Jan 062018
 
Billing system that is an automated client billing and accounts receivable system that makes use of your PC.
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Billing system that is an automated client billing and accounts receivable system that makes use of your PC.
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Contents of the MANUAL.TXT file





YOUR MODERN MICROCOMPUTERS' BILLING LICENSE

Even though the program is ShareWare, and can be freely copied, there are
still some limitations to protect the quality of the distribution of the
program and to support future development.

Users of MODERN MICROCOMPUTERS' BILLING software may make copies of this
program for trial use by others on a PRIVATE NON-COMMERCIAL BASIS.

By accepting and using this software, you acknowledge that this software may
not suit your particular requirements or be completely trouble-free.

With proper application, this software will perform as described. However,
MODERN MICROCOMPUTERS is not responsible for your specific application or
any problems resulting from use of this software.

If the software does not perform as described, our liability to you is
limited to replacing the software or refunding the purchase price (if pur
chased and registered). We have no liability to you or any other person or
entity for any damage or loss, including special, incidental, or consequen
tial damages, caused by this software, directly or indirectly. Some states
do not allow the limitation or exclusion of liability for incidental or con
sequential damages, so the above limitation or exclusion may not apply to
you.

This Agreement is governed by the laws of the State of Virginia. Should any
part of this agreement be held invalid, the remainder of the Agreement will
still be in effect. This Agreement can only be modified by written state
ment signed by MODERN MICROCOMPUTERS.

Under this license, you may NOT:

1) Distribute the program in connection with any other product or service,
or as part of a corporate or institutionally sponsored distribution.
Site licenses and bundling agreements are available upon request.
2) Charge anything for MODERN MICROCOMPUTERS' BILLING. An exception is
made for registered user groups who may charge a cost-based fee (not to
exceed $10) to cover their own costs.
3) Distribute the program in modified form.
4) Copy or reproduce the printed documentation in any form.

THE SHAREWARE CONCEPT

MODERN MICROCOMPUTERS' BILLING is distributed through a unique marketing
approach called ShareWare. The diskette with programs on it can be freely
copied and shared. It is also available from us, MODERN MICROCOMPUTERS, for
$20.00 plus $2 shipping and handling. We ask you to help us distribute
MODERN MICROCOMPUTERS BILLING by sharing unmodified copies of the diskette
with others. We also encourage you and those to whom you have distributed
the program to register your copy. Registration has a number of benefits to
you:

1) You will receive the latest copy of the manual, including all recent
updates, additions, complete table of contents and index.
2) The most recent version of the program.
3) Automatic notice of updates.
4) You will be supporting the concept that allowed you to receive MODERN
MICROCOMPUTERS' BILLING in the first place. Only through user support
can be continue to improve MODERN MICROCOMPUTERS BILLING and perhaps
develop other products.






Only by supporting the program's authors who release valuable programs as
ShareWare can you encourage others to do the same.

NO-QUIBBLE LICENSE AGREEMENT

YOU ARE IMPORTANT TO US AS A CUSTOMER AND WE RESPECT YOUR NEEDS

We know that it's extremely important to you that our software be easy to
use, and so our disks contain only standard unprotected files with no
'fingerprints' and requiring no special installation routines. This means
that you can install our files on hard disks with no fear of future
problems.

Our only concession to copy protection is that our program code is encrypted
with serial number and/or user's name which appears on the screen and makes
each disk traceable.

Our software license restriction is essentially that each licensed copy of
the software must be used on ONLY ONE COMPUTER AT A TIME.

BY USING THIS SOFTWARE YOU INDICATE YOUR ACCEPTANCE OF THE THIS SOFTWARE
LICENSING AGREEMENT.





We hope you will find the program useful and will support the ShareWare
concept by registering your copy with us. Please use the registration form
on the next page.

In the event that the REGISTRATION FORM is missing, you can receive one from
us by writing to:
MODERN MICROCOMPUTERS
6446 Kim Shelly Court
Mechanicsville, Virginia 23111

or by calling: (804) 746-4352

There is no charge for the registration form. Even if you do not decide to
send in the $20.00 purchase cost, you should register your copy with us. We
only want those who find the program useful to purchase it. We appreciate
your passing of the programs on to friends and fellow workers.

MANUAL SUBJECT TO CHANGE

Every effort has been made to ensure the accuracy of the contents of this
manual and we ask that you please inform Modern Microcomputers if any errors
are detected. The above notwithstanding, Modern Microcomputers can assume
no responsibility for errors in this manual or for their consequences, and
the contents of this manual are subject to change without notice.


SYSTEM REQUIREMENTS:

IBM PC/XT/AT OR IBM COMPATIBLE computer with hard disk.
IBM PC/TX/AT OR IBM COMPATIBLE with dual floppy drives.
MS-DOS 2.1 (PC-DOS 2.1) or higher.
256K RANDOM ACCESS MEMORY







REGISTRATION FORM
-----------------

If you purchased MODERN MICROCOMPUTERS' BILLING directly from MODERN
MICROCOMPUTERS in your own name, then your copy is already registered and
you will receive all the benefits of registration. You do not need to send
in a registration form.

If you received MODERN MICROCOMPUTERS' BILLING some other way, you may
register your copy by filling out the following form and mailing it to the
listed address along with $20.00 + $2.00 shipping. You will promptly
receive the latest version of MODERN MICROCOMPUTERS' BILLING with all
recent updates and improvements. We will also place you on our update
list so that you will automatically be notified of any changes to
the program.

Once your copy of MODERN MICROCOMPUTERS' BILLING is registered, you will be
entitled to unlimited telephone support by calling (804) 746-4352 during
business hours (10:00am - 3:00pm Virginia time).

In addition, you will be supporting software distributed under the ShareWare
concept and will be contributing to the further development of MODERN
MICROCOMPUTERS'S BILLING and other ShareWare products.

Mail To:

MODERN MICROCOMPUTERS
6446 Kim Shelly Court
Mechanicsville, VA 23111


NAME ______________________________________________

COMPANY ___________________________________________

ADDRESS ___________________________________________

CITY/STATE ________________________________________

ZIP ______________________________


How did you first learn about MODERN MICROCOMPUTERS' BILLING or where did
you first obtain a copy of MODERN MICROCOMPUTERS' BILLING?

____________________________________________________

____________________________________________________

____________________________________________________
BBS















THIS IS THE MODERN MICROCOMPUTERS PROFESSIONAL BILLING SYSTEM

You have just acquired one of the finest (and most powerful) Billing
Software Packages available for microcomputers. These programs have been
thoroughly tested and are running every day in professional offices.

Before you begin using the Software Package you should read the beginning
sections of this manual carefully.

We have discovered that most problems occur because the new user does not
take time to read the manual and understand the philosophy of the system.

Please take the time. It will prevent problems from occurring and make
life easier for you.



DISCLAIMER OF WARRANTY

MODERN MICROCOMPUTERS makes no warranties with respect to the PROGRAMS,
the sole obligation is to make available all published modifications or
updates to all registered licensees, at the then current market price.
There are no warranties of the suitability of the PROGRAMS or the
suitability of the PROGRAM edit functions to any application or to any
central processor.

MODERN MICROCOMPUTERS WILL NOT BE LIABLE FOR ANY DAMAGES WHATSOEVER
RELATING TO OR ARISING FROM THE APPLICATION OF THE PROGRAMS.











The programs may be freely distributed provided that this and the
previous three pages of the manual are not altered or deleted from the
diskette. The programs should only be distributed along with this manual.




T R A D E M A R K

The names MODERN MICROCOMPUTERS, C.P.A. CLIENT WRITE-UP and MODERN MICRO
COMPUTERS' BILLING are trademarks of Modern Microcomputers. References are

made throughout this manual to the Control Program for Microprocessors,
commonly known as CP/M. CP/M is a trademark of Digital Research of Pacific
Grove, California.
IBM and IBM PC are trademarks of The International Business Machine
Corporation. MS-DOS is the copyright of Microsoft, Inc.











T A B L E O F C O N T E N T S


I. INTRODUCTION

Unpacking Notice I-1
Getting Started I-3
Accuracy and Good Housekeeping I-5

II. NOTATIONS AND REFERENCES

Basic Information for the User R-1
Terms Used Throughout The Manual R-6
Some Do's and Don't's R-7

III. START-UP

What is Expected From You S-1
Disk Copy Routine S-2
Entering Control Information S-3

IV. SECTION A

Entering Basic Information A-1
Initializing the Master File A-3
Entering Company Information A-5
Transaction Codes A-6
Entering Transaction Codes A-9
Transaction Code Listing A-12

V. SECTION B

Entering Client Information B-1
The Sorting Key B-2
The Clients B-3
Listing Client Information B-11
The Past Due Report B-13

VI. SECTION C

Starting a New Transaction File C-1
Transaction Services Menu C-2
Automatic Transaction Entries C-3
Individual Transaction Entries C-6
On-The-Fly Transaction Code Creation C-8
Entry Transaction Report C-10
Entering Credits C-11
Transaction File Report C-12














MODERN MICROCOMPUTERS - PROFESSIONAL BILLING SYSTEM



VII. SECTION D

Accounts Receivable Report D-1
Transaction Code Report D-2
Backing Up The Data D-4
Viewing The Statements D-5
Printing Statements D-8
Sample Statement D-10
Recent Billing Report D-11
Updating The Records D-12
Viewing Customer Data D-13





VIII. SUMMARY OF MENUS

Master Menu M-1
Transaction Services Menu M-2
Customer Account Maintenance Menu M-3
Control File Maintenance Menu M-4

IX. INDEX




SYSTEM REQUIREMENTS:

DUAL DRIVE SYSTEM, 300+ K Storage Each or SINGLE DRIVE
SYSTEM with Hard Disk.

MODERN MICROCOMPUTERS will supply the programs as stand-alone
programs which do not require that the user have any
form of Basic language provided that MS-DOS 2.11
or PC-DOS 2.11 (or later versions) are available.

RANDOM ACCESS MEMORY (RAM) 256 K MINIMUM.


MODERN MICROCOMPUTERS
6446 Kim Shelly Court
Mechanicsville, Virginia 23111

(804) 746-4352
















MODERN MICROCOMPUTERS Introduction



* * * PLEASE READ * * *

I M P O R T A N T U N P A C K I N G N O T I C E


DO NOT TOUCH or otherwise contaminate the brown magnetic surface of the

diskette supplied with the Manual.


DO NOT REMOVE the write-protect tab from the diskette.


Handle the diskette only by its outer envelope. Anytime a disk is not

in use in the computer it should be in its outer envelope. Do not allow

diskettes to contact the surface of the desk or the floor. The capability of

your computer to perform the billing functions described in the Manual is

contained on the MASTER diskette.

Contamination risks destruction of the contents and thereby renders the

system useless.


* * * IMPORTANT * * *

The diskette supplied with this Manual is NEVER to be used for the

actual billing functions. It must be retained unused as backup permanent

reference copies only. The contents must be copied onto User diskette as

described in the Manual.

If you are running a Hard Disk System, boot your system and then type A:
in order to get the A> prompt. Put the supplied Master disk into Drive A
and type MODERN followed by depressing the RETURN key.

A sub-directory called BILLING will be created on the hard disk along
with a batch file in the hard disk root directory. In order to run the
programs simply type BILLING at the C> prompt.














Professional Billing Manual Page I-1



MODERN MICROCOMPUTERS Introduction


PROFESSIONAL BILLING SYSTEM

THE BILLING SYSTEM IS POWERFUL

The billing system is an automated client billing and accounts receivable
system that makes use of your microcomputer. The system utilizes the most
up-to-date programming features and optimizes the capability of your micro
computer both with regard to speed and information storage.

THE BILLING SYSTEM IS A TIME-SAVER

You will be able to reduce the time now required for billing your clients
by a factor of about 50% in most cases.

The use of transaction codes, which you customize for your company,
allows you to type the three-digit transaction code and automatically create
a description of up to four lines to explain a transaction which will then
appear on the client's statement or invoice.

You can also associate a transaction code with a client and have the
computer automatically do the billing of that client for you. You will find
this feature extremely useful for those clients who are repetitively billed
each transaction period.

You can assign the automatically billed clients to billing cycles. This
will allow you to bill some clients more often than others. You can create
up to eight billing cycles.

While manually billing clients you can create new transaction codes 'On-
The-Fly' in the event that you must indicate a description for which there
is no present transaction code.

THE BILLING SYSTEM IS INFORMATIVE

You will have complete information at hand about any or all of your
clients with regard to amount billed for the year and amount outstanding at
any time.

You will be able to determine your total billing for the year by
transaction code and/or client. You will know how much you billed each
client as well as how much was billed in each transaction code category.

You will always know your outstanding accounts receivables. Daily,
monthly and yearly reports are quickly produced either in printed form or
for on-screen viewing.

THE BILLING SYSTEM IS VERSATILE

You will be able to produce statements on 8-1/2" by 11" paper either
blank or letterhead as well as on 8-1/2" by 7" blank or pre-printed state
ment forms. It is also possible to produce the bills on continuous run 3" x
5" cards. Labels can be produced for mailing purposes.

You will be able to change information on the statements to keep your
clients up-to-date about your company.




Professional Billing Manual Page I-2



MODERN MICROCOMPUTERS Introduction


GETTING STARTED

Here is a brief summary of the steps necessary to get your Billing System
"up and running". The following is NOT INTENDED to be a substitute for
reading this entire Manual, but it should give you an idea of what is
involved:

Step 1 - Connect up all the equipment and turn on the computer. Refer to
your computer and printer manuals.

Step 2 - Make duplicate copies of the diskette supplied with the Manual.
Never use the original in day-to-day work. It must be retained as
permanent, unused reference copy.

Step 3 - Gather together in a logical manner the names, addresses, phone
numbers and outstanding balances for all your clients. You may
want to enter them alphabetically or by some other category. You
should also determine a sorting code to be used with each client.
The code should be made up of two letters and one number.
A sorting routine will allow you to sort the clients by use of this
sorting code.

Step 4 - Determine which clients will be billed on an automatic basis. You
should then decide into which billing cycle the client should be
placed. You might want to set up a billing cycle for those billed
monthly and another cycle for those billed quarterly. You can have
up to eight billing cycles.

Step 5 - Determine the types of comments you want on the statements with
regard to the individual billed amounts. Things such as:

Monthly maintenance $ 100.00

Consulting time 40.00

Tax Preparation of your
Federal and Virginia State
returns. 200.00

You can have up to four lines of descriptive information about
each billed transaction. Also determine how you want to indicate
that a payment has been received. You may want more than one form
of 'Thank You'.

Payment received. Thank you.

Your payment is being credited.

Thank you for your partial payment.
The balance is now due and payable.









Professional Billing Manual Page I-3



MODERN MICROCOMPUTERS Introduction


Step 6 - Decide on a three-digit code for each of the transaction types
listed in Step 5. Try to make them easy to remember. For example:

MM1 Monthly Maintenance $ 100.00

PIF Payment in full has
been received. Thank you

PAR Partial payment has been
received. Balance is now

due.

Since you can print a billing report based on transaction codes it
is possible to keep track of each transaction billing by office
employee. You can use the three-digit code to identify not only
the type of transaction, but, in addition, who performed the
action. For example, you might use the following two codes:

TP1 Tax preparation

TP2 Tax preparation

The code TP1 could be used for all clients who had tax preparation
work done by the first partner and TP2 for work done by the second
partner of your company. The statement will read the same in both
cases but you can print, for your own use, the billings by trans
action codes. This will show you how much was billed for
each partner.

Keep this technique in mind when setting up your transaction codes.

Step 7 - Determine which clients receive the same statement each transaction
period. You will then associate a transaction code with that
client when entering the client information. These clients can be
billed automatically without worry about accuracy or having missed
one. Decide into which billing cycle you want each automatically
billed client to appear. You can use up to eight billing cycles.
For example, those billed daily might be cycle 1, those weekly,
cycle 2, those monthly would be in cycle 3, those quarterly could
be in cycle 4, etc. Refer back to step 4.

Step 8 - Determine what kind of information you want included on the state
ment. You will have the opportunity to change this information
from time to time. Please see the sample statement on page D-8.
Also see page A-4.

Step 9 - Enter your company information, the client information and the
transaction codes into the computer. Check the information by
reviewing on the screen or getting a paper copy printout. Make any
corrections to the entered information using the correction
routines.








Professional Billing Manual Page I-4



MODERN MICROCOMPUTERS Introduction


FINALLY, MAKE SURE YOU THINK THROUGH THE NEXT STEP CAREFULLY

Step 10- Decide on some way to prepare the various billing transactions for
entry into the computer. You may find that preparing a simple
input sheet similar to the one you are now using will do fine. You
may find that you want to adjust that input sheet to better fit
this system. Whatever procedure you decide upon make sure you use
it faithfully. The computer can only do the automatic billing for
you. You must enter any other billing information by individual
client. If you forget to enter something, there is no way in the
world that the computer will be able to know that you FORGOT.

Set up an input system and stick with it. If the system does not
work properly, don't be afraid to change it to one that does.

With all the information entered you will be able to do your billings
daily, weekly, once a transaction period, or when you find it most
convenient.

You may want some reports daily, some weekly and some only at the end of
the transaction period. The choice is yours. See the sample reports listed
in the following sections.


ACCURACY AND GOOD HOUSEKEEPING

In general, the billing function consists of three important aspects, the
entry of billable transactions into the computer, the production of reports
on a daily, weekly or transaction period basis and the production of the
statements at the end of the transaction period. When using an automated
billing system such as this one in an office environment it is just as
important to have your paperwork organized as it is to have the system
itself.

