed grades can be made
"out-of-date" by subsequent changes made to measures.

Page G) Enter or change grade(s)
12A
Select this operation if you want to enter or change one or
more grades for a particular measure of a class.
If you do not enter a grade for an existing measure and
student, the grade remains blank. When CGB computes grades, a
blank grade for a relevant measure is counted as a 0 (or "F" if
entered grades are letter). You can mark a grade as "excused" by
typing an "*" in the first character position, e.g. "*45", "*F ",
"***", or "* ". Excused grades are not counted when computing
grades.
You can change grades even for computed measures. For example,
you can change a computed LETTER grade from a "C+" to a "B-" or,
perhaps, a "D " to a "NP" meaning "No Pass".
Changing grades has no affect on any existing computed grades
which were based on the changed grade. That is, computed grades can
be made "out-of-date" by subsequent grade changes.






Page H) Compute grades
12B
Select this operation if you want CGB to compute grades for
a class, either final grades or grades to date.
For numeric grades, you can compute AVERAGE, ADJ AVG (adjusted
average), and LETTER grades. AVERAGE and ADJ AVG are computed as
percentages, and LETTER grade is computed as a letter grade. For
letter grades, you can compute AVERAGE and ADJ AVG, both of which
are computed as letter grades.
CGB computes grades by first creating a standard computed
measure and adding it to the class. For example, a measure with
id AVERAGE is added to the class before computing average grades
for each student in the class. This allows you to treat standard
computed measures in many respects just like the basic measures
that you add to a class. In most cases, you can even change them
to basic measures. More on this later.
Before you can compute AVERAGE, you must remove any previously
computed AVERAGE measure or change its id. You must give a date
for the AVERAGE measure. Average grades will be computed based on
all basic measures dated on or before this date. For grading method
A or C, an unweighted average is computed, i.e. all measures are
counted equally. For grading method B or D, a weighted average is
computed based on the percentage weight assigned to each measure.
Page For grading method E, the average is computed as the total of all
13A grades (points earned) divided by the total of all perfect grades
(maximum points possible). Note that a basic measure can be excluded
from the average computation by either blanking the date or, if the
grading method is B or D, setting its weight to 0. An average grade
is not computable for a student if all grades encountered have been
excused. In this case, the average grade is left blank and any other
grades computed based on the average are left blank.
ADJ AVG is computed based on an existing AVERAGE. Before you
can compute ADJ AVG, you must remove any previously computed ADJ AVG
or change its id. There are three types of "adjustments" you can make
to AVERAGE grades. Only the last is allowed for letter grades. You
can increase each average grade by a percentage factor. For example,
an average grade of 70 if increased by 10% would be 77. Next, you
can adjust each average grade by a percentage increment. For
example, an average grade of 70 if adjusted by a 10% increment would
be 80. Finally, you can adjust each average based on an extra credit
measure. You give the id of the measure and the percentage weight
to be given the extra credit effort. (This weight may be different
from the weight recorded for the measure.) For example, an average
grade of 70 if adjusted by an extra credit measure "PROJECT 3" with
weight 10% and grade 80, would be 78. For numeric grades, you can
indicate any combination of the above to compute ADJ AVG.
Page When computing both AVERAGE and ADJ AVG, CGB rounds the final
13B result to the nearest integer or letter grade.
LETTER grades are computed based on an existing ADJ AVG or, if
not present, an existing AVERAGE. Again, before you can compute
LETTER grades you must remove any existing LETTER measure or change
its id. The computation of letter grades is based on the grade scale
that is currently given for the class.
AVERAGE, ADJ AVG, and LETTER measures are called standard
computed measures. The weight of these measures is set to "**".
You can change the ids of these measures in order to retain the
computed grades. For example, you could change LETTER to MID TERM.
These letter grades are then retained when final LETTER grades are
computed. When you change the id of a standard computed measure,
it is no longer a "standard" computed measure but it is still a
computed measure as long as you don't change it weight. As such,
it is ignored in computing grades. However, if you change its
weight from "**" to blank or a percentage value, it is now a
basic measure!





Page I) Regrade class(es)
14A
Select this operation when you want to remove all grades for
one or more classes in order to begin the grading process over again.
When you perform this operation on a class,

1) all computed measures and associated grades are removed,
2) the dates of all basic measures are blanked, and
3) all entered grades are blanked.














Page J) Copy measures from another class
14B
Select this operation if you want to copy all measures from
one class to another. This operation provides the mechanism that
allows you to enter a set of measures once and use them for multiple
classes.
The class to which you are copying the measures should not
already contain measures. Also, the grading method for both classes
must be the same.














Page K) Copy students from another class
15A
Select this operation if you want to copy all students from
one class to another. This operation provides the mechanism that
allows you to enter a group of students once and place them into
multiple classes.
The class to which you are copying the students should not
already contain students.















Page L) Review class performance on a measure
15B
Select this operation if you wish to review the grades in a
class for a particular measure.
You can select one or more of the following types of review:

A) List students and grades in name order
Each student along with their grade on the measure is listed.
Students are listed alphabetically by name.

B) List students and grades in grade order
Each student along with their grade on the measure is listed.
Students are listed in descending order of grade. Students
with excused or blank grades are listed last.

C) Give grade summaries
The following values are shown for the measure: the number of
assigned grades (i.e. not blank or excused), missing grades
(i.e. blank), and excused grades; the highest, lowest, median,
and average grade; and the standard deviation.



