Category : Databases and related files
Archive   : ADRSBK3.ZIP
Filename : ADDRESS.DOC

 
Output of file : ADDRESS.DOC contained in archive : ADRSBK3.ZIP



THE ADDRESS BOOK Version 3.00


TABLE OF CONTENTS



INTRODUCTION ........................................ 3

brief overview and features

OPENING SCREEN ....................................... 4

setup modem
DIALOUT #
geting to/creating data files

MAIN MODE ........................................... 5,6,7

general description of MAIN MODE (pg 5)
key functions in MAIN MODE (pg 5,6,7)
pressing keys to go to records (pg 6)
untagging all records (pg 6)
exiting program (pg 7)
saving tags on exiting (pg 7)
tagging individual records (pg 7)

ADD MODE ....................................... 8,9

general description of ADD MODE (pg 8)
description of fields (pg 8)
use of key in Group: field (pg 8)
calling extensions inner office (pg 8)
calling long distance within
your area code (pg 8)
key functions in ADD MODE (pg 9)

MODIFY MODE ..................................... 10

desription of MODIFY MODE
key functions in MODIFY MODE (see also ADD MODE)

DELETE MODE ..................................... 11

description of DELETE MODE
key functions in DELETE MODE

SEARCH MODE ..................................... 12,13,14

general description of SEARCH MODE (pg 12)
description of each search field (pg 12)
use of key in Group: field (pg 12)
examples of uses (pg 13)
key functions in SEARCH MODE (pg 14)
(un)tagging all records (pg 14)



THE ADDRESS BOOK Version 3.00

TABLE OF CONTENTS

continued

PHONE MODE ...................................... 15

general description of PHONE MODE
key functions in PHONE MODE
logging (keeping track) of telephone calls
calling extensions inner office
calling long distance within your area code



PRINT MODE ...................................... 16,17,18,19

dsplayd, tagged, all (pg 16)
cards, labels (pg 16)
envlope (pg 17)
return address option (pg 17)
examples (pg 18)
key functions in PRINT MODE (pg 19)

FILES MODE ........................................... 20

general description
key functions in FILES MODE


THE ADDRESS BOOK Page 3 Version 3.00


INTRODUCTION

If you have read README.1ST continue. If you haven't please do
so before continuing.

THE ADDRESS BOOK is written for both Monochrome & Color Monitors.
If you have a monochrome monitor, just simply run the program & it
will automatically operate in Monochrome mode.

THE ADDRESS BOOK is, a rolodex type program written to be simple
enough so that it can be used in your home and powerful enough to
be used at your office to maintain a list of your friends,
relatives, business associates, contractors, suppliers etc.

FEATURES:

:1000 records per file :Multiple Files
:Add Records :Modify Records
:Delete Records :Search 7 different ways
:Print Envelopes :Return address option
:Print Labels (3 choices) :Telephone from Records
:Log your calls :Com1 or Com2
:Tone or Pulse :outside line access for
:Monochrome or Color offices
:Tag Records for use with options :Option of saving tagged
:Press any key takes you to first records on exit
name beginning with that character

THE ADDRESS BOOK is copyright and is released for distribution by
the author for uploading to (in its original form with all files
unchanged) and downloading from BBS's provided that no other
person, other than the author, may accept payment or royalties
for this program (See README.1ST for complete details).

We have worked very hard at putting this program together & have
given it to you in its complete form.

Try THE ADDRESS BOOK and if you feel it will be of benefit to you,
please register yourself with us, & let us know of your suggestions
for improvements so that we may be able to continually improve
THE ADDRESS BOOK.

A form in the file, FORM.DOC, is provided for your convenience.

The cost to register is $25.00 (Ontario residents add 8% sales tax)
per computer using THE ADDRESS BOOK.

If you have any problems or suggestions please let us know.

To register or discuss the program please call or write:


THE ADDRESS BOOK
75 Breckonwood Cres.
Thornhill, Ontario.
Canada
L3T 5G8
Telephone (416) 229-2211 Voice
(416) 889-2012 Fax



THE ADDRESS BOOK Page 4 Version 3.00


OPENING SCREEN




KEYS

Allows you to configure THE ADDRESS BOOK
to operate with either COM1 or COM2,
Tone or Pulse for your modem & telephone
line.