Among those techniques useful in organizing data are proper source docu
ment filing procedures, the dating of documents, and the proper preservation
of duplicate transaction period data diskettes.

If your data is well-organized, this system can increase the throughput
of your billing and statement preparation by about 100% over manual systems.
The operator can be confident that the data can be entered rapidly and effi
ciently, and that the totals are exact. The company executive in charge of
the billing function can be confident that he can provide his clients with
proper information regarding their accounts as well as providing for his
company all necessary accounts receivable reports.

This confidence is a secret of success in business.












Professional Billing Manual Page I-5



MODERN MICROCOMPUTERS Notations and References



In order to make it a little easier for the first-time user this section
will act as a reference in case the notation used in the manual becomes
confusing.

Computers are not smart. You are smart for using a computer. Computers
don't know what to do. Programmers, like the one who produced the software
you are about to use, have to instruct the computer, step by step, exactly
what to do. Most computer programs, this one included, require that the
user interact with the computer by means of the keyboard.

Keyboards vary among computers but one key must appear on all keyboards
in some form. It is the key which must be depressed to inform the computer
that the user has completed any specific entry. For example, suppose the
screen asks you the following question:

HOW OLD ARE YOU _

Some computers will automatically place a question mark (?) after the
word YOU. Others will not. Some will present a small dashed line just
after the word 'YOU', others may show a blinking line, and still others may
present you with a bright rectangle or a long bar of light to show where you
should place your answer. Some day you may have to simply respond by voice,
but for now, the keyboard does the job. (Oh, yes, we know there are Touch-
Screens, Light-Pens, Joy Sticks and Mice or is it mouses?)

To respond to the above question simply type your age, 21, by depressing
the number '2' key and then depressing the number '1' key. It makes no
difference if you use the row of keys at the top of the keyboard or the
keypad of number keys at the side. Some keyboards don't have the upper row,
some don't have the keypad but all must have some way to type in numbers.
If you can't figure it out, see your operator's manual which came with the
computer. DON'T' USE THE LOWER CASE 'Ell' (l) FOR THE NUMBER ONE (1).

Now that you have typed in the two numbers, what next? The computer
still patiently waits. It will continue waiting until you depress one more
key. It is identified in different ways on the keyboard. Various names are
RETURN, ENTER, ENT, RET, CR, and on some machines, some form of an arrow.
Again, if you are confused, see your operator's manual. Depressing this key
informs the computer that you have completed your entry.

What kind of questions will you have to answer? We have given the
example of inputting numbers (notice the use of the computer word,
inputting). This is just a fancy way of saying 'entering'. You can also
enter letters of the alphabet. Some keyboards allow both upper and lower
case letter production by using the shift key or setting a shift lock key or
even by using a key marked 'ALTERNATE' or 'ALT'. The method is the same.
Type your input, such as, PAYMENT and then depress the ENTER or RETURN key.
Throughout the manual we will use the notation to indicate when you
should depress the ENTER or RETURN key. The stands for 'carriage
return' which is the notation that has been used since the old Key Punch
machines were used with the first computers.








Professional Billing Manual Page R-1



MODERN MICROCOMPUTERS Notations and References

You can also enter various symbols but with this program you will be
limited to such things as the plus (+) and minus signs (-), the decimal
point (.) and the asterisk (*). Of course you DO NOT TYPE THE PARENTHESIS.
In addition, you may want to enter the dollar sign ($). NEVER ENTER THE
DOLLAR SIGN, it will totally confuse the machine.

It is a good idea to enter only UPPER CASE letters of the alphabet when
responding to questions such as DO YOU WANT A HARD COPY (Y or N) .

Take a moment to note that you are being offered a choice of either 'YES'
or 'NO' but you only have to type in the first letter, 'Y' or 'N'. In addi
tion there is a letter 'Y' enclosed in brackets . This is called a 'DE
FAULT'. It means that if you depress the ENTER or RETURN key the machine
will understand it to mean 'YES'. This saves you a keystroke but it also
indicates the usual answer at that point in the program. If no DEFAULT is
shown and you simply depress the RETURN or ENTER key the program will PROMPT
you to respond again in the correct fashion. A PROMPT is computer language
for what appears on the screen in the form of a question or direction. One
direction you will see many times is, Depress RETURN to continue. That is a
prompt instructing you to depress the return key when you are ready to cont
inue. This prompt is generally used when you are getting ready to use the
printer. It allows the computer to stop and wait while you make sure the
printer is on and the paper or forms are adjusted properly.

When you are entering the names of clients or their addresses, it is
permissible for you to use LOWER CASE letters such as, 'Modern Micro
computers' rather than 'MODERN MICROCOMPUTERS' if you think that looks
better in reports and on statements.

This system is driven (another computer word) by MENUS. A menu is noth
ing but a listing of various actions you can select to perform. In most
cases each item has a number and you select the action by typing in (input
ting or entering) the number you want followed by depressing the RETURN
. Most menus also include a way to move to a different menu or to show
additional selections.

Sometimes you will select an action on a menu and find that a second, or
SUB-MENU will appear that requires you to make another selection. For exam
ple, you may select an item from a menu for a report. The sub-menu may give
you the options of viewing the report on the screen or getting a HARDCOPY.
A hardcopy (computer language) is a printout on the printer.

Now some technical things. If you are familiar with your computer you
may want to skip this section.

Your computer must store information for later use. Some information is
stored in the computer's RAM (Random Access Memory) so that it can be worked
on very quickly. Other information is magnetically written onto some exter
nal material. This may be a 'Floppy Disk', a 'Hard' or 'Rigid' disk, or
magnetic tape. This externally stored information remains on the disk or
tape until you or the program removes or overwrites it with new information.
The information in the RAM remains only while the machine is turned on. If
the computer goes off for some reason, that information is lost.







Professional Billing Manual Page R-2



MODERN MICROCOMPUTERS Notations and References


These programs are designed to keep as little information in RAM as pos
sible in case there is a power failure. Important information is written to
the disk as soon as possible after entry. This is designed to protect you
and your valuable data, but, problems can still happen if there is an inter
ruption of electricity. You will notice the drive lights coming on and
turning off during the process of running the programs indicating that
information is being stored on the disks. (In most cases the Hard disk.)

The data you produce using any software is extremely important. Many
software packages require that you back up data at certain places before you
can continue to some activity which could cause problems. The Modern Micro
computers' Professional billing system works on this philosophy.

Just before doing your monthly billing the system requests that you make
a back-up copy onto a floppy disk which is in Drive 'A'. This disk back-up
is quickly made and the data can be put back onto the hard drive very
easily. Please, always make a back-up of the data when requested to do so.
Make sure that you store the floppy disk in a safe place. Floppy disks can
be damaged in many ways.

If you are using the system running under MS-DOS or PC-DOS you must refer
to the addendum at the end of this manual.

Floppy disks come in boxes. Each disk comes in its own sleeve of paper.
Disks should be either in the drive of your computer or in its sleeve in its
box.

When you get a new box of disks you don't know where they were before you
received them. They may have been stored near some electric motor, left
near a running engine in a truck or automobile, placed under a big air
conditioning unit or in a box which passed through a metal detector in an
airport. Anytime the disk is exposed to magnetic fields there is a
possibility that the surface of the disk (the magnetic material on the disk)
has become magnetized. This stray magnetism must be removed. Computer
users refer to this procedure as FORMATTING the disk. Actually each machine
does this slightly differently and while the procedure takes place the
computer writes (magnetically, of course) onto the disk information it might
need later on. This information is generally called a DIRECTORY or CONTROL
TRACKS. You don't have to know what this information is or why it is there.
What you must understand is that it must be there.

Every new disk must be FORMATTED before it can be used in the computer to
store information. The formatting process usually takes from one to three
minutes. Again, each machine does it differently. Your operator's manual
will explain how you must do it.














Professional Billing Manual Page R-3



MODERN MICROCOMPUTERS Notations and References

The programs which run the computer are encoded (the word 'encoded' is
computer language to mean that they are stored in magnetic form) on a MASTER
DISK which was supplied with this manual. You should make at least two
backup copies of this disk. Use ONLY a backup copy in your everyday work.
NEVER USE THE ORIGINAL DISK to run the system directly. The ORIGINAL DISK
should be stored away for safe keeping and if anything ever happens to the
copy you are using in your daily work the ORIGINAL DISK can be used to
produce another working copy.

With every box of disks come labels. Get yourself some felt tip pens.
Make sure that you clearly put on the label the information about what is on
the disk. DO THIS BEFORE PUTTING THE LABEL ON THE DISK. NEVER WRITE ON THE
LABEL WHILE IT IS ON THE DISK. NEVER WRITE ON THE SLEEVE OF THE DISK WHILE
THE DISK IS IN THE SLEEVE. USING A BALL POINT PEN TO WRITE DIRECTLY ON A
DISK IS A SURE WAY TO DESTROY THE DISK.

OK, now on to the programs. What exactly will you be doing?











































Professional Billing Manual Page R-4



MODERN MICROCOMPUTERS Notations and References


This series of programs allows you to keep track of your clients with
regard to billing and payment of bills. Each client will be given a number
by the computer beginning with 101. You can choose to use that number or
substitute an alternate identification code. You can use up to eight char
acters for the identification code. As an example, you might use JONES to
represent the Jones and Smith Metal Casting Co. Using unique codes may be
easier than using numbers. The choice is yours and you may use numbers for
some clients and unique codes for others. You can have up to 500 clients on
the system at one time. You can change information about the client such as
name, address and phone number. You can add new clients at any time. You
can print out or view the entire client list showing balances and/or show
only one client if you so desire. YOU CANNOT, HOWEVER, CHANGE THE IDENTIFI
CATION CODE FOR A CLIENT. ONCE USED, IT IS ALWAYS ASSIGNED TO THAT CLIENT.
EVEN IF YOU DELETE THE CLIENT, THAT CODE CANNOT BE USED FOR ANOTHER CLIENT.

In order to enter information quickly during the billing cycle you will
use TRANSACTION codes which are three-character abbreviations such as, MON,
which you might want to stand for MONTHLY BILLING. Each transaction code
will have an associated description and unit cost. As an example,

MAF Monthly billing for
accounting and production
of financial reports. $ 100.00

When billing your client you simply input MAF and the other information
will automatically appear on his statement. This saves time in typing. At
the time you are doing the entry of billing information, the machine will
show you what will appear and you can then decide if you want to change the
money amount. The associated money amount is the UNIT COST. If you are
billing for three hours of consulting time you would input the transaction
code for that item, such as CON and, when prompted, input 3 as the quantity.
The machine will multiply the unit amount by 3.

You can also associate a transaction code with a customer so that you can
do automatic billing rather than have to input each client each billing
period. You might associate MAF with a number of your clients, another
code, such as MAG with another group of clients and still other codes with
other clients. You then can place the clients into any one of eight billing
cycles. The cycles can represent any periods you so desire. For instance,
some clients might be billed monthly, others quarterly and still others
every six months. Cycle 1 could represent those billed monthly, cycle 2,
those billed quarterly and cycle 3 could be used for those bill every six
months.

At the time you decide to prepare the statements, you indicate (using the
menu choices) that you want automatic billing and the machine will ask you
to enter the number of the billing cycle. The machine will then form a
transaction record for each of the clients with whom you have associated a
transaction code and who are in that specific billing cycle. You can then
elect to bill those clients in a second billing cycle. Monthly you might
bill cycle 1 only. Quarterly you would bill both cycle 1 and cycle 2.
Every six months you would bill cycles 1, 2 and 3. This should save you a
considerable amount of time if many of your clients have a regular amount
which is billed periodically.





Professional Billing Manual Page R-5



MODERN MICROCOMPUTERS Notations and References

The system allows you to automatically bill those clients in a specific
cycle only ONCE during a billing period to prevent you from accidentally
billing the client automatically twice. You can, of course, add other
things to his bill by using the option to individually create transactions
using the proper menu choice.

As you enter transactions you can have the machine print a record of what
you are entering. At any time you can print or view the entire billing
period transaction listing. You can delete or change a transaction at any
time before you update (add the new information to the existing information
which is presently stored) the permanent records.

You will have to select the transaction codes you want to use. Make them
meaningful for yourself so that you don't have to keep referring to the
printed copy. As you use the system you will discover that you learn the
codes very quickly.

At the end of the billing period you can print the client's statements
and labels to go on the envelopes. You can use either a printed form for
the statements (available from many forms suppliers) or ordinary length
white paper. You can also use your letterheads either one by one or in a
continuous fan fold paper arrangement. You can have continuous letterheads
printed by many forms suppliers.

All the necessary reports that you need will be generated and at year's
end the system will give you a yearly report showing how much you billed
each client and any outstanding money for that client. The system will then
re-set itself for a new year.

SOME LAST NOTES:

means depress the RETURN or ENTER key.

or means that depressing the RETURN or ENTER key will cause the
machine to default to the value in the < >.

Things outlined in ********* refer to what you will see on the screen.
* *
* *
* *
*********


BOLD PRINT shows what you should respond.

TERMS USED THROUGHOUT THE MANUAL

BACKUP means to make a copy of a disk.

DEFAULT means the machine will assume the answer which is shown in the
< > notation.









Professional Billing Manual Page R-6



MODERN MICROCOMPUTERS Notations and References


DISK or DISKETTE refers to the storage medium. Diskettes are of various
types and you must be sure that you have the proper type for your
computer. Refer to your computer manual if you are in doubt. The
minifloppy diskette is a 5-1/4" diameter flexible magnetic mylar disk
made to store approximately 360,000 characters of data. It rotates
inside the disk drive at 300 rotations per minute. Like high-grade
audio recording tape, it is highly sensitive to grease, dirt, heat,
creasing, scratches, fingerprints and smoke. The diskette is stored in
a lubricated envelope so that it can be handled by the edges without
damaging the magnetic surface, which is visible through various
openings in the envelope.

* * * W A R N I N G * * *
DO NOT TOUCH OR OTHERWISE CONTAMINATE ANY DISKETTE. TO DO SO IS
TO RISK LOSS OF ALL OR PART OF THE DATA STORED ON IT.

DRIVE refers to the place where the diskette is held in the computer or an
internal area of the computer which holds a rigid disk for data
storage.

ERROR MESSAGES refers to information which shows up on the screen to inform
you of some problem. Most of these messages are generated because you
have forgotten to do something such as closing a drive door or not
turning on the printer.

FORMAT means to clear off stray magnetism from a new disk.

HARDCOPY or PRINTOUT means a printout on the printer. In some cases you
will be offered the option to either view the information on the screen
or to print it on the printer.

PROMPT means the question or direction that the computer produces when it
wants you to respond. The prompt often contains a default such as .
Depressing the RETURN or ENTER key will indicate to the computer that
you want the default value, Y for Yes. Sometimes you will be requested
simply to 'Depress RETURN to continue'.

TRANSACTION CODE is a three-digit code which represents a transaction which
is to appear on the statement for the client. The three digits can
represent up to four lines of description on the statement along with a
unit cost for that transaction.

TRANSACTION PERIOD is the length of time between sending statements. You
decide how long it should be. Most companies will send statements
monthly.
SOME DOs AND DON'Ts

DON'T turn on a computer with disks in the drives. (NEVER, NEVER)
DON'T turn off a computer with disks in the drives. (NEVER, NEVER)
Diskettes and computers DON'T like cigarette smoke.
DO use meaningful transaction codes which will be easy to remember.
DO take time to decide which clients will have transaction codes
associated and when they will be automatically billed.






Professional Billing Manual Page R-7



MODERN MICROCOMPUTERS Start-Up

If you are using an IBM machine with PC-DOS or an IBM compatible machine
with MS-DOS, you should refer to the ADDENDUM and then read over the
following information but use your computer manual for the correct way to do
each of the following steps. Your DOS boot disk contains the necessary
utility programs.

It is expected that the user of MODERN BILLING SYSTEM will have read over
the operating Manual which came with your computer. Different machines
require a different sequence of actions in order to start the computer. One
point which is often overlooked in the computer Manuals is the fact that no
computer should ever be turned on or off while there is a disk in one of the
drives.

Make sure that you are set to enter all information in UPPER CASE. It is
also advisable to lock the keypad for numbers. Refer to your operator's
Manual if you are uncertain on how to do this.

In order to make the duplicate copy of the MASTER Diskette you will use
the DISKCOPY routine which was supplied on your original DOS diskette.

You will be making a copy of the disk in Drive 'A' onto a formatted
disk which will also eventually be put into Drive 'A'.

First, with the DOS disk in Drive 'A' and depress the CONTROL key and
the C key at the same time. Now type the letter A followed by a colon and
depress the RETURN key. The A:> prompt will appear. Now type the single
word DISKCOPY and depress the RETURN key. Follow the directions as they
appear on the screen. You will have to remove the DOS disk and replace it
with the MASTER disk supplied with this manual. After you depress the
RETURN key the information will be read from the disk and stored in memory.
At the appropriate place you will be asked to replace the disk in Drive 'A'
with the 'TARGET' disk which is the disk that will hold the copy. If you
have trouble, please refer to your system manual.

Depending on how much memory you have this routine may repeat itself.

At the appearance of the prompt 'Copy another disk (Y/N) ?' you should
remove the disk from Drive 'A' and place a label on it indicating that it is
a COPY of the MASTER disk.

Refer to page I-1 at the front of this manual for directions on how to
load the programs onto your hard disk.

Put the original MASTER disk and the copy just made in a safe place. You
will not use them while running the programs.

At one point while running the programs you will be asked to make a back
up copy of your transaction and customer files. These will be located on
the disk in Drive 'C'. The copy will be made to a formatted disk in Drive
'A'.