Page D) List grades from highest to lowest
16A The assigned grades for the measure are listed in descending
order. No student information is given.

E) Show grade distribution (via histogram)
The distribution of assigned grades among specified categories
is shown by means of a histogram. If letter grades, they are
categorized by distinct letter grade. If numeric grades, you
can categorized them by the existing grade scale, by ranges
which you specify by giving the inclusive lower boundary of
each range, or by up to 13 distinct grade values.

For each type of review, you can print the information as it is
displayed on the video screen.









Page M) Review a student's performance
16B
Select this operation if you wish to review grades within a
class for a particular student.
You can select one or more of the following types of review:

A) List measures and grades
Each measure along with the student's grade is listed. The
measures are listed in order by date. Undated measures are
listed last.

B) Give summary of grades and projections for final average.
Only measures dated on or before the current date are analyzed.
The current date, id of the last measure, number of measures,
number of missing (i.e. blank) and excused grades, current
average, and total weight of measures is given. For numeric
grades, the average is given as a percentage. Total weight is
blank if measures are unweighted. Projections for final average
give the average on remaining measures (i.e. future average)
that will be required to obtain various final averages. These
projections are based on the current average, existing grade
scale, and total weight of the measures to date. For grading
method A or C, you are asked to give an estimate of the number of
Page remaining measures so that the total weight of the measures to
17A date can be determined. For grading method E, you are asked to
give an estimate of the total weight of the measures to date,
i.e. the percentage of the total points possible on all measures
that is present in measures to date. If a future average is not
shown, it implies that the listed final average cannot be
attained. It is important to note that the final average can be
guaranteed only if the listed future average is attained without
the benefit of rounding.

For each type of review, you can print the information as it is
displayed on the video screen.











Page N) Print grade report(s)
17B
Select this operation if you want to print grade report(s) for
dissemination to students, posting, or submittal to administration.
You can do the following:

A) Print GRADE REPORT slips for handout
Five slips are printed per page. Each slip gives the current
date, measure id, term, year, instructor, class id, title,
student number, name, and grade obtained on the measure.

B) Print GRADE REPORT for posting
This report gives the current date, measure id, term, year,
instructor, class id and title and lists for each student
the student number and grade obtained on the measure. Students
are listed in ascending order of student number.

C) Print GRADE REPORT for submittal (in student Name order)
This report is the same as B except that student names are
printed and students are listed in alphabetical order by name.

D) Print GRADE REPORT for submittal (in student Number order)
This report is the same as C except that students are listed
Page in ascending order of student number.
18A





















Page O) Print report on missing grades
18B
Select this option if you want to print a report on one or more
classes which indicates for all students and measures which grades
are missing, i.e. blank. You can use this report to have students
verify that grades were recorded for the work that was done.
This report is printed in the same format as the actual grade-
book. (See operation P.) It differs in these respects:

1) A blank grade for a dated measure is printed as "?".
2) An excused or assigned grade for a dated measure is printed
as "G".
3) No other grades are printed.
4) Class and student notes are not printed.
5) Student numbers are not printed.








Page P) Print the gradebook
19A
Select this operation if you want to print all of the gradebook
or the pages for one or more classes.
You can print gradebook pages using an 80 or 132 character
linesize. Use the larger linesize if your printer permits it. The
80 character linesize requires each gradebook page to be printed as
two physical pages, A and B. When these pages are properly joined,
a full gradebook page (132 character linesize) is obtained.
If a student number is blank, "Number:" is not printed. Also,
if both student notes are blank, "Notes: 1) ... 2)" is not printed.












Page Q) Quit
19B
Select this operation when you have completed all of the
operations you wish to perform on the Computerized GradeBook at
this time.
After any required writing to the diskette has been completed,
the gradebook is "put away" and the MS-DOS prompt "A>" reappears.
You can now turn off the video and the computer.
DO NOT TURN OFF THE COMPUTER BEFORE YOU "Quit" CGB. If you do,
you may lose the changes you have made to the most recent class
and/or the gradebook cover.












Page CHAPTER 8. HANDLING UNUSUAL SITUATIONS
20A
This chapter suggests things you might do to "get around"
certain limits imposed by the Computerized GradeBook.

A) A class with more than 250 students.

You could treat the class as two classes in your gradebook.
For example, CHEM 100 could be entered in the gradebook as
CHEM 100 1 and CHEM 100 2, sections 1 and 2 respectively. Students
with lastnames beginning with A through M could be placed in
CHEM 100 1 and the remainder in CHEM 100 2.

B) A class requiring more than 25 measures.

From the first 24 measures you could compute AVERAGE. Then
change the id of AVERAGE to an appropriate id, say AVG TERM 1, and
change the weight from "**" to an appropriate percentage. (This
technique requires the use of grading method B or D). AVG TERM 1
is now a basic measure and represents the average of the first
24 measures. Now remove the first 24 measures. If you wish to
retain a record of these measures, before you remove them make a
copy of your gradebook diskette or print the pages for the class.
Page C) Gradebook diskette full
20B
Remove DOS, COMMAND.COM, DISKCOPY.COM, and DISKCOMP.COM from the
CGB diskette. If this is done, you must use another diskette to boot
the system and backup your gradebook.
Another approach is to print a copy of the User's Guide and then
remove CGB.UG1 and CGB.UG2 from the CGB diskette. If this is done,
you will not be able to display pages from the User's Guide.














The End