THE ADDRESS BOOK defaults to COM1, TONE. To
change the default, just move the cursor over
COM2, press & the second box appears,
with TONE, PULSE, allowing you to change to
PULSE. Pressing on your choice gives
you a third box which is ONLY NEEDED in an
office environment that requires dialing a 1
or 2 digit number to get an outside line.
Just type in the LINEOUT # (usually '9') up
to 2 digits & press save.
If you decide to return to previous boxes
just press . After you have made your
choice(s), Press to save & continue on
to enter your file name. The check marks show
the present configuration.

Exit THE ADDRESS BOOK

Accepts default file name (ADDRESS)*.

or

type in your own file name, including the
Drive & subdirectory you wish to keep your
data file in. If you wish to keep it in the
directory you are in just type in the name.

____________________________________________________________
Example: a:\ADDRESS\YOURFILE takes you to A: drive
subdirectory ADDRESS and the file YOURFILE.

OR

YOURFILE keeps you in the directory you are in
& the file YOURFILE.
_____________________________________________________________
* THE ADDRESS BOOK adds .FIL to all address directory files
File name becomes ADDRESS.FIL or YOURFILE.FIL


After pressing you are in


MAIN MODE

If you have any tagged records a message will appear for 3 seconds
telling you that there are tagged records in this file.



THE ADDRESS BOOK Page 5 Version 3.00


MAIN MODE


SCREEN


At the top of the screen, above the top card, the file name,
if you have a real time clock, today's date, and the correct time.

Top right hand side is 'Records:' giving the total number of records
in this file.

Bottom right hand side is 'MAIN MODE'. This changes to display the
mode you are in presently.

Bottom left hand side 'F1=HELP'. Press & all Function keys &
their uses are displayed at bottom of screen.

6 cards (records) are displayed in centre screen. They can be
scrolled up or down or worked with as described below.

The following will give you a description of each key in MAIN
MODE but a full description of how to use each 'MODE' follows.

KEYS MODE ACTION


F2 ADD Screen clears front card & cursor
appears ready for entering info.

F3 MODIFY Screen displays front card with
cursor in first field ready for
editing.

F4 DELETE Delete front displayed card or
tagged cards.

F5 SEARCH Select from 7 search options to
find records.

F6 PHONE Allows you to call, through your
modem, telephone numbers in your
records.


F7 PRINT For various printing jobs.


F8 FILES To change to different file.


THE ADDRESS BOOK Page 6 Version 3.00


MAIN MODE (cont'd)

KEYS ACTION

ANY KEY Press any character key (alphabet or
number) & you will be moved to the
first 'Name:' or 'Company:' beginning
with that character or the closest
one after it if no name begins with
that character. Numbers are before
the alphabet. Therefore if you do not
have a company that starts with a
number, it will go to the A's.

F1 All 'F' Keys & their functions
appear at the bottom of the
screen. Press any key & it will
disappear.

F9 Untags only - all records tagged.

F10 In most programs the changes you
make are really made in RAM for
speed & are generally saved on exit.
If you wish to save more frequently
just push F10 & you will be saving
the whole file. Also see 'Esc'

Up Arrow Scrolls 1 record up.

Dn Arrow Scrolls 1 record down.

Page Up Moves 6 records up.

Page Down Moves 6 records down.

Home Moves to beginning of records
sorted alphabetically from 'Name'
field or 'Company' if there is
nothing in 'Name'.

End Moves to end of records sorted
alphabetically by 'Name' field or
'Company' if there is nothing in
'Name'.



THE ADDRESS BOOK Page 7 Version 3.00


MAIN MODE (cont'd)

Esc Leaves THE ADDRESS BOOK. If you are
a hard disk user, THE ADDRESS BOOK
will make a backup of your file first
so if there was a problem in writing
your file over its original file, you
will find in the THE ADDRESS BOOK
directory, a file 'EZF$$$.FIL' which
can be used. If the transfer was
successful EZF$$$.FIL will be 0
bytes.