Once the programs are loaded on the hard disk you should get to the root
directory of your hard drive. You can do this from any place by simply
typing CD\ and depressing the RETURN key. The sign \ is called a back-
slash. Now type C: and again depress the RETURN key. You should get the
C:> prompt.

Now type the word BILLING and depress the RETURN key.


Professional Billing Manual Page S-1



MODERN MICROCOMPUTERS Entering Control Information



************************************************************************
* *
* MODERN MICROCOMPUTERS - PROFESSIONAL BILLING *
* *
* *
* *
* *
* *
* *
* *
* *
* Enter today's date (MMDDYY) 040190 *
* *
* *
You are requested to enter the date. All dates are entered in the format
shown, that is, MMDDYY, Month Day Year.

This date will appear on a number of screens with the request that you
verify that it is the date to use. Anytime this request appears you will
have the opportunity to change the date.

The next thing to decide is where the programs and the data will be
located. Normally both will be in the same sub-directory or on the same
disk. With a hard disk system you could have the data kept on Drive A if
you so desire. This might make it easier to make back-up copies.

It is also possible to run the software using a single drive machine by
indicating that you want both the programs and the data on drive A.


*************************************************************************
* *
* On which drive will the programs be located (A - H) C *
* On which drive will the data be located (A - H) C *
* *

In this case we will indicate that both the programs and data should be
on drive C. This places the data in the same sub-directory (the BILLING
sub-directory) as the programs. This is the usually the most convenient way
of running the software.


















Professional Billing Manual Page S-2



MODERN MICROCOMPUTERS Entering Control Information


The next thing is a code word. Pick one you can remember. The code word
is not designed to lock out anyone but rather to make you stop and think at
certain points so that you don't accidentally erase data before you have all
your reports. Enter the code word and . In our examples we will use
the code word DOG.

* *
* *
* You may now enter a CODE WORD to be used at certain places *
* in the programs. Please make a record of the word so that *
* you will not forget it. Please enter the code word DOG *
* *
* *

The only time that you will see the preceding questions and be required
to answer them is the very first time you use the system.

Once this basic information is recorded you will not have to re-enter it.

In the event that you ever want to change the code word simply following
the steps listed below.

1. Boot the system and get to the C:> prompt.
2. Type CD BILLING to move to the sub-directory.
3. Type DIR FORM and depress the RETURN key. Information about a file
called FORM will appear. The file contains the information
concerning the code word and the instructions on how the printer is
to move the paper to top of the next form.
5. Type the words ERASE FORM and depress the RETURN key.
6. Type the word MENU and depress the RETURN key.

With the basic information entered you will be greeted into the program
menus.


*************************************************************************
* *
* MODERN MICROCOMPUTERS *
* PROFESSIONAL BILLING SYSTEM *
* *
* MODBILL? VERSION *
* JAN 1991 *
* *
* Today's date is 04/01/90 Is this O.K. to use (Y or N) *
* *
* *

Just a quick reminder. When you see a reply bracketed with < > it means
that simply depressing the RETURN key will make that selection. In the
screen above, depressing the RETURN key makes the selection 'Y" to indicate
that the answer should be, YES.








Professional Billing Manual Page S-3



MODERN MICROCOMPUTERS Entering Basic Information

You will now see the first of a number of menu screens. We refer to this
one as the MASTER MENU or MASTER SELECTOR.


*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT ON MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 7) _ *
* *
*************************************************************************

The entire system is driven by menu screens. You will generally have to
answer with a number or in some cases with a letter such as, Y or N to repre
sent YES or NO. If you see or at the end of a question on the screen
it means that depressing the ENTER or RETURN key will cause that selection.

You could, of course, enter the Y even if was showing but the default
will save some time. Remember we use as the notation to indicate that
you should depress the ENTER or RETURN key.

Before we go on let us take a quick look at the basic procedure which you
will follow now and then the procedure you will follow during and at the end
of the billing cycle.

You will now have to enter:

1. Your company information which will appear on reports,
invoices, and statements.

2. The various transaction codes you intend to use along with
their descriptions and money values.









Professional Billing Manual Page A-1



MODERN MICROCOMPUTERS Entering Basic Information


3. Some information which you can have appear on the statements if
you wish.

4. The client information including any outstanding balances, any
associated transaction codes for those clients you want to bill
automatically, and, the billing cycle for each client you want
automatically billed. Each client must be given a sorting code.

Since the first step is to enter the company information, you will select
Option 7 from the menu. In order to do this type 7 at this point and you
will start by putting in the company information. Remember that means to
depress the ENTER or RETURN key.

The screen will clear and present a new menu, the CONTROL FILE MAINTENANCE
MENU. You will not use it very often unless you want to change the informa
tion to appear on the statements or add new transaction codes.


*************************************************************************
* *
* CONTROL FILE MAINTENANCE MENU *
* *
* You may now: *
* *
* 1 - INITIALIZE MASTER FILE *
* *
* 2 - CHANGE STATEMENT HEADER INFORMATION *
* *
* 3 - SET UP OR ADD NEW TRANSACTION CODES *
* *
* 4 - CHANGE A TRANSACTION CODE *
* *
* 5 - LIST THE TRANSACTION CODES *
* *
* 6 - RETURN TO MASTER MENU *
* *
* *
* Enter your CHOICE by NUMBER ( 1- 8) 1 *
* *
*************************************************************************

The above screen shows the entire menu. The first time you run the
programs you will only see choices 1 and 6. Since you have not yet entered
any information, the other choices do not yet appear.

The computer holds information in a number of files. The Master File holds
the company information as well as a series of transaction codes which are
used while entering data.

Type 1 since you want to INITIALIZE THE MASTER FILE. You will ONLY
do this ONCE because this clears the information from the file and causes you
to START OVER.







Professional Billing Manual Page A-2



MODERN MICROCOMPUTERS Entering Basic Information


The screen will clear and you will be asked to verify that this is the
action you would like to take. At various times while running the program you
will have to verify your answer or choice. This is to prevent you from
accidentally deleting data.

*************************************************************************
* *
* INITIALIZATION OF MASTER FILE *
* *
* This clears all information from the master file. *
* *
* Are you SURE that's what you want to do (Y or N) Y *
* *
* *

Type Y . You will note that the default is N for NO if you simply use
the as a response. You don't want the default since you do want to clear
out this file. IN ALL PROBABILITY YOU WILL NEVER DO THIS AGAIN.

* *
* Please enter the code word at this time DOG *
* *
* *

Note: One more protection to keep you from losing information. Type in
your code word, we use DOG and .

The machine now has the files established on the disk and you are ready to
enter the information about our company. You will set up an accounting firm,
A. and B. Accounting Co., run by Mr. Able and Mr. Baker. They are involved
with accounting and tax work.


NOTE: There may have been some changes made to the manual since it was
printed. PLEASE READ THE ADDENDUM for any new information.
























Professional Billing Manual Page A-3



MODERN MICROCOMPUTERS Entering Basic Information


Before we go on let's take a look at the top of a typical statement. Note
that there are four lines of comments opposite the client's name and address.
You can change these lines at any time or leave them blank. There is also a
longer comment line which you can change or leave blank whenever you desire.


------------------------------------------------------------------------------
A. AND B. ACCOUNTING CO. STATEMENT
63 SUDBURY LANE 20
WESTBURY, NEW YORK 11590
(516) 333-9248 05/15/90

TO: ACCOUNT IDENT. 120

MARTINE AND FRANKLIN, INC. WE VALUE YOUR BUSINESS AND
MR. J. W. MARTINE STAND READY TO HELP WHENEVER
20020 LONG AVENUE WE CAN. DON'T HESITATE TO CALL
HICKSVILLE, NEW YORK 11581 US WHEN TROUBLE APPEARS.

QUALITY - ACCURACY - PRIDE: WE HOLD THESE VALUES VERY HIGHLY.



DATE DESCRIPTION CHARGE CREDIT BALANCE

------------------------------------------------------------------------------

In addition to being asked about our company you will also be asked for the
four lines of comments to appear opposite the client information. You can
change these comments any time you want by using Option number 2 on the
CONTROL FILE MAINTENANCE MENU. Each line can be up to 32 characters long.
You might find this helpful to advise your clients of any changes of company
policy or for season's greetings at the end of the year. You can, of course,
simply leave them blank if you wish.

You are going to use four lines shown above in our examples but you can
choose to use others or none at all.

Finally, you will be asked for the comment which appears in the center of
the statement. In our example it reads QUALITY - ACCURACY - PRIDE: etc.
Since it sounds good, you will use it in our examples. You can, of course,
use any comment you feel appropriate and you can change it at any time. You
might even like to use a row of '======' double dashes.

To help illustrate the entry of information we will represent what your
response should be in BOLD letters. You will note that the responses in most
cases are limited to a certain number of characters. If you try to enter too
much the machine will reject your entry and request that you re-enter it in
the proper fashion.

Remember to end each of your entries by depressing the ENTER or RETURN key.
We use the notation. Note also that you are limited in the length of the
permitted entry. The limit will be shown as (32 Chr. Max) or (14 Chr. Max).
Please do not exceed the limit indicated.






Professional Billing Manual Page A-4



MODERN MICROCOMPUTERS Entering Basic Information


****************************************************************************
* *
* Maximum of 32 Characters
* -------------------------------- *
* ENTER COMPANY NAME (32 Chr. Max) A. AND B. ACCOUNTING CO *
* ENTER STREET ADDRESS (32 Chr. Max) 63 SUDBURY LANE *
* ENTER CITY, STATE, ZIP (32 Chr. Max) WESTBURY, NEW YORK 11590 *
* *
* *
* 14 Chr. Max. *
* -------------- *
* ENTER PHONE NUMBER (14 Chr. Max) (516) 333-9248 *
* *

This completes the information for the top of the statements. If you are
planning to use pre-printed forms which have your company information
included, then, instead of entering the information at this time, simply tap
the space bar three times before depressing the RETURN key for each answer.
When the bills print, the space which would normally contain your company
information will be left blank.

****************************************************************************
* *
* You can enter up to four lines of comments to *
* appear on the statement form. Each comment can *
* be a maximum of 32 characters in length. If *
* you wish to include comments, enter them now. *
* If not, simply depress RETURN. *
* *
* *
* Maximum of 32 Characters *
* -------------------------------- *
* ENTER COMMENT 1 WE VALUE YOUR BUSINESS AND *
* ENTER COMMENT 2 STAND READY TO HELP WHENEVER *
* ENTER COMMENT 3 WE CAN. DON'T HESITATE TO CALL *
* ENTER COMMENT 4 US WHEN TROUBLE APPEARS. *
* *
* Enter a comment for the CENTER of STATEMENT (Max 72 Characters). *
* If you wish to leave it blank, type a '*' *
* -------------------------------------------------------------------- *
* QUALITY - ACCURACY - PRIDE: WE HOLD THESE VALUES VERY HIGHLY. *
* *
****************************************************************************

When you have entered the company information, the four short comments and
the longer comment which appears in the center of the statement, the screen
will clear and return you to the full CONTROL FILE MAINTENANCE MENU

You will now have the opportunity to enter the transaction codes which we
plan to use while entering data.









Professional Billing Manual Page A-5



MODERN MICROCOMPUTERS Transaction codes


The heart of the system centers around TRANSACTION CODES. In order to
speed up entry of information you must set up these codes at this time. What
exactly is a Transaction Code?

It is a three (3) character code representing a TYPE of transaction. For
example, you might want the following billing explanation to appear on an
invoice or statement.

CONSULTING TIME IN YOUR OFFICE $ 80.00

You could use as a code, CIY. During the entry of information you will be
asked for the Transaction code. You input CIY and the computer will auto
matically know you want that billing explanation to appear.

Suppose you also want as a transaction, the following on some statements.

CONSULTING TIME IN OUR OFFICE $ 80.00

You might choose to use CIO. Now during entry of information you would
enter CIO and the machine will automatically know you want this alternate
billing explanation to appear.

You will note that the two transaction codes shown are both one line
billing explanations. The system does not limit you to one line but rather
allows up to four lines of 32 characters each.

STANDARD MAINTENANCE PERFORMED
ON YOUR RENTAL EQUIPMENT AS
OUTLINED IN MANUFACTURER'S
MANUAL. TO BE DONE QUARTERLY. $ 250.00

You could use a code such as STQ for this one.

When you select the codes to be used you will be asked for an associated
money value. This value can be changed during the transaction entry phase of
the work as you will see later when that phase is explained. We suggest that
you put in the value most commonly used with that billing explanation. Some
users of the system will do the following to help speed up transaction entries
later in the program.

C1 CONSULTING TIME $ 100.00 (Using the number to
C2 CONSULTING TIME $ 200.00 represent the money value.)
C25 CONSULTING TIME $ 250.00

or

MM1 MAINTENANCE MONTHLY $ 100.00 (Using a letter to
MM2 MAINTENANCE MONTHLY $ 200.00 represent a time period,
MQ1 MAINTENANCE QUARTERLY $ 100.00 M for month, Q for quarter.)
MQ2 MAINTENANCE QUARTERLY $ 200.00

You have three characters in each code. You will have to decide what codes
to use and what billing explanations you want to appear. One further piece of
information will have to be added, whether or not the billing explanation
refers to a debit or a credit.




Professional Billing Manual Page A-6



MODERN MICROCOMPUTERS Transaction codes


Of course you will want one or more codes to represent that you have
received payment.

CHK CHECK RECEIVED, THANK YOU $ 0.00

PA PART PAYMENT RECEIVED $ 0.00

PAP PART PAYMENT RECEIVED,
PLEASE REMIT BALANCE. $ 0.00

PAA PART PAYMENT RECEIVED.
PLEASE REMIT BALANCE AT
ONCE IN ORDER TO KEEP YOUR
CREDIT RECORD UP TO DATE. $ 0.00

OR OK, WISE GUY, PAY UP AT (Enter as a credit and
ONCE OR THE MEN IN THE BIG it will print with no
BLACK CAR WILL PAY YOU A money value showing on
VISIT AT 2:00 A.M. $ 0.00 the statement.)

You can have up to 1,500 Transaction codes.

One additional point. If you create a transaction code as a debit but do
not include an associated amount of money this will cause the billing
explanation to print with 'NC' in the money area. If you create a transaction
code as a credit but do not include an associated amount of money this will
cause the billing explanation to print with nothing in the money area. You
might want to use this to add a line to a statement indicating that the
statement was overdue. Note the 'OR' code included in the above examples.

OK, enter choice 3 so that we can move on to entering the codes.

*************************************************************************
* *
* CONTROL FILE MAINTENANCE MENU *
* *
* You may now: *
* *
* 1 - INITIALIZE MASTER FILE *
* *
* 2 - CHANGE STATEMENT HEADER INFORMATION *
* *
* 3 - SET UP OR ADD NEW TRANSACTION CODES *
* *
* 4 - CHANGE A TRANSACTION CODE *
* *
* 5 - LIST THE TRANSACTION CODES *
* *
* 6 - RETURN TO MASTER MENU *
* *
* *
* Enter your CHOICE by NUMBER ( 1- 6) 3 *
* *
*************************************************************************





Professional Billing Manual Page A-7



MODERN MICROCOMPUTERS Transaction codes


Note that you can change any of the information just entered using Option
number 2. You can try that later but now we want you to enter some trans
action codes.

The following is a list of transaction codes which we intend to use in our
examples.

MAA MONTHLY ACCOUNTING SERVICES $100.00

MAB MONTHLY ACCOUNTING SERVICES $100.00

TPA TAX PLANNING $ 75.00

TPB TAX PLANNING $ 75.00

FSA INCOME TAX PREPARATION
FEDERAL AND STATE FORMS $175.00

FSB INCOME TAX PREPARATION
FEDERAL AND STATE FORMS $175.00

F-A INCOME TAX PREPARATION
FEDERAL TAX RETURN ONLY $125.00

F-B INCOME TAX PREPARATION
FEDERAL TAX RETURN ONLY $125.00

PAY PAYMENT RECEIVED.
THANK YOU. $ 0.00 (Enter as a credit)

PAR PARTIAL PAYMENT RECEIVED.
THANK YOU. $ 0.00 (Enter as a credit)

OVD THIS AMOUNT IS NOW OVERDUE.
PLEASE REMIT PROMPTLY. $ 0.00 (Enter as a credit)

ACC QUARTERLY ACCOUNTING WORK $225.00

This gives us 12 billing explanations which should be enough to demonstrate
how the system works.

Before we go any further take note of the fact that we set up pairs of
transaction codes MAA and MAB, TPA and TPB, FSA and FSB, F-A and F-B. In each
case the first of each pair of codes will be used by Mr. Able and the second
by Mr. Baker. In this way the billing explanations will contain the same
information but the two partners will be able to determine how much billing
was accomplished by each. The letter 'A' at the end of the code will identify
Mr. Able's billings and the letter 'B' will be used by Mr. Baker.











Professional Billing Manual Page A-8



MODERN MICROCOMPUTERS Transaction codes


Don't be overly concerned about the amounts of money associated with each
transaction code. When the actual billing routine is in progress it is
possible to change the amount quite easily. As a matter of fact, TPA and TPB
will be used by the partners as a per hour billing charge. In all other cases
the amount is a set fee which is usually charged. Mr. Able and Mr. Baker have
decided that their basic rate per hour should be at least $ 75.00, and they
intend to receive no less than $ 175.00 per tax form preparation.

After making choice 3 from the CONTROL FILE MAINTENANCE MENU, the screen
clears and another set of directions and questions appears. As we did before
we will indicate the information printed by the computer on the screen in BOLD
print and your responses in ordinary print.