SPECIAL FEATURE Prior to exiting, if you have tagged
records, you will be given the
opportunity to 'SAVE TAGS' Yes or NO.
If you say 'Y'es the file will be
saved with all tagged records in
place so that on returning to the
same file you will find all
previously tagged records still
tagged. If you choose 'N'o, the file
will be terminated without the tags.

Enter Tags front displayed record or
untags it if already tagged.


THE ADDRESS BOOK Page 8 Version 3.00

ADD MODE

Enter from MAIN MODE to add new records to the file.

Having pressed the front displayed card disappears & the
cursor is displayed in the 'Name' field ready for entering data.

You can leave any field blank. So enter what info you have &
save your records at any time, from any field.(F10)

THE ADDRESS BOOK sorts automatically alphabetically by 'Name'
but if this is blank it sorts alphabetically by 'Company'.

Some fields deserve a bit of explanation:

Name: Can be entered as 'John Smith' or 'Smith, John'. When in
PRINT MODE & wish to print an envelope or label, THE ADDRESS
BOOK when it finds 'Smith, John' will automatically turn it
around for you & print 'John Smith' removing the comma. If
it finds 'John Smith' it leaves it that way (see PRINT MODE).

Group: People classified under common meaning to you ie: doctors,
contractors, relatives, clients etc. (see SEARCH MODE).
Press & a box will appear with all the 'Group' names you
have already created. Scroll through them & if you find one
you want to use press & it will appear in the field.
If you decide to create a new one, just press & you will
be back to the field to enter a new name.

Company: THE ADDRESS BOOK records are sorted alphabetically by this
field if there is nothing in 'Name:' field. If this is the
case you will see in boxes 2-6, Name: field & Group: field
replaced by Company: field.

Prov/St: Good for U.S. & Canada, allowing up to 3 characters.
This field automatically capitalizes when you press .

Pcode: Good for U.S. & Canada (or any 7 digit postal code). Allows
entry of numbers or letters.
This field automatically capitalizes when you press

Phone: 4 separate fields for phone numbers. Each allows you to name
them OFFICE, HOME, CAR, FAX, PAGER or leave blank. If you
intend to use PHONE MODE, do not put in area codes when
putting in local numbers (see PHONE MODE).
To bypass DIALOUT # in SETUP for an individual # simply put an
'*' in first character of area code box. This will allow you
to use THE ADDRESS BOOK to call inner office extension numbers

Place the extension numbers in any position in phone ie:
1(* )23 - or 1(* ) -2492.

To dial a number that is within your area code but long
distance (dial 1) than put '1' in same spot as you would '*'
ie: 1(1 )555-1234.




THE ADDRESS BOOK Page 9 Version 3.00

ADD MODE (cont'd)


KEYS ACTION

F10 Saves entered data in a new record
when pressed.

Esc Leaves ADD MODE & returns to MAIN MODE.

Enter Moves cursor to next field. If pressed
in 'Note' field it automatically saves
your record.

Up/Dn Arrows Moves cursor back & forth 1 field.

BkSpace Erases 1 character to left of cursor
within current field.

Insert Toggles on & off allowing insertion
at the current cursor position.

Delete Deletes character at current cursor
position & moves everything right of
cursor 1 position to left.

Home/End Moves cursor to beginning or end of
characters within current field.

Page Up Moves cursor to first field (Name).

Page Dn Moves cursor to last field (Note).

F6 Moves cursor to Phone #1 field.



THE ADDRESS BOOK Page 10 Version 3.00

MODIFY MODE




Enter MODIFY MODE from either MAIN MODE or SEARCH MODE.

In this Mode you can edit any record displayed on the front card.

All KEYS used in ADD MODE are used for the same purpose in MODIFY
MODE. , though, returns you to MAIN MODE or SEARCH MODE,
whichever MODE you were in when you pressed .



THE ADDRESS BOOK Page 11 Version 3.00

DELETE MODE



Enter DELETE MODE from either MAIN MODE or SEARCH MODE.

You can either delete the front displayed record or all tagged
records.

A safety feature prevents you from accidentally tagging all records
& deleting them. The only way to delete all records is to use an
erase utility to erase the file outside of THE ADDRESS BOOK.