*************************************************************************
* *
* You must now enter your TRANSACTION CODES, their *
* DESCRIPTIONS, and whether they are DEBITS or CREDITS. *
* *
* TRANSACTION CODES can be 1, 2, or 3 characters. *
* Their DESCRIPTION can be a MAXIMUM of 4 lines of up *
* to 32 characters each. *
* *
* Type 'END' for the last transaction code. *
* *
* TRANSACTION CODE MAA *
* DEBIT OR CREDIT (D OR C) D *
* *
* Maximum of 32 Characters *
* -------------------------------- *
* Line 1 of DESCRIPTION MONTHLY ACCOUNTING SERVICES *
* Line 2 of DESCRIPTION *
* Line 3 of DESCRIPTION *
* Line 4 of DESCRIPTION *
* AMOUNT PER UNIT IF 0 100 *
* *
* Everything O.K. (Y or N) Y *
* *
* THIS IS BEING WRITTEN TO THE FILE *
* *
*************************************************************************

After you enter this first transaction code and information the screen
clears and you are presented with the same requests so that you can enter the
second transaction code.















Professional Billing Manual Page A-9



MODERN MICROCOMPUTERS Transaction codes


*************************************************************************
* *
* You must now enter your TRANSACTION CODES, their *
* DESCRIPTIONS, and whether they are DEBITS or CREDITS. *
* *
* TRANSACTION CODES can be 1, 2, or 3 characters. *
* Their DESCRIPTION can be a MAXIMUM of 4 lines of up *
* to 32 characters each. *
* *
* Type 'END' for the last transaction code. *
* *
* TRANSACTION CODE MAB *
* DEBIT OR CREDIT (D OR C) D *
* *
* Maximum of 32 Characters *
* -------------------------------- *
* Line 1 of DESCRIPTION MONTHLY ACCOUNTING SERVICES *
* Line 2 of DESCRIPTION *
* Line 3 of DESCRIPTION *
* Line 4 of DESCRIPTION *
* AMOUNT PER UNIT IF 0 100 *
* *
* Everything O.K. (Y or N) Y *
* *
* THIS IS BEING WRITTEN TO THE FILE *
* *
*************************************************************************
































Professional Billing Manual Page A-10



MODERN MICROCOMPUTERS Transaction codes


You probably noticed that the machine included as a default regarding
the Debit or Credit entry. Depressing the RETURN or ENTER key causes the
letter 'D' to be entered. In a similar fashion the default becomes the letter
'Y' if you depress the RETURN or ENTER key as the answer to the question
"EVERYTHING O.K. (Y or N) ". Defaults will help speed data entry. One
common direction will be "Depress RETURN to continue". You need
do nothing more than Depress the ENTER or RETURN key at that time.

YOU will continue adding the transaction codes, one by one, until they are
all into the machine. Just enter the transaction codes that we indicated we
will be using. By the time you have entered them all you should be very
familiar with this stage of the work.

In order to conclude this section of the program you must type END
instead of a three letter transaction code. Just follow the prompts as they
appear on the screen. When you finish entering the transaction codes continue
on to the next page.

Here are the transaction codes YOU must enter:

TPA TAX PLANNING DEBIT $ 75.00

TPB TAX PLANNING DEBIT $ 75.00

FSA INCOME TAX PREPARATION
FEDERAL AND STATE FORMS DEBIT $175.00

FSB INCOME TAX PREPARATION
FEDERAL AND STATE FORMS DEBIT $175.00

F-A INCOME TAX PREPARATION
FEDERAL TAX RETURN ONLY DEBIT $125.00

F-B INCOME TAX PREPARATION
FEDERAL TAX RETURN ONLY DEBIT $125.00

PAY PAYMENT RECEIVED.
THANK YOU. CREDIT $ 0.00

PAR PARTIAL PAYMENT RECEIVED.
THANK YOU. CREDIT $ 0.00

OVD THIS AMOUNT IS NOW OVERDUE.
PLEASE REMIT PROMPTLY. CREDIT $ 0.00

ACC QUARTERLY ACCOUNTING WORK. DEBIT $225.00













Professional Billing Manual Page A-11




MODERN MICROCOMPUTERS Transaction codes


When you have completed entering the transaction codes you must type END
when asked for the next transaction code. This indicates to the computer that
you have completed your entries.

*************************************************************************
* *
* You must now enter your TRANSACTION CODES, their *
* DESCRIPTIONS, and whether they are DEBITS or CREDITS. *
* *
* TRANSACTION CODES can be 1, 2, or 3 characters. *
* Their DESCRIPTION can be a MAXIMUM of 4 lines of up *
* to 32 characters each. *
* *
* Type 'END' for the last transaction code. *
* *
* TRANSACTION CODE END *
* *

At this time it makes sense to get your first printout of information. You
will need to see the transaction codes that were entered to pick up any errors
which may have occurred. You will select the option to list the codes. The
first time you will ask to see them on the screen and then repeat this step
asking for a printout on the printer. You need to select Option 5.

*************************************************************************
* *
* CONTROL FILE MAINTENANCE MENU *
* *
* You may now: *
* *
* 1 - INITIALIZE MASTER FILE *
* *
* 2 - CHANGE STATEMENT HEADER INFORMATION *
* *
* 3 - SET UP OR ADD NEW TRANSACTION CODES *
* *
* 4 - CHANGE A TRANSACTION CODE *
* *
* 5 - LIST THE TRANSACTION CODES *
* *
* 6 - RETURN TO MASTER MENU *
* *
* *
* Enter your CHOICE by NUMBER ( 1- 6) 5 *
* *
*************************************************************************

Type 5 to get the listing. You will be offered a choice on how you
want to view the information. Your choice is N .










Professional Billing Manual Page A-12



MODERN MICROCOMPUTERS Transaction codes


First you will take a look at the codes on the screen so your response is N
followed by depressing the RETURN or ENTER key. You will note that you could
accomplish the same thing by simply depressing the RETURN or ENTER key since
the default is indicated on the screen as .

*************************************************************************
* *
* DO YOU WANT A HARDCOPY (Y OR N) N *
* *
* *

The screen clears and the transaction codes appear for your viewing
pleasure. You could get a hardcopy printout of this information and should do
so to use as a reference later on.

The information will appear in the following form.

*************************************************************************
* *
* CURRENT TRANSACTION CODES *
* *
* CODE TYPE DESCRIPTION TO APPEAR ASSOCIATED AMOUNT *
* *
* MAA DEBIT MONTHLY ACCOUNTING SERVICES $100.00 *
* *
* MAB DEBIT MONTHLY ACCOUNTING SERVICES $100.00 *
* *
* TPA DEBIT TAX PLANNING $ 75.00 *
* *
and the remainder of the codes.

You will note that this report also shows the Y-T-D amount which has been
billed under the code and the total number of units which have been billed.
At the present time these values are zero.

When the prompt, Depress RETURN to continue appears on the screen simply
depress the RETURN or ENTER key and the total accumulated debits and credits
will be shown. Again, since this is the beginning of the work, the values
will be zero. You can use this routine at any time during the year to see how
much has been billed under each transaction code and if you are using the
units to represent hours (or minutes), you can see how much time has been
involved with each code.

Depressing RETURN causes the CONTROL FILE MAINTENANCE MENU to reappear.

Now lets get a hardcopy listing on the printer. Make sure that the printer
is on line and type 5 and when the prompt appears type Y so that
the printer will record the information for you.











Professional Billing Manual Page A-13



MODERN MICROCOMPUTERS Transaction codes


*************************************************************************
* *
* CONTROL FILE MAINTENANCE MENU *
* *
* You may now: *
* *
* 1 - INITIALIZE MASTER FILE *
* *
* 2 - CHANGE STATEMENT HEADER INFORMATION *
* *
* 3 - SET UP OR ADD NEW TRANSACTION CODES *
* *
* 4 - CHANGE A TRANSACTION CODE *
* *
* 5 - LIST THE TRANSACTION CODES *
* *
* 6 - RETURN TO MASTER MENU *
* *
* *
* Enter your CHOICE by NUMBER ( 1- 6) 5 *
* *
*************************************************************************

This time type Y to get the printer into action.

*************************************************************************
* *
* DO YOU WANT A HARDCOPY (Y OR N) Y *
* *
* Make sure your printer is turned on and has paper. *
* *
* Set your printer to the top of the page and *
* Depress RETURN to continue *
* *

After the printout function is complete depress at the prompt and the
CONTROL FILE MAINTENANCE MENU appears once more.

Let us take a brief time for review. On this menu you use Option 1 ONLY
at the initialization of the system. If you use it again all data will be
removed from the disks. YOU DO NOT WANT THIS TO HAPPEN.

Option 2 allows you to change the information contained at the top of the
statements. You may want to use it to change the four lines of comments which
appear opposite the client's name and address. You can also change the single
long line which appears on the statements. Some users change this to a row of
double dashes ======.

You will use Option 3 if you intend to add any new transaction codes and
Option 4 if you want to change any.

Finally, Option 5 allows you to print out or view the transaction codes.







Professional Billing Manual Page A-14



MODERN MICROCOMPUTERS Entering Client Information


Now that you have finished with the CONTROL FILE MAINTENANCE MENU you would
like to get back to the MASTER MENU. In order to do this enter 6 which
is the bottom choice on the CONTROL FILE MAINTENANCE MENU.

You have completed the first part of the system set up and now must enter
the information about the clients. You therefore select Option 2 on the
MASTER MENU.

*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT OF MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 7) 2 *
* *
*************************************************************************

You should have the names, addresses and phone numbers of each of your
clients ready. In addition, you should know their present outstanding
balance, if any. The machine will automatically assign a client number to
each client you enter. If you would rather have a special identification code
for the client instead of a number, you can enter up to 8 characters instead
of the number. For example, you might want to use JONES to represent the
JONES AND SMITH LUMBER COMPANY. You will also be able to include, if you so
desire, a second name in addition to the primary name of the client. This is
an attention line in the address.

It is quite possible that after you have entered your clients, you will
want to re-arrange the order in which the clients appear on your reports. In
order to allow you to re-arrange the list, you must assign a sorting code to
each client. The code is made up of two letters and a number between 1 and 9.
For example, BR5 might stand for Bright-Cleaning Corporation. If you wanted
Bronson Gas Co. to appear after Bright-Cleaning Corporation in the list,
assign a sorting code of BR6 to Bronson Gas Co. The machine will sort the
codes BR5 before BR6. If you then had still another company called





Professional Billing Manual Page B-1



MODERN MICROCOMPUTERS Entering Client Information


Branford and Branford, make their sorting code BR4. They will then appear
before the other two companies in the file.

You can alter the sorting codes of clients at any time. For instance you
have set up the following:

Clancy Industries CL4
Clipper Hedge Cutting CL5
Clothing For You CL6

and then you take on another client, Cleaning Materials Rentals. You would
want them to appear after Clancy Industries and before Clipper Hedge Cutting.
You would have to adjust Clancy Industries to be CL3 and then make Cleaning
Materials Rentals, CL4. In this way the list would become:

Clancy Industries CL3
Cleaning Materials Rentals CL4
Clipper Hedge Cutting CL5
Clothing For You CL6

It is suggested that you start each client with two letters and the number
5. In that way if you have another client and you want to use the same two
letters you made make their number more or less than 5.

Of course, like many of the options available, you do not have to use the
sorting option. It is there in case you want to make use of it.

You will note that the sorting process appears on the next menu. YOU WILL
NOT BE ABLE TO SORT YOUR LIST UNTIL YOU HAVE DONE AT LEAST ONE COMPLETE
BILLING ROUTINE.

You will be entering eight dummy companies which are serviced by A. and B.
Accounting Co. In order to demonstrate the various functions you will associ
ate transaction codes with the first five. You will assume that Mr. Able does
the accounting work for the first company and that Mr. Baker does the account
ing work for the second and third companies. These three companies are billed
each month. The forth and fifth companies will be billed only quarterly.
These five will serve as examples of how the automatic billing feature works.

The remaining three companies or individuals have various needs which the
A. and B. Accounting Co. handles.

Here is a listing of the eight companies we would like you to enter into
the computer.

ACE HARDWARE CO.
MR. GOODWRENCH
557-9129
1 FIRST STREET
SMALL TOWN, N.Y. 11220

ASSOCIATED TRANSACTION CODE WILL BE MAA (Mr. Able's client)
BILLING CYCLE 1 SORTING CODE AC5.







Professional Billing Manual Page B-2



MODERN MICROCOMPUTERS Entering Client Information

BIG TIME SHOE COMPANY
MRS. IMA FITTER
826-2200
2 SECOND AVENUE
LITTLE TOWN, N.Y. 11340
ASSOCIATED TRANSACTION CODE WILL BE MAB (Mr. Baker's client)
BILLING CYCLE 1 SORTING CODE BI5.


CRUNCHY CANDY STAND

333-5693
3 THIRD PLACE
MIDDLE TOWN, N.Y. 11567
ASSOCIATED TRANSACTION CODE WILL BE MAB (The second of Mr. Baker's
BILLING CYCLE 1 SORTING CODE CR5. clients)


MADE-TO-ORDER PARTS
ACCOUNTS PAYABLE DEPT.
824-2200
100 INDUSTRIAL PARK ROAD
SUBURBIA, N.Y. 11001
ASSOCIATED TRANSACTION CODE WILL BE ACC
BILLING CYCLE 2 SORTING CODE MA5.


W. & T. COAT COMPANY
MR. W. WARMER
2127578210 NOTE: You are limited to 10 characters
32 DEGREE LANE for the telephone numbers.
OCEAN FRONT, N.Y. 12788
ASSOCIATED TRANSACTION CODE WILL BE ACC
BILLING CYCLE 2 SORTING CODE WA5.

D. D. DOING, INC.
MR. DAVID DOING
376-8221
4 FORTH AVENUE
BIG TOWN, N.Y. 11556 SORTING CODE DO5.

EVER-NEAR PLUMBING CO.
MR. DIKEMENDER
522-7710
5 FIFTH STREET
ANOTHER TOWN, N.Y. 11664 SORTING CODE EV5.


MRS. FRANCINE FARMER

634-0031
6 SIXTH ROAD
IN THE STIKS, NEW YORK 19822 SORTING CODE FA5.







Professional Billing Manual Page B-3



MODERN MICROCOMPUTERS Entering Client Information


Note that 'Crunchy Candy Stand' and 'Mrs. Francine Farmer' have no second
line to their address. The other four companies direct the mail to a certain
individual. Actually, Mrs. Farmer is not a company but A. and B. Accounting
Co. has handled her money activities for a number of years.

You will assume that none of these individuals has an outstanding balance
at the present time. When asked for the present balance and the year to date
billings while entering information you will indicate 0 (zero) as the amount.

The first three companies are to be billed each month and are therefore
entered as billing cycle 1. The next two companies are billed quarterly and
are put into billing cycle 2.

After entering choice 2 on the MASTER MENU the CUSTOMER ACCOUNT MAINTENANCE
MENU now appears. You will use Option 1 to begin since you want to add new
customers to the file.

************************************************************************
* *
* CUSTOMER ACCOUNT MAINTENANCE MENU *
* *
* You may now: *
* 1 - ADD NEW ACCOUNTS TO FILE *
* *
* 2 - MODIFY AN EXISTING ACCOUNT *
* *
* 3 - LIST ACCOUNT NAMES AND ADDRESSES *
* *
* 4 - SEARCH FILE BY ACCOUNT NAME *
* *
* 5 - LIST ACCOUNTS, BALANCES AND TOTAL OUTSTANDING *
* *
* 6 - RE-INITIALIZE CUSTOMER FILE *
* *
* 7 - END OF YEAR REPORTS *
* *
* 8 - SORT FILE BASED ON SORT KEY *
* *
* 9 - RETURN TO MASTER MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 9) 1 *
* *
* *

Enter 1 in order to add customers to the file.

NOTE: Option 6 allows you to re-initialize the customer file. Please do not
use this option without careful thought. It removes everything from the
customer file.










Professional Billing Manual Page B-4



MODERN MICROCOMPUTERS Entering Client Information


* *
* YOU PRESENTLY HAVE 0 CUSTOMERS IN THE FILE. *
* *
* This will become IDENT. No. 101 *
* *
* Do you want to have it as a DIFFERENT IDENT. (Y or N) ? *
* *
* Depress RETURN when finished entering customers. *
* PRIMARY NAME _ *
* *
* *
Before you enter information a few points should be made clear. First,
each client will be assigned an account number beginning with 101. You can
have up to 1,500 clients on the system. You can enter an alternate
identification code if you so desire. It can be up to eight characters in
length and will be used instead of the number suggested by the computer. In
order to look at information about a specific customer you will call up the
data by account number, account identification or you can search the file for
a specific name. You will see that using Option 3 (on the previous menu)
will list the names, addresses and account numbers for reference. Option 5
will list the accounts by number and also show their outstanding balances.

Each client can be given a PRIMARY NAME and a SECONDARY NAME. You are
going to input only eight (8) customers.

With each customer you can associate a Transaction code if you so desire.
This will allow us to do an automatic transaction routine later when entering
information during the transaction period. You will only associate trans
action codes with five of the clients.

************************************************************************
* YOU PRESENTLY HAVE 0 CUSTOMERS IN THE FILE. *
* *
* This will become IDENT. No. 101 *
* *
* Do you want to have it as a DIFFERENT IDENT. (Y or N) ? *
* *
* Depress RETURN when finished entering customers. *
* PRIMARY NAME ACE HARDWARE CO. *
* SECONDARY NAME MR. GOODWRENCH *
* PHONE 557-9129 *
* STREET ADDRESS 1 FIRST STREET *
* CITY, STATE, ZIP SMALL TOWN, N.Y. 11220 *
* ACCOUNT BALANCE 0 *
* BILLED Y-T-D 0 *
* *
* *
The screen will clear.