REMEMBER When you press or you have deleted that
record for good.



KEYS ACTION


Esc Takes you out of DELETE MODE &
returns you to the last MODE
you were in (MAIN or SEARCH).


D Deletes the front displayed
record.

T Deletes all tagged records.



THE ADDRESS BOOK Page 12 Version 3.00

SEARCH MODE



Entered from either MAIN MODE or re-entered from SEARCH MODE.

NOTE: All searches are case insensitive & therefore you do
not have to capitalize.

Select field you wish to search under & press .

NAME Enter Name you wish to find press .

You do not have to write in the whole name & THE
ADDRESS BOOK will match up whatever you have entered
& give you all records with that combination of
characters in NAME.
________________________________________________________________
Example: Looking for 'John Smith'.

Type in - John get all records with 'John'
in it including 'Johnson'.

Type in - Smith get all records with 'Smith'
in it including 'Smithe',
'Smithson' etc.

Type in - John Smith get only 'John Smith'(if there
are 2 John Smith's with no
middle initial you will get both.
________________________________________________________________

GROUP This gives you an opportunity to categorize
your records, allowing you to search records
under a common meaning to you such as 'Friends',
'Brokers','Clients','Relatives' etc. You can enter
& choose from your list by pressing on
the one where you have positioned the black bar.

COMPANY Same as NAME search.

PCODE Same as NAME search.

PHONE Just put in the last 4 digits of the phone number.
THE ADDRESS BOOK automatically searches all
4 'phone' fields.

Use this search to find long distance numbers on your telephone bill
that you can't identify. Or, check a number scribbled on a piece of
paper you can't remember to whom it belongs.

TAGGED All records tagged will be displayed.

Use this search to look at all you have tagged from the several
searches & tags you have made.
Example on following page.



THE ADDRESS BOOK Page 13 Version 3.00

SEARCH MODE (cont'd)




Example of Tagging records.

You are going to make a party & you are making a mailing list.
You want to invite some friends, relatives & some clients.

1. Press .
2. to Group & press .
3. Type in Friends press .
4. You now have a list of all your friends on screen.
Found: 18
5.(a) If you want to invite all of them press
tagging all.

OR
(b) Scroll through your list. Press when you
find a friend you wish to invite. Let's say you
tag 8 friends. TAG 8
6. Repeat Steps 1.& 2.
7. Type in Relatives. Press . You have list of
all relatives.
Found: 7
8. Repeat step 5.(a) or (b). You tag 4 relatives TAG 4
9. Repeat steps 1. & 2.
8. Type in Clients. you have list of all clients.
Found 75
9. Repeat step 5. (a) or (b). You tag 25 clients TAG 25
10. Repeat step 1. only. _______
11. Press so that you are now in 'Tagged'. Sub total 37
Press .
12. You now have a complete list of your 37 guests
ready for calling or addressing envelopes or you
can now go through your list & untag (Press
) individuals you decide not to invite.
Say untag 4. UNTAG 4
13. Repeat steps 1. & 11. & voila, you now have _________
33 guests invited. TOTAL 33


You can now print out a list (Press ,
to Tagged, , (Card)). OR

You can address envelopes (Press , to
Tagged, , to Label or to
Envlope. Press . OR

Phone list by Pressing . Go to the # you want. Press
.



THE ADDRESS BOOK Page 14 Version 3.00

SEARCH MODE (cont'd)




TO SEARCH

KEYS ACTION


Up/Dn Arrows Moves up or down through choices of
search.

PgUp/PgDn PgUp moves you to 'Name'. PgDn moves
you to TAGGED.

Enter After you have moved to your choice,
pressing takes you to Enter
Search Data, where you can enter what
you are looking for.


AFTER SEARCH



All Keys used in MAIN MODE except ADD MODE & FILES,
SAVE.

(UN)TAG works in SEARCH MODE. It tags & untags all the
records you have found.



THE ADDRESS BOOK Page 15 Version 3.00

PHONE MODE

for modem users



Enter this mode from either the MAIN MODE or SEARCH MODE.

NOTE: if you require (in an office environment) an OUTSIDE LINE #
ie: dial say '9' to connect with an outside line
see Page 4.

For using LINEOUT #, if required, see ADD MODE page 8.

For calling long distance within same area code, see ADD MODE page 8.

Press & the cursor will appear covering Phone #1. If this
is the number you wish to dial simply press & THE ADDRESS
BOOK will ask you if you wish to log the call . If you decide not to
log number you have selected simply press again & it will
begin dialling. If you say es, a message will come on telling you
to press when you have made connection with the other
party. Pressing begins the logging of your call. When you
have hung up from the other party, press any key & you will end the
log. To see your log, look in the file - PHONE.LOG.
PHONE.LOG will give you the date, time of start of call, the number
you called & the party you called. It will also give you the time you
finished the call & give you a total time of call.

If the line is busy, or there is no answer simply press &
the logging will not be done.

THE ADDRESS BOOK will let you know to pick up the receiver. To
disconnect, press . If the line is busy press, & THE
ADDRESS BOOK will disconnect & redial.

If that number is not the one you want, press or
& you will move to each phone number in the record.


NOTE: All local phone numbers will not dial properly if you include
the area code. So leave it out.


KEYS ACTION


Enter Dials number covered by cursor.
Redials number if busy.

Esc Terminates call in progress & if
not in a call returns you to MAIN
MODE or SEARCH MODE (whichever one
you were in).

Right/Left Arrow Moves cursor forward or backward to
next 'Phone #'.





THE ADDRESS BOOK Page 16 Version 3.00

PRINT MODE

Enter from MAIN MODE or SEARCH MODE.

A box at the right side of the screen appears & you are given 3
choices - Dsplayd, Tagged, All.

Dsplayd refers to the front displayed record

Tagged refers to all tagged records

All refers to the whole file (all records)

Choosing the one you want & pressing gives you another
3 Choices - Card, Label, Envlope. If you discover your choice was
wrong in above box press & you will return to above box.

Cards Refers to printing out all information of
each record as it appears on the screen, with
the file name, the number of records printed
& the date printed at the top of each page.

Labels Pressing on this choice takes you to
another screen. The first 2 choices print
the following:

Name or Company - if there is no information
in 'Company' the name
in 'Name' will be printed.
Address
Suite (left out if there is none)
City, State(Prov)
Pcode

ATTENTION: name (if there is a company in
'Company' & a name in 'Name')


1-7/16 X 4 Press on this will start printing
labels for this size.

15/16 X 3-1/2 Press on this will start printing
labels for this size.

Folder Label Press on this will take you to yet
another 3 choices which print on
15/16 X 3-1/2 labels.

Company only prints only the company.
Name only prints name only - last name first
Company & Name leads you to last 2 choices.

Company first prints company on first line
Name on second line.
Name first prints name (last name first)
on first line & company on
second line.



THE ADDRESS BOOK Page 17 Version 3.00

PRINT MODE(cont'd)


Envlope After selecting 'Envlope' by pressing
, you are given a choice of having a
return address. If you select 'Y' you will be
asked for a file name. You can enter a name
of your choice or press & choose the
default (RETADDR.ENV). Whenever you choose a
new file name, you are asked to enter up to 4
lines of up to 40 characters each. You have
the option of skipping lines, if you wish.
Just press when you have completed a
line & the next line will appear. After the
4th line, printing will start immediately.
This file will be saved with a '.ENV' at the
end of it & you can create as many as you
wish. If you enter a file name that has
already been created, THE ADDRESS BOOK will
immediately begin printing with the existing
information. Press in any operation &
it will either give you an opportunity to
enter new data or return you to 'MAIN MODE'
or 'SEARCH MODE' depending on where you were
before entering 'PRINT MODE'.

REMEMBER: Dont put in the '.ENV'. It is done automatically.

If you choose 'N', THE ADDRESS BOOK centres
itself in the middle of the envelope &
prints immediately.