Professional Billing Manual Page B-5



MODERN MICROCOMPUTERS Entering Client Information


* *
* You can now attach a Transaction code to this customer. *
* This will allow you to AUTOMATICALLY enter this client and *
* the associated Transaction into the Transaction file each billing *
* period. If you would rather not have this function involved with *
* this client, simply depress RETURN in response to the question. *
* *
* WHAT TRANSACTION CODE TO BE ASSOCIATED MAA *
* *
* To which billing cycle (1-8) do you want this assigned? 1 *
* *
The screen will clear.

* *
* You can now add a sorting key to this customer. The sorting key *
* must be 2 letters and 1 number, e.i., AB1 or GE3. You will be *
* able to sort your customers by using this key. You can change *
* a customer's sorting key at any time. *
* *
* Please enter the sorting key. AC5 *
* *

* *
* ACE HARDWARE CO. *
* MR. GOODWRENCH Associated Transaction Code MAA *

* 1 FIRST STREET Billing Cycle will be 1 *
* SMALL TOWN, N.Y. 11220 *
* PRESENT BALANCE 0.00 *
* Y-T-D BILLING 0.00 *
* Sort Code AC5 *
* *
* Is this CORRECT (Y or N) Y *
* *
************************************************************************

You have made your first entry. After you depress the ENTER or RETURN key
the information is written to the file. Ace Hardware Co. has become client
number 101. From now on when you wish to view this client you will call him
up by using his customer number.




















Professional Billing Manual Page B-6



MODERN MICROCOMPUTERS Entering Client Information


The screen clears and you see:

************************************************************************
* YOU PRESENTLY HAVE 1 CUSTOMERS IN THE FILE. *
* *
* This will become IDENT. No. 102 *
* *
* Do you want to have it as a DIFFERENT IDENT. (Y or N) ? *
* *
* Depress RETURN when finished entering customers. *
* PRIMARY NAME BIG TIME SHOE COMPANY *
* SECONDARY NAME MRS. IMA FITTER *
* PHONE 826-2200 *
* STREET ADDRESS 2 SECOND AVENUE *
* CITY, STATE, ZIP LITTLE TOWN, N.Y. 11340 *
* ACCOUNT BALANCE 0 *
* BILLED Y-T-D 0 *
* *
* You can now attach a Transaction code to this customer. *
* This will allow you to AUTOMATICALLY enter this client and *
* the associated Transaction into the Transaction file each billing *
* period. If you would rather not have this function involved with *
* this client, simply depress RETURN in response to the question. *
* *
* WHAT TRANSACTION CODE TO BE ASSOCIATED MAB *
* *
* To which billing cycle (1-8) do you want this assigned 1 *
* *
The screen will clear.

* *
* You can now add a sorting key to this customer. The sorting key *
* must be 2 letters and 1 number, e.i., AB1 or GE3. You will be *
* able to sort your customers by using this key. You can change *
* a customer's sorting key at any time. *
* *
* Please enter the sorting key. BI5 *
* *

* *
* BIG TIME SHOE COMPANY *
* MRS. IMA FITTER Associated Transaction Code MAB *
* 2 SECOND AVENUE Billing Cycle will be 1 *
* LITTLE TOWN, N.Y. 11340 *
* PRESENT BALANCE 0.00 *
* Y-T-D BILLING 0.00 *
* Sorting Code BI5 *
* *
* Is this CORRECT (Y or N) Y *
* *
************************************************************************








Professional Billing Manual Page B-7



MODERN MICROCOMPUTERS Entering Client Information


OK, That takes care of your second customer. Now YOU will enter the
remaining six customers. You can enter them, one by one.

In the case of the last three entries which you will make you do not want
to associate any transaction code with these clients so you simply use the
RETURN key and the machine will do the rest.


The 'Crunchy Candy Stand' would normally become client number 103. When
you are asked if you want to have a different identification number, respond
with Y . You will then be asked what IDENT. you want. Enter CANDY .
From this point on, the 'Crunchy Candy Stand' will be called up, not by
number, but by the unique identification code, CANDY. The associated trans
action code will allow automatic billing and the use of MAB will indicated to
the partners that the billing is for Mr. Baker's work. The billing cycle will
be 1 so that this account is billed monthly.

PRIMARY NAME CRUNCHY CANDY STAND
SECONDARY NAME
PHONE 333-5693
STREET ADDRESS 3 THIRD PLACE
CITY, STATE, ZIP MIDDLE TOWN, N.Y. 11567
ACCOUNT BALANCE 0
BILLED Y-T-D 0
ASSOCIATED TRANSACTION CODE WILL BE MAB BILLING CYCLE 1
Sorting Key CR5

Let the IDENT. number for MADE-TO-ORDER be 104 as indicated by the computer
by responding with only when asked if you want a different identi
fication. Remember, the billing cycle is 2 because we want to bill this
client quarterly rather than monthly. Cycle 1 will be those we want to bill
monthly, cycle 2, for those we want to bill quarterly.

PRIMARY NAME MADE-TO-ORDER PARTS
SECONDARY NAME ACCOUNTS PAYABLE DEPT.
PHONE 824-2200
STREET ADDRESS 100 INDUSTRIAL PARK ROAD
CITY, STATE, ZIP SUBURBIA, N.Y. 11001
ACCOUNT BALANCE 0
BILLED Y-T-D 0
ASSOCIATED TRANSACTION CODE WILL BE ACC BILLING CYCLE 2
Sorting Key MA5

Just to be unusual, make the IDENT. for the coat company, COAT, instead of
the suggested number offered by the computer of 105. Again, simply responding
with Y when asked if you want a different IDENT. Then enter COAT .

Please note that with the first customers we used the first two letters of
their name along with the number 5 as the sorting key. This allows us to put
other companies with the same first two letters either before of after the
existing ones by altering the number to be more or less than 5. Remember, CA3
comes before CA5 so you might have Casey's Bar as CA3 and Carry-All Bags as
CA5.







Professional Billing Manual Page B-8



MODERN MICROCOMPUTERS Entering Client Information


With W. &. T. we used WA5. This will cause W. & T. to appear at the
beginning of the companies whose names begin with a 'W'. If you get another
company beginning with 'WA' or the initial 'W' you may have to make some
slight adjustments to the sorting keys. This is easily done and will be
explained later on.

PRIMARY NAME W. & T. COAT COMPANY
SECONDARY NAME MR. W. WARMER
PHONE 2127578210 (Remember - limited to 10 characters)
STREET ADDRESS 32 DEGREE LANE
CITY, STATE ZIP OCEAN FRONT, N.Y. 12788
ASSOCIATED TRANSACTION CODE WILL BE ACC BILLING CYCLE 2
Sorting Key WA5

Let the last three clients assume the number suggested by the computer for
their identification codes.

PRIMARY NAME D. D. DOING, INC.
SECONDARY NAME MR. DAVID DOING
PHONE 376-8221
STREET ADDRESS 4 FORTH AVENUE
CITY, STATE, ZIP BIG TOWN, N.Y. 11556
ACCOUNT BALANCE 0
BILLED Y-T-D 0
THERE IS NO ASSOCIATED TRANSACTION CODE FOR THIS CLIENT SO SIMPLY WHEN
ASKED FOR THE ASSOCIATED TRANSACTION CODE.
Sorting Key DO5

PRIMARY NAME EVER-NEAR PLUMBING CO.
SECONDARY NAME MR. DIKEMENDER
PHONE 522-7710
STREET ADDRESS 5 FIFTH STREET
CITY, STATE, ZIP ANOTHER TOWN, N.Y. 11664
ACCOUNT BALANCE 0
BILLED Y-T-D 0
THERE IS NO ASSOCIATED TRANSACTION CODE FOR THIS CLIENT SO SIMPLY WHEN
ASKED FOR THE ASSOCIATED TRANSACTION CODE.
Sorting Key EV5

PRIMARY NAME MRS. FRANCINE FARMER
SECONDARY NAME
PHONE 624-0031
STREET ADDRESS 6 SIXTH ROAD
CITY, STATE, ZIP IN THE STIKS, NEW YORK 19822
ACCOUNT BALANCE 0

BILLED Y-T-D 0
THERE IS NO ASSOCIATED TRANSACTION CODE FOR THIS CLIENT SO SIMPLY WHEN
ASKED FOR THE ASSOCIATED TRANSACTION CODE.
Sorting Key FA5

Now that all eight clients are entered you must simply depress the RETURN
key when asked for the next PRIMARY NAME. The machine will then close the
customer file and move back to the CUSTOMER ACCOUNT MAINTENANCE MENU.






Professional Billing Manual Page B-9



MODERN MICROCOMPUTERS Entering Client Information


Of course, you will have many more than eight clients to enter. When you
are done entering the clients you will want to get a printout of the names,
addresses, phone numbers, and account numbers to check to be sure you have not
made a mistake in your entry procedure. You can do this by using Option 3 on
the Customer Account Maintenance Menu. You will also get an opportunity to
either print or simply view the information on the screen. Since you have
only eight customers you will first view them on the screen and then repeat
the procedure and print them out.

It is also possible to use Option 5 to show just the names and outstanding
balances if you so desire.

Now you want a listing of the customers so you enter 3 .

************************************************************************
* *
* CUSTOMER ACCOUNT MAINTENANCE MENU *
* *
* You may now: *
* 1 - ADD NEW ACCOUNTS TO FILE *
* *
* 2 - MODIFY AN EXISTING ACCOUNT *
* *
* 3 - LIST ACCOUNT NAMES AND ADDRESSES *
* *
* 4 - SEARCH FILE BY ACCOUNT NAME *
* *
* 5 - LIST ACCOUNTS, BALANCES AND TOTAL OUTSTANDING *
* *
* 6 - RE-INITIALIZE CUSTOMER FILE *
* *
* 7 - END OF YEAR REPORTS *
* *
* 8 - SORT FILE BASED ON SORT KEY *
* *
* 9 - RETURN TO MASTER MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 9) 3 *
* *
* *
************************************************************************

The screen clears and you must now select whether you want to view or to
get a printout (Hardcopy). You will choose to view by answering N to the
question.

************************************************************************
* *
* Do you want HARDCOPY (Y or N) N *
* *
* *

The listing will appear on the screen and after each four customers you
will have to depress the RETURN key to continue on.





Professional Billing Manual Page B-10



MODERN MICROCOMPUTERS Entering Client Information


*****************************************************************************
* *
* CUSTOMER ACCOUNT FILE LISTING *
* *
* IDENT. NAME AND ADDRESS PHONE ASSOC CYCLE SORT KEY *
* *
* 101 ACE HARDWARE CO. 557-9129 MAA 1 AC5 *
* MR. GOODWRENCH *
* 1 FIRST STREET *
* SMALL TOWN, NEW YORK 11220 *
* *
* 102 BIG TIME SHOE COMPANY 826-2200 MAB 1 BI5 *
* MRS. IMA FITTER *
* 2 SECOND AVENUE *
* LITTLE TOWN, N.Y. 11340 *
* *
* CANDY CRUNCHY CANDY STAND 333-5693 MAB 1 CR5 *
* *
* 3 THIRD PLACE *
* MIDDLE TOWN, N.Y. 11567 *
* *
* *

And each customer shows up on the screen. Note that CANDY and COAT show up
as the IDENT. for two of the clients, the other six, have the assigned number
given by the computer.

You will note that if you want to quit before seeing all the customers you
can by typing Q when you see the prompt:
Depress RETURN to continue (Q to Quit)

When the screen display is complete the CUSTOMER ACCOUNT MAINTENANCE MENU
reappears on the screen. You can now repeat what was just done but this time
ask for a hard copy print out by typing Y instead of N in response to the
question, Do you want HARDCOPY (Y or N) .

************************************************************************
* *
* Do you want HARDCOPY (Y or N) Y *
* *
* *
The screen responds with a short beep and:

************************************************************************
* *
* Make sure your printer is turned on and has paper. *
* *
* Set your printer to the top of the page and Depress RETURN *
* *
* *
Turn on your printer, make sure the paper is adjusted to the top of the
next sheet and make sure the printer is ready before depressing the RETURN
key.






Professional Billing Manual Page B-11



MODERN MICROCOMPUTERS Entering Client Information


The printer will respond with a printout of the customers. When the print
er is finished with the listing you are once more returned to the CUSTOMER
ACCOUNT MAINTENANCE MENU.

You might like to use Option 5 at this point so you can compare the infor
mation produced by it with that produced by Option 3.

When running Option 5 you will need to input your code word at the correct
place and also indicate you want a hardcopy printout.

************************************************************************
* *
* Do you want the report to show (A)ll customers, *
* or divided by (B)illing codes ? A *

Ask to see all the customers. If you would like, you can re-run this
routine and ask to see the customers by Billing codes by entering B .

The next option allows you to see only those customers who have balances
exceeding a certain value. You can put in any value you desire or simply
depress the RETURN key to show all customers regardless of their outstanding
balance. Since no customer has a balance, simply depress RETURN.

* *
* Show those with balances greater than .... *
* Enter amount or for all *
* *

Since the computer will keep a record of the last debit and last credit for
each customer it is possible to look for customers who have outstanding
balances by indicating the number of days they must exceed to be considered
over due. You might enter 30, 60 or 90 to get such a report. Since none of
the newly entered customers have yet to incur a debit or receive a credit,
simply depress RETURN once more.

* *
* Show those that have not paid in the last ..... days. *
* Enter 0 to ignore the time factor. 0 *
* Do you want HARDCOPY (Y or N) ? *




















Professional Billing Manual Page B-12



MODERN MICROCOMPUTERS Entering Client Information


************************************************************************
* *
* ACCOUNT NAMES AND BALANCES *
* ACT NAME BALANCE LST DEBIT LST PAY *
* *
* 101 ACE HARDWARE CO. 0.00 *
* 102 BIG TIME SHOE COMPANY 0.00 *
* CANDY CRUNCHY CANDY STAND 0.00 *
* 104 MADE-TO-ORDER PARTS 0.00 *
* COAT W. & T. COAT COMPANY 0.00 *
* 106 D. D. DOING, INC. 0.00 *
* 107 EVER-NEAR PLUMBING CO. 0.00 *
* 108 MRS. FRANCINE FARMER 0.00 *
* *
* TOTAL BALANCES DUE $0.00 *
* *
* Depress RETURN to continue *
* *
************************************************************************

Once more the CUSTOMER ACCOUNT MAINTENANCE MENU will appear. Since you are
finished for the time being with this work you must use Option 9 to return to
the MASTER MENU.

************************************************************************
* *
* CUSTOMER ACCOUNT MAINTENANCE MENU *
* *
* You may now: *
* 1 - ADD NEW ACCOUNTS TO FILE *
* *
* 2 - MODIFY AN EXISTING ACCOUNT *
* *
* 3 - LIST ACCOUNT NAMES AND ADDRESSES *
* *
* 4 - SEARCH FILE BY ACCOUNT NAME *
* *
* 5 - LIST ACCOUNTS, BALANCES AND TOTAL OUTSTANDING *
* *
* 6 - RE-INITIALIZE CUSTOMER FILE *
* *
* 7 - END OF YEAR REPORTS *
* *
* 8 - SORT FILE BASED ON SORT KEY *
* *
* 9 - RETURN TO MASTER MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 9) 9 *
* *
* *
************************************************************************








Professional Billing Manual Page B-13



MODERN MICROCOMPUTERS Entering Client Information


That gives you an idea of how to use the CUSTOMER ACCOUNT menu. We have
included number 6 just in case you ever do want to start over. Under normal
conditions you will NEVER USE OPTION 6.

Option 4 allows you to search the file by name. Simply put the first FEW
LETTERS of the customer name in when asked for the name. The machine will
find ALL CUSTOMERS with those beginning letters.

Now let us turn to actually entering information in order to produce a
transaction file for this billing period.

Enter 9 to get back to the MASTER MENU















































Professional Billing Manual Page B-14



MODERN MICROCOMPUTERS Entering Transactions


You are now going to enter information into the transaction file so that
you can eventually produce your statements. A transaction period can be of
any length. You might want to enter information daily, print the reports, and
update the Master file each day. You can, if you wish, enter information
daily, have the machine list the entries for the day but only update the
Master file once a month after you have printed out a complete listing of the
transaction file. There are various other ways to handle the data. We leave
that up to you.

When you enter 1 you get the TRANSACTION ENTRY AND REPORT ROUTINE
heading.

*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT OF MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 7) 1 *
* *

You must now check the date. The date is picked up from the date you
entered when you 'booted up' the system. Please note that dates are always
entered as six (6) digits. The first nine months are preceded with a 0, that
is, February is 02. MAKE THE DATE APRIL 1, 1990. You enter April 1, 1990 as
040190. Please make sure that you enter zero and not the letter 'Oh'.

*************************************************************************
* *
* Today's date is 05/15/90 is it O.K. to use (Y or N) ? N *
* *
* Enter today's date to use (MMDDYY) 040190 *
* *
* Please wait while files are checked *
* *
* *





Professional Billing Manual Page C-1



MODERN MICROCOMPUTERS Entering Transactions


At this time the machine is reading information into active memory. In the
event there is a problem with the disk an error message will appear at this
time.

If everything is O.K. you will get the TRANSACTION SERVICES MENU.

Our procedure this first transaction period will be to use Option 1 to
start a new transaction file, use Options 2 and 3 to enter information, list
the transaction file using Option 6 and make any changes or corrections using
Option 4.

After this first use of Option 1 it will no longer be necessary to start a
new transaction file each transaction period. During the updating of the
master file, which you normally do after sending out statements, the
transaction file is cleared and automatically set up for a new period.

Enter 1 . This will probably be the first, last and only
time that you use this option.