To explain Labels & Envelopes:

THE ADDRESS BOOK is pretty smart. If there is information in
both the 'Name:' & the 'Company:' fields THE ADDRESS BOOK
prints the Company name at the top & then puts the Name of
the person at the bottom preceded by ATTENTION: If there is
only one of the above, THE ADDRESS BOOK leaves out the
'ATTENTION:' & puts whichever field has the information at
the beginning of the address. (EXAMPLES on next page)

***** VERY IMPORTANT NOTE *****

If you decide to write your 'Name:' field with the last name first,
placing a comma after the last name will tell THE ADDRESS BOOK that
the last name is first & THE ADDRESS BOOK will turn it around and
remove the comma when printing the name on the label or envelope.

Example: Smith, John will become on the label or envelope

ATTENTION: John Smith Try it! You'll like it.


THE ADDRESS BOOK Page 18 Version 3.00


PRINT MODE(cont'd)



EXAMPLE (labels shown as example but envelopes are centred & moved
down a number of lines.)

RECORD 1)

Name: John Smith or Name: Smith, John
Company: ABC Company Limited
Address: 239 Forest Hills Blvd.
City: West Palm Beach Prov/St: FL PCode: 33401

HOW LABEL APPEARS

ABC Company Limited
239 Forest Hills Blvd.
West Palm Beach, FL
33401


ATTENTION: John Smith
==================================================================

Record 2)

Name:
Company: ABC Company Limited
Address: 239 Forest Hills Blvd.
City: West Palm Beach Prov/St: FL PCode: 33401

HOW LABEL APPEARS

ABC Company Limited
239 Forest Hills Blvd.
West Palm Beach, Fl
33401

==================================================================

RECORD 3)

Name: John Smith or Name: Smith, John
Company:
Address: 239 Forest Hills Blvd.
City: West Palm Beach Prov/St: FL PCode: 33401

HOW LABEL APPEARS


John Smith
239 Forest Hills Blvd.
West Palm Beach, Fl
33401


THE ADDRESS BOOK Page 19 Version 3.00

PRINT MODE(cont'd)
FIRST BOX

KEYS ACTION

Up/Dn Arrow Moves up or down choices.

Enter Moves to second box.

Esc Returns you to MAIN MODE or
SEARCH MODE (your last mode).

SECOND BOX

Up/Dn Arrow Moves up or down choices.

PgUp Moves you back to first box.

Enter Does print job requested, except
in Label where you are taken to
another box.

Esc Returns you to MAIN MODE or
SEARCH MODE (your last mode).

THIRD BOX

Up/Dn Arrow Moves up or down choices.

PgUp Moves you back to second box.

Enter Does print job requested, except
in Folder Label where you are taken
to another box.

Esc Returns you to MAIN MODE or
SEARCH MODE (your last mode)

FOURTH BOX

Up/Dn Arrow Moves up or down choices.

PgUp Moves you back to third box.

Enter Does print job requested, except
in Company+Name where you are taken
to another box.

Esc Returns you to MAIN MODE or
SEARCH MODE (your last mode).

FIFTH BOX

Up/Dn Arrow Moves up or down choices.

PgUp Moves you back to fourth box.

Enter Does print job requested.

Esc Returns you to MAIN MODE or
SEARCH MODE (your last mode).



THE ADDRESS BOOK Page 20 Version 3.00



FILES MODE




Pressing the key allows you to change files by taking
you to first screen where you can enter a new or existing file
name.

You will first be given the opportunity to return to where you
were by pressing or continuing on to change files by
pressing .

Once you have pressed , you will be given the opportunity to
save the tagged records or not save them. If you choose to save them,
the next time you return to this file a message will appear telling
you that there are tagged records in this file & all records tagged
the last time you used this file will still be tagged ready for use.

After decide 'Y'es or 'N'o you can now type in the file you wish to
work with & press again. Or, if this time you wish to
work with the default file 'ADDRESS.FIL' just press .


KEYS ACTION


Takes you back to the file with
which you were working.

You will be have the opportunity to
'SAVE TAGS' Yes or NO. If you say
'Y'es the file will be saved with all
tagged records in place so that on
returning to the same file you will
find all previously tagged records
still tagged.
If you choose 'N'o, the file will be
terminated without the tags.

After making your choice THE ADDRESS
BOOK continues on to allow you to
enter a new file name.