*************************************************************************
* *
* TRANSACTION SERVICES MENU *
* You may now : *
* *
* 1 - START A NEW TRANSACTION FILE *
* *
* 2 - AUTOMATIC TRANSACTION ENTRY *
* *
* 3 - ADD INDIVIDUAL TRANSACTIONS TO THE FILE *
* *
* 4 - MODIFY A TRANSACTION ENTRY *
* *
* 5 - DELETE A TRANSACTION ENTRY *
* *
* 6 - LIST TRANSACTION FILE *
* *
* 7 - LIST TRANSACTION CODES *
* *
* 8 - RETURN TO SYSTEM MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 8) 1 *
* *
*************************************************************************

As an additional aid, the machine will print the daily transactions on the
printer as you make them if you so desire. This gives you a daily report.
You can also get the complete transaction file for the period at any time by
using Option 6.

One other point. Later you will print the statements and update the files.
At that time the transaction file will be automatically cleared to prevent us
from accidentally adding the transaction file to the master file more than
once.






Professional Billing Manual Page C-2



MODERN MICROCOMPUTERS Entering Automatic Transactions


When you enter 1 in order to begin a new transaction file period you
must verify that this is what you want to do since this option will delete any
transaction presently in the file. The verification process involves your
response to two questions. The first requires a 'Y' answer and the second
involves entering your code word. You remember, of course, that we are using
the word 'DOG' as the code word.

*************************************************************************
* *
* ARE YOU SURE THAT'S WHAT YOU WANT TO DO (Y or N) Y *
* *
* You must now enter the code word to start a NEW TRANSACTION FILE *
* *
* *
You should realize that these questions are to make you stop and think
before you accidentally remove a transaction file which may have data which
has not yet been used to update the Master file.

Remember, you really have to initialize the transaction file ONCE. You
need ONLY DO IT THE VERY FIRST TIME YOU RUN THE SYSTEM.

After entering the code word 'DOG' the menu will appear again. You
will now begin by using Option 2 to automatically add the Monthly Accounting
charges to your first three clients. When that is completed, you will then
put in some entries for two of the other clients, and then put in one trans
action for one of the three who were billed automatically. You will not bill
the two clients who are in cycle 2, the quarterly cycle.

Enter 2 to get to the automatic function routine.

*************************************************************************
* *
* TRANSACTION SERVICES MENU *
* You may now : *
* *
* 1 - START A NEW TRANSACTION FILE *
* *
* 2 - AUTOMATIC TRANSACTION ENTRY *
* *
* 3 - ADD INDIVIDUAL TRANSACTIONS TO THE FILE *
* *
* 4 - MODIFY A TRANSACTION ENTRY *
* *
* 5 - DELETE A TRANSACTION ENTRY *
* *
* 6 - LIST TRANSACTION FILE *
* *
* 7 - LIST TRANSACTION CODES *
* *
* 8 - RETURN TO SYSTEM MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 8) 2 *
* *
*************************************************************************





Professional Billing Manual Page C-3



MODERN MICROCOMPUTERS Entering Automatic Transactions


Since you want to prepare bills for those clients in cycle 1, make that
your first reply.

*************************************************************************
* *
* YOU MAY NOW AUTOMATICALLY ADD NEW TRANSACTIONS TO THE FILE. *
* *
* WHICH CYCLE TO PUT INTO TRANSACTION FILE (1-8, 0 IF NONE) ? 1 *
* *
Under normal circumstances you would only want to prepare bills for those
who are to receive automatic bills once each cycle. In order to protect
against the double billing of these automatic clients, the machine prevents
you from doing such double billing. There may be circumstances, although very
rare, in which you might want to over-ride this protection and actually double
bill the clients. You can do such an over-ride but it, like other choices,
will require that you enter the code word. We are going through a normal
billing routine so we do not want to over-ride the double billing protection.

* *
* Normally you would not want to accidentally bill the same cycle of *
* clients more than once before sending out statements. if you would *
* like to OVER-RIDE this protection you can do so by entering the *
* code word at this time. If you do not want to OVER-RIDE this *
* protection simply depress the RETURN key. *
* *
* Enter the code word to OVER-RIDE the protection or, *
* depress RETURN to keep protection *
* *

You will now elect to get a print-out by responding Y to the next question.

* *
* Do you want a HARDCOPY of today's transactions (Y or N) Y *
* *
* Make sure your printer is turned on and has paper. *
* *
* SET YOUR PRINTER TO THE TOP OF THE PAGE *
* Depress RETURN to continue *
* ACE HARDWARE CO. *
* BIG TIME SHOE COMP *
* CRUNCHY CANDY STAND *
* AUTOMATIC WORK IS COMPLETE FOR CYCLE 1 *
* Do you have other AUTOMATIC transactions to enter (Y or N) ? *
* *

The printer will respond by printing information about the first three
customers since they had associated transaction codes. The screen will show
the names of these three clients.











Professional Billing Manual Page C-4



MODERN MICROCOMPUTERS Entering Individual Transactions


Take a look at what the printer has produced.
*************************************************************************
* *
* A. AND B. ACCOUNTING CO. *
* TRANSACTIONS FOR 04/01/90 *
* *
* IDENT DATE CUSTOMER CODE UNITS AMOUNT TOTAL *
* *
* 101 04/01 ACE HARDWARE CO. D MAA AUTO 100.00 100.00 *
* 102 04/01 BIG TIME SHOE COMPANY D MAB AUTO 100.00 100.00 *
* CANDY 04/01 CRUNCHY CANDY STAND D MAB AUTO 100.00 100.00 *
* *
* *

To this point you have automatically put into the file these three trans
actions. You do not intend to automatically bill clients in any other cycle
so you should respond with N when ask if you have other AUTOMATIC
transactions to enter.

* *
* AUTOMATIC WORK IS COMPLETE. *
* Do you have other MANUAL transactions to enter (Y or N) Y *
* *
* Do you want to skip all accounts that have been automatically *
* entered for this transaction file period (Y or N) Y *
* *
Normally when you enter information the client identifications appear in
sequence and you have the opportunity inputting the necessary transaction
information. In order to save time the machine will automatically skip all
clients that have been automatically taken care of. You would like to incor
porate this feature so you simply enter Y .

The screen will now show us each client identification in order, which have
not been automatically worked on. If you want to enter information about that
individual you and information about the client will appear. If you do
not want to deal with that client you can move through the list by simply
entering the plus sign (+) and . If you want to move backward through the
list, enter the minus sign (-) and . Enter just the appropriate sign, not
the parentheses.

You can also jump to any client by entering his client identification and
the . This is what we will do first.

You will enter information about client number 106, skip 107, go back to
101 and then finally do 108. Remember, some clients have numbers and two
others have unique identification codes, CANDY and COAT.

You will note that the date is automatically in place as 0401 standing for
April 1st. For the time being don't concern yourself with the 'On-The-Fly'
statement. You will see the transaction code MAB show up after the term
TRANSACTION CODE and before the words 'Enter Trans Code'. This happens
because the machine remembers the last transaction code entered. In this case
it was for CRUNCHY CANDY STAND, the last client automatically billed.






Professional Billing Manual Page C-5



MODERN MICROCOMPUTERS Entering Individual Transactions


You may find that this 'remembering' on the part of the computer helpful if
you are manually billing a number of clients with the same transaction code.
This is especially useful when you are entering credits to accounts who have
paid their bills.

The transaction code we want to use with D. D. Doing will be TPA because
some tax planning work was performed. You should enter TPA so that the
statement which will be produced for D. D. Doing, Inc. will read "TAX
PLANNING".

Next you will enter 3 for the quantity since a total of three hours
were spent doing Mr. Doing's work. A. and B. Accounting Co. gets $75.00 per
hour for this type of work so you either accept the default value by simply
depressing the RETURN key. If you wanted to charge another unit price you
have the opportunity at this time to make such a change. This change will
only effect the current client. The transaction code TPA will still have its
originally associated unit price of $75.00.

If you do decide to enter another price rather than the default price,
remember not to enter the dollar sign. If you simply enter another amount,
such as 85 for the unit amount, the computer will automatically change it to
85.00. You do not have to enter the decimal point or the zeros following the
decimal point unless you so desire.

Remember, changing the unit price at this time ONLY effects this client's
bill.


*************************************************************************
* *
* IDENT NUMBER (+ Forward, - Backward, 000 TO END) 104 106 *
* *
* D. D. DOING, INC. *
* MR. DAVID DOING (Y OR N) *
* *
* TRANSACTION DATE (MMDD) 0401 *
* On-The-Fly Enter +++ *
* TRANSACTION CODE MAB Enter code TPA *
* QUANTITY 1 3 *
* UNIT AMOUNT 75.00 *
* *
* A DEBIT TAX PLANNING *
* *
* $225.00 (Y or N) *
* *
* *
The printer responds and the information is written to the disk.

If you check the printer you will see that a new entry has been made for
D. D. Doing, Inc.









Professional Billing Manual Page C-6




MODERN MICROCOMPUTERS Entering Individual Transactions


The screen will now clear up to present the next possible client. Since
D. D. Doing, Inc. was number 106, the screen will show number 107. You have
nothing to enter for account number 107, 'Ever-Near Plumbing Co.' but you do
want to enter something for client 101, the Ace Hardware Co. Mr. Able did a
federal and state tax return for Mr. Goodwrench and would now like to be paid.
In order to bill Mr. Goodwrench you will enter 101 to bring to the screen
the information about Ace Hardware Co.

You are informed that this client has been automatically billed. You want
to add the extra charges so simply select the default date and when the
question regarding the transaction code shows up, enter FSA which is the tran
saction code for income tax preparation by Mr. Able. The unit amount will be
entered as 200 to indicate $ 200.00. Remember, you don't have to enter the
decimal point or the zeros. Note that this must have been a rather extensive
form since Mr. Able decided to charge $ 25.00 more than the default value of
$ 175. Oh, yes, don't enter the dollar sign.

*************************************************************************
* *
* IDENT NUMBER (+ Forward, - Backward, 000 TO END) 107 101 *
* *
* The AUTOMATIC function has placed this client along with his *
* associated Transaction code and amount in the Transaction file. *
* Make sure that you are not duplicating that amount at this time. *
* *
* ACE HARDWARE CO. *
* MR. GOODWRENCH (Y OR N) *
* *
* TRANSACTION DATE (MMDD) 0401 *
* On-The-Fly Enter +++ *
* TRANSACTION CODE TPA Enter code FSA *
* QUANTITY 1 *
* UNIT AMOUNT 175.00 200 *
* *
* A DEBIT INCOME TAX PREPARATION *
* FEDERAL AND STATE FORMS *
* *
* $200.00 (Y or N) *
* *
* *

The printer again pops to life and shows the entry for ACE HARDWARE.

The machine will now present us with the next account number 104 since you
had indicated that you wanted to skip those that had been automatically taken
care of. You skipped that account before and will skip it again at this time
since you want to bill client 108, Francine Farmer. You now enter 108 to
move to Mrs. Francine Farmer for whom Mr. Baker did some tax planning.











Professional Billing Manual Page C-7



MODERN MICROCOMPUTERS Creating Transactions On-The-Fly


Mr. Baker spent one and one-half hours with Mrs. Farmer and intends to bill
at the set rate of $ 75.00 per hour. Note how this is done by looking over
the following screen.

*************************************************************************
* *
* IDENT NUMBER (+ Forward, - Backward, 000 TO END) 104 108 *
* *
* MRS. FRANCINE FARMER *
* (Y OR N) *
* *
* TRANSACTION DATE (MMDD) 0401 *
* On-The-Fly Enter +++ *
* TRANSACTION CODE FSA Enter code TPB *
* QUANTITY 1 1.5 *
* UNIT AMOUNT 75.00 *
* *
* A DEBIT TAX PLANNING *
* *
* $112.50 (Y or N) *
* *
* *
Notice how the machine calculated the final cost to Mrs. Farmer. One
and one-half hours at $ 75.00 per hour comes to $ 112.50.

We will now try the On-The-Fly production of a transaction code. We will
make the assumption that Mr. Baker spent thirty minutes on the phone with the
Crunchy Candy Stand owner giving him some investment advice. Mr. Baker would
like to include this time on the statement to Crunchy. There is presently no
transaction code to cover that situation. We will create one without going
through the procedure we used on page A-7.

First, get the Crunchy Candy Stand information by typing CANDY . Now,
indicate the date at which the call advice was given, assume March 20, 1990.
Enter the date as 032090.

At the request for the Transaction code, enter three plus signs, (+++) to
instruct the machine to begin the routine to create a new transaction code.
We will call it FAB, standing for financial advice from Mr. Baker.

*************************************************************************
* *
* IDENT NUMBER (+ Forward, - Backward, 000 TO END) CANDY *
* *
* CRUNCHY CANDY STAND *
* (Y OR N) *
* *
* TRANSACTION DATE (MMDD) 0401 0320 *
* On-The-Fly Enter +++ *
* TRANSACTION CODE TPB Enter code +++ *
* *
* ON-THE-FLY TRANSACTION CODE GENERATOR *
* *
* CHECKING THE FILE, PLEASE WAIT *






Professional Billing Manual Page C-8



MODERN MICROCOMPUTERS Creating Transactions On-The-Fly


The machine has moved to the routine for entering transaction codes. It
will first check all the existing codes so that it will know if you try to
enter a code is presently in use. You will then be given directions on how
to make your entry.

* *
* TRANSACTION CODES can be 1, 2, or 3 characters. *
* Their DESCRIPTION can be a MAXIMUM of 4 lines of up *
* to 32 characters each. *
* *
* Type 'END' if you DON'T want to create a new transaction code. *
* TRANSACTION CODE FAB *
* DEBIT OR CREDIT (D or C) *
* *
* Maximum of 32 Characters *
* -------------------------------- *
* Line 1 of DESCRIPTION FINANCIAL CONSULTING BILLED *
* Line 2 of DESCRIPTION ON A PER HOUR BASIS. *
* Line 3 of DESCRIPTION *
* Line 4 of DESCRIPTION *
* AMOUNT PER UNIT IF 0 60 *

The explanation to appear on the statement will be as follows:

FINANCIAL CONSULTING BILLED
ON A PER HOUR BASIS.

Mr. Baker wants to charge at a rate of $60.00 per hour for such advice.
Since Mr. Baker used only 30 minutes for such advice, the quantity is entered
as .5 representing one-half hour.

* *
* Everything O.K. (Y or N) ? *
* *
* THIS IS BEING WRITTEN TO THE FILE *
* QUANTITY 1 .5 *
* UNIT AMOUNT 60.00 *
* *
* A DEBIT FINANCIAL CONSULTING BILLED *
* ON A PER HOUR BASIS. *
* *
* $30.00 (Y or N) *
* *
* *

Again the printer records the transaction.

Since you have completed the entries, enter 000 (three zeros, not the
letter Oh) to advise the computer that you want to terminate the work. The
computer prints the totals on the printer, and advances the paper to the top
of the next page.








Professional Billing Manual Page C-9



MODERN MICROCOMPUTERS Entry Transaction Report


The report produced shows JUST WHAT YOU ENTERED AT THIS SITTING.

*************************************************************************
* *
* MODERN MICROCOMPUTERS *
* TRANSACTIONS FOR 04/01/90 *
* *
* IDENT DATE CUSTOMER CODE UNITS AMOUNT TOTALS *
* *
* 101 04/01 ACE HARDWARE CO. D MAA AUTO 100.00 100.00 *
* 102 04/01 BIG TIME SHOE COMPANY D MAB AUTO 100.00 100.00 *
* CANDY 04/01 CRUNCHY CANDY STAND D MAB AUTO 100.00 100.00 *
* 106 04/01 D. D. DOING, INC. D TPA 3 75.00 225.00 *
* 101 04/01 ACE HARDWARE CO. D FSA 1 200.00 200.00 *
* 108 04/01 MRS. FRANCINE FARMER D TPB 1.5 75.00 112.50 *
* CANDY 03/20 CRUNCHY CANDY STAND D FAB .5 60.00 30.00 *
* *
* TOTAL DR ENTRIES $867.50 *
* *
* TOTAL CR ENTRIES $0.00 *
* *
*************************************************************************

Let us now stop for a moment and point out the things which were done for
this transaction period.

1. You first set up a new transaction period. In order to do this you
had to enter the code word. Later, when you update records the
transaction period will be automatically cleared but it is always a
good idea to use Option 6 to see if anything of importance is in
the file before a new one is started.

2. You choose to use the AUTOMATIC function to bill three clients for
their monthly accounting charges. They were in billing cycle 1.
You did not bill two clients who are in billing cycle 2 and are
billed only quarterly. You can, however, add other transactions to
any of these clients by using Option 3. You did this for account
number 101 when you billed him for preparation of his federal and
state income taxes. When you do this you will see a message appear
to remind us that the AUTOMATIC function has been used for these
clients.

3. You used Option 3 to add individual transactions and asked the
machine to skip over those already automatically worked on. During
these entries you could accept the default value shown or enter an
alternate amount. In all cases you accepted the default, 0401, as
the date by using the .

4. You created a new transaction code since there was none available to
explain the billing for the consulting that Mr. Baker did for
CRUNCHY CANDY STAND. The newly created transaction code is now
available any time you need it. You now have 3 transaction codes.
The limit is 1,500.






Professional Billing Manual Page C-10



MODERN MICROCOMPUTERS Entry Transaction Report


Options 4- 7 explain themselves. You can, if you want, try them out at
this time.

Simply because we are stopping at this point does not mean that you are
done entering transactions. You can do this as many times during the trans
action period as you would like. The transaction file keeps building. You
can get the type of report shown above each time you enter transactions and
then at the end of the transaction period print the entire transaction file
using Option 6.

Before preparing your statements you must carefully look over the entire
transaction file to determine if there are any errors and if so, correct them
before printing the statements.

Before you leave this section you should try your hand at entering a credit
or two. Assume that on April 5, 1990, Mr. Goodwrench from Ace Hardware Co.
sent in $150.00 as part payment on his account and Mrs. Farmer sent in the
full amount she owed of $112.50. Go to Option 3, ADD INDIVIDUAL TRANSACTIONS
TO THE FILE, call up account 101, Ace Hardware Co., put in the new date, and
use transaction code PAR which is for partial payment of an account. Credit
him with 150.00. Then call up 108, Mrs. Farmer, and credit her with the full
amount of 112.50 using transaction code, PAY.

Then leave the entry of transactions and print the entire transaction file
using Option 6. You might want to try viewing the information on the screen
before printing it out.

When you are finished, use Option 8 - RETURN TO SYSTEM MENU to get back to
the MASTER MENU. Enter 8 .

*************************************************************************
* *
* TRANSACTION SERVICES MENU *
* You may now : *
* *
* 1 - START A NEW TRANSACTION FILE *
* *
* 2 - AUTOMATIC TRANSACTION ENTRY *
* *
* 3 - ADD INDIVIDUAL TRANSACTIONS TO THE FILE *
* *
* 4 - MODIFY A TRANSACTION ENTRY *
* *
* 5 - DELETE A TRANSACTION ENTRY *
* *
* 6 - LIST TRANSACTION FILE *
* *
* 7 - LIST TRANSACTION CODES *
* *
* 8 - RETURN TO SYSTEM MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 8) 8 *
* *
*************************************************************************





Professional Billing Manual Page C-11



MODERN MICROCOMPUTERS Entry Transaction Report


At this time you should have the following transaction file printout.

*************************************************************************
* *
* TRANSACTION FILE REPORT *
* REC IDENT. NAME DATE CODE QUANT. AMOUNT *
* *
* 1 101 ACE HARDWARE CO. 0401 MAA D 1 100.00 *
* 2 102 BIG TIME SHOE COMPANY 0401 MAB D 1 100.00 *
* 3 CANDY CRUNCHY CANDY STAND 0401 MAB D 1 100.00 *
* 4 106 D. D. DOING, INC. 0401 TPA D 3 225.00 *
* 5 101 ACE HARDWARE CO. 0401 FSA D 1 200.00 *
* 6 108 MRS. FRANCINE FARMER 0401 TPB D 1.5 112.50 *
* 7 CANDY CRUNCHY CANDY STAND 0320 FAB D .5 30.00 *
* 8 101 ACE HARDWARE CO. 0405 PAR C 1 150.00 *
* 9 108 MRS. FRANCINE FARMER 0405 PAY C 1 112.50 *
* *
* *
* TOTAL DR ENTRIES $867.50 *
* *
* TOTAL CR ENTRIES $262.50 *
* *
*************************************************************************

Look it over. Everything is correct. You have established transactions
totaling $ 867.50 and have received payments of $ 262.50. This information is
contained in a temporary file and has not yet been added to the permanent
customer file. You will do that updating of information when you print the
statements later. For now, however, you want to produce one other report.
This is called the ACCOUNTS RECEIVABLE REVIEW report.

If you are not yet back to the MASTER MENU make the correct option choice
and return to that menu. It is choice 8 on the TRANSACTION SERVICES MENU.
Simply enter 8 .

























Professional Billing Manual Page C-12



MODERN MICROCOMPUTERS Accounts Receivable Report


When you enter 8 you get the MASTER MENU back once more.

You will use Option 3 at this time to get an accounts receivable report.
This, along with the transaction report can be used to check for any errors.
Enter 3 to select this option.

You will be offered other choices as the next screens show.

*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT OF MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 6) 3 *
* *
*************************************************************************
Select to see all transactions and to get a printout.

*************************************************************************
* *
* PLEASE WAIT WHILE THE FILES ARE CHECKED *
* *
* ACCOUNTS RECEIVABLE REPORT FOR CURRENT TRANSACTIONS *
* *
* 31 - SHOW ALL TRANSACTIONS *
* 32 - SHOW ONLY SUMMARY *
* 33 - RETURN TO MASTER MENU *
* *
* Enter your choice by number (31-33) <31> 31 *
* *
* Do you want a HARDCOPY (Y or N) Y *
* *
* Set your printer to the top of the page. *
* Depress RETURN to continue *
* *





Professional Billing Manual Page D-1



MODERN MICROCOMPUTERS Transaction Code Report

The following report will be produced. It contains the previous balance
and shows charges and credits to each account. The final balance owed also
appears and at the end of the report each column is totaled.

*************************************************************************
* *
* ACCOUNTS RECEIVABLE PREVIEW *
* *
* ACT ACCOUNT NAME OLD BAL CHARGES CREDITS NEW BAL *
* *
* 101 ACE HARDWARE CO. 0.00 100.00 MAA *
* 200.00 FSA *
* 150.00 PAR *
* 150.00 *
* *
* 102 BIG TIME SHOE COMPANY 0.00 100.00 MAB *
* 100.00 *
* *
* CANDY CRUNCHY CANDY STAND 0.00 100.00 MAB *
* 30.00 FAB *
* 130.00 *
* *
* 106 D. D. DOING, INC. 0.00 225.00 TPA *
* 225.00 *
* *
* 108 MRS. FRANCINE FARMER 0.00 112.50 TPB *
* 112.50 PAY *
* 0.00 *
* *
* *
* *
* TOTALS 0.00 867.50 262.50 605.00 *
* *
*************************************************************************

Please note that accounts 104, COAT, and 107 which had neither beginning
balances for the previous transaction period nor any transactions for this
period, did not print.

Now you are offered one more choice. You can have a break-down of the
billing by transaction code. Answer Y to the question which appears and then
Y again when given the choice for a HARDCOPY.

*************************************************************************
* *
* Do you want the SUMMARY by transaction codes (Y or N) *
* Do you want a HARDCOPY (Y or N) *
* *
* Set your printer to the top of the page. *
* Depress RETURN to continue *
* *









Professional Billing Manual Page D-2



MODERN MICROCOMPUTERS Transaction Code Report


A simple report will be produced on the printer.

*************************************************************************
* *
* SUMMARY OF MONEY BY TRANSACTION CODES FOR THIS PERIOD *
* *
* TRANS. CODE DEBITS CREDITS UNITS *
* *
* MAA D 100.00 1.00 *
* MAB D 200.00 2.00 *
* TPA D 225.00 3.00 *
* TPB D 112.50 1.50 *
* FSA D 200.00 1.00 *
* PAY C 112.50 1.00 *
* PAR C 150.00 1.00 *
* FAB D 30.00 0.50 *
* *
* TOTALS 867.50 262.50 *
* *
*************************************************************************

Since this looks O.K. and the MASTER MENU is once more on the screen, let
us move to printing the statements.

The choice should be Option 4 . The screen will change and you will
be asked if you have made a backup copy of your data.

*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT OF MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 7) 4 *
* *
*************************************************************************





Professional Billing Manual Page D-3



MODERN MICROCOMPUTERS Printing the Statements


You now get a very important warning. I am sure you have heard of Murphy's
Law. Well, if Murphy intends to get involved with us, here is where he will
enter the game. YOU MUST MAKE A BACKUP COPY OF YOUR DATA AT THIS TIME.
DON'T GET FOOLED INTO THINKING THAT NOTHING CAN GO WRONG.

*************************************************************************
* *
* YOU SHOULD BACK UP YOUR CUSTOMER FILE *
* AND CURRENT TRANSACTION FILE BEFORE *
* BEGINNING END OF PERIOD PROCESSING. *
* *
* HAVE YOU DONE A BACKUP (Y or N) *
* *
* *


You now have many transactions on the Hard disk. In addition it holds the
present balances, transaction codes, company information, and client
information. Much too much information to lose.

MAKE A BACKUP COPY OF THE DATA ON THE DRIVE before going on. In order to
do this follow the directions as given on the screen. You must have a
formatted disk in Drive A to receive the backed up files.

After you have the backup copy safely in hand, the system will return you
to the MASTER MENU. Use Option 4 and then answer Y when asked if
you have made your backup copy. Don't take this step too lightly.

WHEN YOU HAVE THE BACKUP IN HAND CONTINUE ON THE NEXT PAGE.






























Professional Billing Manual Page D-4



MODERN MICROCOMPUTERS Printing the Statements


OK, now that you are back to the point of trying to print the statements
and have typed Y as response to the question of having made the backup
copy, you get the following screen which requires a number of responses.

You can now bill your clients in a regular fashion, which means that the
entries made into the transaction file will create the statements. You get
statements reflecting what was just produced by the ACCOUNTS RECEIVABLE AND
TRANSACTION REPORT.

In the event that you would rather bill clients by cycles it is possible
to create statements for those individuals who are to receive statements in
a particular cycle provided that you have entered their transactions into
the transaction file. As an example, imagine the following steps.

1. You used the TRANSACTION FILE SERVICES to automatically bill clients
in both cycle 1 and cycle 2.

2. You now decide to sent statements only to clients in cycle 1 and plan
to prepare statements for the cycle 2 individuals sometime in the
future, maybe at the end of the week, rather than today.

It is possible, at this point, to bill only one cycle of the eight
possible cycles, or to bill only those who are not in any cycle. As you go
along with the system you may find that this situation becomes handy to
have.

For now, we are going to send statements to those who we have entered
using the TRANSACTION FILE SERVICES. You will recall that we did nothing
with those in cycle 2 and of the eight clients we are concerned ourselves
with only with five of them. We will prepare statements for all clients.

The first step is to select Regular billing by entering R .

*************************************************************************
* *
* STATEMENT AND INVOICE PRINTING ROUTINES *
* *
* Do you want (R)egular billing or, *
* billing by (C)ycles, *
* or (Q)uit to Master Menu ? R *
* *

You want STATEMENTS, so you enter S . Had you wanted invoices you
could make that choice. If you prefer to have nothing printed in the space
normally showing the word STATEMENT or INVOICE, you can make that choice.
If you simply depress RETURN at this point you will be returned to the
Master Menu.

* *
* Print at Top:(I)nvoices, (S)tatements, or (N)othing (I, S, or N) S *
* *
* Do you want to show Account IDENT. (Y or N) *
* *






Professional Billing Manual Page D-5



MODERN MICROCOMPUTERS Printing the Statements


You will be shown the current date. If it is the one you want to appear
on the statements, simply accept it by default. Please change it to
04/15/90 using the format MMDDYY and depress the RETURN key.


You are now asked if you want to print for all clients, those with
current activity or for a single client.

If you indicate that you want all statements for all clients prepared,
the computer will produce statements for all clients, regardless of whether
or not they have current outstanding activity.

Choosing the option to prepare statements for those with current activity
will prepare statements for those who have transactions in the transaction
file AND those with outstanding balances.

Choosing a single client does just that, prepares a statement for a
single client. You are asked for the identification code of that client and
the machine will produce that one statement.

While the statements are being printed, the computer will keep a record
of the statements being prepared. This creates a file which can be accessed
using Option 6 on the Master Menu. At the completion of the printing of the
statements you will also be offered that option.

* *
* Do you want PRINTING DONE for (A)ll CUSTOMERS, or *
* those with (C)urrent activity, *
* or for a (S)ingle CUSTOMER. *
* *
* Do you want to show the QUANTITY on each statement (Y or N) ? N *
* *

We also choose not to show the quantity on each statement. Had we
decided to show the quantity, the computer would ask us what we wanted to
appear as the heading for the quantity column. You could choose something
like, HOURS, or possibly UNITS.

We suggest that you review the statements on the screen FIRST, having the
screen pause after showing each statement. In that way you can check for
errors. Then, after seeing the statements on the screen, elect to have them
printed out, BUT, don't have them updated.

With the statements in hand, checked one last time before putting them
into the envelopes, have the computer prepare them once more for review on
the screen. Make the election NOT to have the screen stop after each one
and to UPDATE the records.

Remember, once the records are updated the information in the transaction
file is lost. If you had to re-do the statements you could use the back-up
of the files you made just before doing the statements.









Professional Billing Manual Page D-6



MODERN MICROCOMPUTERS Printing the Statements


Again, we suggest the procedure:

1. Review the statements on the screen, having the screen pause after
each statement is shown.

2. Compare the screen with the report produced by the ACCOUNTS RECEIVABLE
PREVIEW.

3. If everything looks good. Have the machine print the statements but
DO NOT UPDATE the records.

4. Make a last physical examination of the printed statements.

5. If the statements are correct, have the machine prepare them one last
time asking that they be reviewed on the screen. Don't bother to have
the screen stop after each statement. At this point, UPDATE THE
RECORDS.

* *
* Review on SCREEN (Y or N) Y *
* *
* Do you want to have the screen stop after *
* showing each client (Y or N) *
* *
* Want to UPDATE all accounts at this time (Y or N) *
* *
*************************************************************************

Let's stop for a moment. You have indicated that you want to prepare the
STATEMENTS which means that each item produced will show the word STATEMENT at
the top.

You select to have 4/15/90 appear as the billing date on statements for
ALL CUSTOMERS.

You are going to view each client, one-by-one, on the screen.

After viewing all the clients you will re-run the procedure, indicating
that you want a print-out but not to update.

Finally, when you have all the statements, you will re-run the procedure,
having the statements reviewed on the screen without stopping after each
one, and at the same time, updating the records.

After you have seen the statements continue on to the next page.














Professional Billing Manual Page D-7



MODERN MICROCOMPUTERS Printing the Statements


The second time through the procedure is shown below.

***************************************************************************
* *
* STATEMENT AND INVOICE PRINTING ROUTINES *
* *
* Do you want (R)egular billing or, *
* billing by (C)ycles, *
* or (Q)uit to Master Menu ? R *
* *
* *
* Print at Top:(I)nvoices, (S)tatements, or (N)othing (I, S, or N) S *
* *
* Do you want to show Account IDENT. (Y or N) *
* *
* *

* Do you want PRINTING DONE for (A)ll CUSTOMERS, or *
* those with (C)urrent activity, *
* or for a (S)ingle CUSTOMER.
*
* *
* Do you want to show the QUANTITY on each statement (Y or N) ? N *
* *
* *
* Review on SCREEN (Y or N) *
* *
* Want to UPDATE all accounts at this time (Y or N) *
* *
***************************************************************************

Now you must make more choices. First, do you want to show statement
numbers. The machine remembers the last number used and shows what the
first number should be. You can over-ride this and start with any number
you want or, decide not to have any number show. We will allow the number
to be the suggested number, that is number 1.

* *
* The first statement number will be 1 *
* *
* Do you want it to be shown (Y or N) ? *
* *
* If you want to change it, ENTER the NEW number now. *
* If you want to QUIT, enter 0. Otherwise depress RETURN *
* *
















Professional Billing Manual Page D-8



MODERN MICROCOMPUTERS Printing the Statements


The screen clears and there is still another choice to be made. The
choices appear to be self-evident.

Many printed forms available from supply houses are only 7 inches long.
You might choose to buy these to use with the system. You can even have them
pre-printed with your company name. This system will only print the company
name if you entered it into the system. If, when setting up the system, you
insert blanks for the name, address and phone numbers the machine will leave
blanks on the statement form. In this way you can use the pre-printed forms
if you like.

For this time make the choice Option 2 to print the statements on
ordinary blank white paper. One final question will want to know if you want
the form alignment checked. This puts a blank heading on the paper in the
printer so that you can set up the paper correctly. You don't need to go
through that at this time so you will respond with, N .

*************************************************************************
* *
* FORM USE : 1 - 8 1/2 inches wide by 7 inches long *
* 2 - 8 1/2 inches wide by 11 inches long *
* 3 - One Sheet at a time *
* 4 - 3" by 5" Continuous cards *
* *
* Enter your CHOICE by NUMBER <1> 2 *
* *
* *
* Set your printer to the top of the paper. *
* Depress RETURN to continue *
* *
* Do you want FORM ALIGNMENT checked (Y or N) N *
* *

BINGO. THE STATEMENTS PRINT ON THE PRINTER.

One quick point. Option 4 will only be of use if you restrict the
amount of information that will appear on the 3" x 5" card. You can have a
maximum of five lines on each card. You can use credit transaction codes
only if they are limited to one line. Any other transaction code must be
limited to a maximum of two lines. This allows you to show two debits and
once credit per client per card. You may find this of limited use but a
number of individuals running morning newspaper delivery routes have found
it the best way to bill their clients. You might want to try it out for the
CRUNCHY CANDY STAND since they meet these conditions. Ask to have the
machine print a statement for a single client and give the correct
identification, CANDY.

At the completion of the printing of the statements the screen will
display the totals and after you depress the RETURN key the screen will
clear and the following appears.

The next page shows your first bill. Mr. Goodwrench will be glad to
receive the statement and probably will pay very quickly.






Professional Billing Manual Page D-9



MODERN MICROCOMPUTERS Sample Statement


------------------------------------------------------------------------------
A. AND B. ACCOUNTING CO. STATEMENT
63 SUDBURY LANE 1
WESTBURY, NEW YORK 11590
(516) 333-9248 04/15/90

TO: ACCOUNT NO. 101

ACE HARDWARE CO. WE VALUE YOUR BUSINESS AND
MR. GOODWRENCH STAND READY TO HELP WHENEVER
1 FIRST STREET WE CAN. DON'T HESITATE TO CALL
SMALL TOWN, N.Y. 11220 US WHEN TROUBLE APPEARS.

QUALITY - ACCURACY - PRIDE: WE HOLD THESE VALUES VERY HIGHLY.



DATE DESCRIPTION CHARGE CREDIT BALANCE

BALANCE FROM LAST BILLING 0.00

0401 MONTHLY ACCOUNTING SERVICES 100.00 100.00
0401 INCOME TAX PREPARATION
FEDERAL AND STATE FORMS 200.00 300.00
0405 PARTIAL PAYMENT RECEIVED.
THANK YOU. 150.00 150.00



Total Amount Due 150.00

------------------------------------------------------------------------------

After the last statement prints and the totals reviewed on the screen you
are offered the chance to produce a report showing the most recently
prepared statements. This same choice is on the Master Menu as Option 5.

***************************************************************************
* *
* You can now get a summary listing or print out of the statements *
* that have just been prepared. *
* *
* Do you want this report (Y or N) Y *
* *
* This is the program for viewing or printing a summary report *
* of the most recently prepared bills. *
* *
* Today's date is 04/01/90 Is this O.K. to use (Y or N) ? 041590 *
* *
* PLEASE WAIT WHILE THE FILES ARE CHECKED *
* *
* Do you want a HARDCOPY (Y or N) *
* *






Professional Billing Manual Page D-10



MODERN MICROCOMPUTERS Recent Billing Report


You should now get the following report showing up on your printer.

***************************************************************************
* MOST RECENTLY BILLED ACCOUNTS *
* Today's date : 04/15/90 These bills prepared on : 04/15/90 *
* *
* ACCOUNT NAME OLD BAL CHARGES CREDITS NEW BAL *
* *
* ACE HARDWARE CO. 0.00 300.00 150.00 150.00 *
* BIG TIME SHOE COMPANY 0.00 100.00 0.00 100.00 *
* CRUNCHY CANDY STAND 0.00 130.00 0.00 130.00 *
* MADE-TO-ORDER PARTS 0.00 0.00 0.00 0.00 *
* W. & T. COAT COMPANY 0.00 0.00 0.00 0.00 *
* D. D. DOING, INC. 0.00 225.00 0.00 225.00 *
* EVER-NEAR PLUMBING CO. 0.00 0.00 0.00 0.00 *
* MRS. FRANCINE FARMER 0.00 112.50 112.50 0.00 *
* *
* TOTALS 0.00 867.50 262.50 605.00 *
* *
***************************************************************************

Depressing the RETURN key one more time bring us back to the Master Menu.

Now use Option 4. Indicate you have done a backup and go though the
STATEMENT AND INVOICE PRINTING ROUTINE again one last time. Now you can
safely update the records since all the statements in hand and are correct.


***************************************************************************
* *
* STATEMENT AND INVOICE PRINTING ROUTINES *
* *
* Do you want (R)egular billing or, *
* billing by (C)ycles, *
* or (Q)uit to Master Menu ? R *
* *
* *
* Print at Top:(I)nvoices, (S)tatements, or (N)othing (I, S, or N) S *
* *
* Do you want to show Account IDENT. (Y or N) *
* *
* *
* Do you want PRINTING DONE for (A)ll CUSTOMERS, or *
* those with (C)urrent activity, *
* or for a (S)ingle CUSTOMER.
*
* *
* Do you want to show the QUANTITY on each statement (Y or N) ? N *
* *
* *
* Review on SCREEN (Y or N) Y *
* *
* Do you want to have the screen stop after *
* showing each client (Y or N) N *
* *
* Want to UPDATE all accounts at this time (Y or N) Y *




Professional Billing Manual Page D-11



MODERN MICROCOMPUTERS Updating The Records


You must verify that you want to update the records.

* *
* Are you SURE that's what you want to do (Y or N) Y *
* *
* You must now enter the code word to UPDATE the records. DOG *
* *
* *

The statements should virtually 'FLY' by on the screen as each is shown
and the permanent file updated. You probably can't read them as they go by
but it is simply a repeat of the work done previously.

The permanent file is now updated. The transaction file is now set back
to empty waiting to receive transactions during the next transaction period.

At the completion of the printing of the statements you will be returned to
the beginning of the statement and invoice printing routines. The question as
to what you want to print will appear. Since you are finished printing,
simply enter Q for quit and depress the RETURN to move back to the MASTER
MENU.

***************************************************************************
* *
* STATEMENT AND INVOICE PRINTING ROUTINES *
* *
* Do you want (R)egular billing or, *
* billing by (C)ycles, *
* or (Q)uit to Master Menu ? Q *

The MASTER MENU will appear.




























Professional Billing Manual Page D-12



MODERN MICROCOMPUTERS Viewing Customer Data


*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT OF MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 7) *
* *
*************************************************************************

Before we end we should return to the CUSTOMER FILE SERVICES menu and use
Option 8 to sort the files based on the sort key.

The other choices on the CUSTOMER ACCOUNT MAINTENANCE MENU should be
tried at this time. List the accounts using Option 5 and see how the data
has changed to reflect each client's balance due, the date of the last
debit and the date of the last credit. You will also see the new order in
which the clients are listed.

That is about all there is except for the end of the year information.
Option 7 allows you to print out an end-of-the-year report showing how much
each client has been billed during the year and the outstanding balances if
any. You can then set back the amount billed for the year to 0 and begin a
new year.

You will also be able to print out the billings by transaction codes and
will have the option to set these back to zero also. These end-of-the-year
reports should give you a good picture of your billings.

Of course, you can view the end-of-the-year reports at any time. Just be
sure that you don't set the values back to 0 before the end of the year.

You can also use Option 2 MODIFY AN EXISTING ACCOUNT on the CUSTOMER
ACCOUNT MAINTENANCE MENU to review the present condition of any client.







Professional Billing Manual Page D-13



MODERN MICROCOMPUTERS


We hope you enjoy using your system. If you have any questions, please
contact:

MODERN MICROCOMPUTERS
6446 Kim Shelly Court
Mechanicsville, Virginia 23111
(804) 746-4352

P.S.: If you like this system we have another one which your clients might
like. It is a complete Accounts Receivable package which is designed for a
small business. It produces all the necessary reports they need. Contact us
if interested.















































Professional Billing Manual Page D-14



MODERN MICROCOMPUTERS Summary of Menus


MASTER MENU

*************************************************************************
* *
* In which area would you like to work? *
* *
* 1 - TRANSACTION FILE SERVICES *
* Enter/View/Print/Change Transactions *
* *
* 2 - CUSTOMER FILE SERVICES *
* Setup/Change Customer Account Information *
* *
* 3 - ACCOUNTS RECEIVABLE AND TRANSACTION CODE REPORT *
* *
* 4 - INVOICE/STATEMENT PRINTING - RECORD UPDATING *
* *
* 5 - REPORT OF MOST RECENT BILLING *
* *
* 6 - PRINT LABELS *
* *
* 7 - CONTROL FILE SERVICES *
* Setup/Change Statement Information *
* Setup/Change Transaction Codes *
* *
* 0 - TO EXIT SYSTEM *
* *
* Enter your choice by NUMBER (0 - 7) *
* *
*************************************************************************

1 - To enter transactions during the billing period, both debits and credits.
To printout or view the transactions made during the billing period.
To change or delete a transaction.
Produces the sub-menu shown on page M-2.

2 - To enter data on new customers.
To change data about customers.
List customer's names and addresses with associated transaction codes.
List customer's names and outstanding balances.
Search the file by customer name.
Do end-of-year reports.
Produces a sub-menu shown on page M-3.

3 - Produces an Accounts Receivable report as a preview before printing
out customer statements.
Produces a summary of billings by transaction codes.

4 - Prints statements.
Updates the permanent records.

5 - Produces a report showing a listing of the most recently prepared bills.

6 - Produces labels for all customers or only those with balances.






Professional Billing Manual Page M-1



MODERN MICROCOMPUTERS Summary of Menus


7 - To enter or change your company information.
To enter or change descriptive lines on statements.
To enter or change Transaction codes.
Produces sub-menu shown on page M-4.

TRANSACTION SERVICES MENU

*************************************************************************
* *
* TRANSACTION SERVICES MENU *
* You may now : *
* *
* 1 - START A NEW TRANSACTION FILE *
* *
* 2 - AUTOMATIC TRANSACTION ENTRY *
* *
* 3 - ADD INDIVIDUAL TRANSACTIONS TO THE FILE *
* *
* 4 - MODIFY A TRANSACTION ENTRY *
* *
* 5 - DELETE A TRANSACTION ENTRY *
* *
* 6 - LIST TRANSACTION FILE *
* *
* 7 - LIST TRANSACTION CODES *
* *
* 8 - RETURN TO SYSTEM MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 8) *
* *
*************************************************************************

1- Starts a new file for the transaction period. Used ONLY during the set-
up of the system. Function is automatically performed thereafter by
the computer.

2- Produces transactions for those customers with associated transaction
codes. Generally for those with constant billing.

3- Allows individual transactions for any customer, both debits and credits.

4- To change a transaction entry.

5- To delete a transaction entry.

6- To print or view all transactions.

7- To print or view the transaction codes.











Professional Billing Manual Page M-2



MODERN MICROCOMPUTERS Summary of Menus


CUSTOMER ACCOUNT MAINTENANCE MENU

*************************************************************************
* *
* CUSTOMER ACCOUNT MAINTENANCE MENU *
* *
* You may now: *
* *
* 1 - ADD NEW ACCOUNTS TO FILE *
* *
* 2 - MODIFY AN EXISTING ACCOUNT *
* *
* 3 - LIST ACCOUNT NAMES AND ADDRESSES *
* *
* 4 - SEARCH FILE BY ACCOUNT NAME *
* *
* 5 - LIST ACCOUNTS, BALANCES AND TOTAL OUTSTANDING *
* *
* 6 - RE-INITIALIZE CUSTOMER FILE *
* *
* 7 - END OF YEAR REPORTS *
* *
* 8 - SORT FILE USING SORT KEY *
* *
* 9 - RETURN TO MASTER MENU *
* *
* Enter your CHOICE by NUMBER ( 1- 9) *
* *
* *
*************************************************************************

1- Enter information on customers. Enter associated Transaction code.

2- Change any information about a customer.

3- View or print the customers by name and address and associated
transaction codes.

4- Find a customer by name.

5- View or print the customers by name, address and outstanding balance.

6- Remove all information from Master File. NEVER used after setting up
your system. Use only while trying out the system with dummy data.

7- View or print the customers by name along with yearly billing to date
and any outstanding balance. Gives all totals.
View or print the transaction codes showing how much was billed.
Also can set back values for the beginning of a new year.

8- Allows you to sort the client list. Key is made up of two letters and
one number. ME4 is sorted before ME5. We suggest you use the two letters
of the company name and a 5 for the first with those two letters. Others
with the same two letters can have higher or lower numbers.





Professional Billing Manual Page M-3



MODERN MICROCOMPUTERS Summary of Menus


CONTROL FILE MAINTENANCE MENU

*************************************************************************
* *
* CONTROL FILE MAINTENANCE MENU *
* *
* You may now: *
* *
* 1 - INITIALIZE MASTER FILE *
* *
* 2 - CHANGE STATEMENT HEADER INFORMATION *
* *
* 3 - SET UP OR ADD NEW TRANSACTION CODES *
* *
* 4 - CHANGE A TRANSACTION CODE *
* *
* 5 - LIST THE TRANSACTION CODES *
* *
* 6 - RETURN TO MASTER MENU *
* *
* *
* Enter your CHOICE by NUMBER ( 1- 6) _ *
* *
*************************************************************************

1- Use ONLY on initial set up of system. USE OF THIS FUNCTION REMOVES
ALL INFORMATION FROM THE MASTER FILE. ALL YOUR RECORDS WILL BE LOST.

2- Allows you to change the descriptive information on the statements.

3- To enter transaction codes.

4- To change a transaction code.

5- To view or print the transaction codes.
























Professional Billing Manual Page M-4



MODERN MICROCOMPUTERS INDEX



TOPIC Section-Page

Accounts Receivable Report D-1
Adding New Clients B-6
Adding Transaction Codes B-1
Adding Transactions to file C-4
Alignment of Statements D-9
Assigning Client Numbers B-6
Associated Transaction Codes I-2, R-5, B-2, B-3, C-4
Attention Line in Address B-2
Automatic Billing I-2, I-3, R-5, C-3
Automatically Creating Transactions C-3
Automatic Transactions R-5, C-3

Backing Up Client Data R-3, D-4
Backing Up Disks R-3
Back Up R-6
Balance Due Report B-13
Batch File, BILLING I-1
Billing Cycles I-2, R-5, D-5
Billing Explanations I-2, A-6, A-8
Billing, On-The-Fly I-2
Billing Report I-4
Bold Print R-6

Carriage Return R-1
Center Of Statement Comment A-5
Changing Code Word S-4
Changing Transaction Codes A-8, B-1
Changing Unit Amount During Entry C-7
Changing Quantity During Entry C-6
Changing Statement Comments B-1
Changing Transactions C-11
Changing Unit Amount During Entry C-6
Checking Statement Alignment D-9
Client Data Backup R-3, D-4
Client Files, Updating D-11
Client Identification Codes B-6
Client Identification Numbers B-6
Clients, Adding to file B-6
Code Word S-4, A-3
Comment Lines A-4, A-5
Control-C, CTRL-C S-2
Control File Maintenance Menu A-2, A-7, M-4
R-1, R-6, A-1
Current Activity Customers D-6
Customer Account File Listing B-12
Customer Account Maintenance Menu B-5, M-3
Customer Identification Codes R-5









Professional Billing Manual INDEX-1



MODERN MICROCOMPUTERS INDEX



TOPIC Section-Page

Daily Transaction File C-5, C-10
Dates S-3
Default R-2, R-6
Deleting a Transaction C-11
Disk R-7
Diskcopy S-2
Diskette R-7
Dollar Sign R-2
DOS Disk S-2
Drive R-7
Duplicating Disks I-3

End Of Year Reports D-13
Enter Key R-1, A-1
Entering Client Information B-2, B-6
Entering Code Word S-4
Entering Company Information A-4
Entering Credits C-11
Entering Dates S-3, C-1
Entering Individual Transactions C-5
Entering Statement Comments A-5
Entering Transaction Codes A-9
Error Messages R-7
Explanations, Billing I-3, A-6, A-8

Floppy Disk R-2
Formatting Disks R-3, R-7

Handling Diskettes I-1, R-3
Hardcopy R-2, R-7, A-13
Hard Disk R-2

Identification Codes, Customer R-5
Initializing the Master File A-2, A-3, B-1
Initializing the Customer File B-5
Initializing the Transaction File C-2

Keyboards R-1

Labels I-2, R-4
Limits to Entry Length A-4
Listing Clients B-11, B-13
Listing Transaction Codes A-12,
Listing Transaction File C-11
Location of Data S-3
Location of Programs S-3

Master Disk S-2
Master Menu A-1, B-2, C-1, D-1, M-1
Menus R-2, M-1
MMDDYY S-3
Modifying Existing Transactions C-11




Professional Billing Manual INDEX-2



MODERN MICROCOMPUTERS INDEX



TOPIC Section-Page

R-6, A-1

On-The-Fly Code Creation I-2, C-8
Original Disks R-4, S-2
Outstanding Balance Report B-13

Past Due Report B-13
Preparing Input Data I-3
Pre-Printed Forms R-6
Primary Client Name B-6
Printing Statements/Invoices D-5
Printing Transaction Codes A-12
Prompt R-7

Quantity Heading D-6
Question Mark R-1

RAM R-2
Random Access Memory R-2

Recent Billing Report D-11
RETURN key R-1, A-2
Reviewing On Screen D-7

Sample Statement A-4, D-10
Secondary Client Name B-2, B-6
Skipping Clients C-5
Sorting Codes I-3, B-2, B-3
Sorting the Clients D-13
Starting a Transaction File C-2
Statement Comments A-4
Statement Heading A-4
Statement Forms I-2, R-6, D-9
Statement Numbers D-8
Statement Printing D-5
Statement Printing Options D-5, D-6, D-7, D-8
Statement Sizes I-2, R-6, D-9
Sub-Directory, BILLING I-1
Sub-Menu R-2

Transaction Code Report D-2
Transaction Codes I-4, R-5, R-7, A-6
Transaction Codes, Associated R-5, B-3, B-7, B-10, C-3
Transaction Codes, Changing B-1
Transaction Code, Creation I-2
Transaction Codes, Listing A-13
Transaction Codes, Printing A-13
Transaction Entry and Report Routine C-1
Transaction File, Adding to C-5
Transaction File, Daily work C-2, C-5, C-10
Transaction File, Listing C-2, C-11





Professional Billing Manual INDEX-3



MODERN MICROCOMPUTERS INDEX



TOPIC Section-Page

Transaction File, Initializing C-2
Transaction Period R-7
Transaction Services Menu C-2, M-2
Transactions, Adding to file C-5
Transactions, Changing C-11
Transactions, Automatically Creating C-4
Transactions, Automatic Entry R-5, C-3
Transactions, Entering Individual C-5
Turning off the Computer R-7
Turning on the Computer R-7

Updating Client Files D-11
User Diskette I-1
Upper Case S-1

Write-Protect Tab I-1

R-2, R-6, A-1






































Professional Billing Manual INDEX-4



MODERN MICROCOMPUTERS - PROFESSIONAL BILLING SYSTEM ADDENDUM


If you find that there are changes in any of the menus they should be easy
enough to understand. MODERN MICROCOMPUTERS is constantly updating the
programs on the advice of the users. If you have comments or suggestions for
improving the programs, please do not hesitate to contact us with your ideas.
You can reach us at (804) 746-4352. If no one is available, simply leave your
message. You can talk as long as you like in explaining your ideas since the
answering machine is set to disconnect only when you hang up.

RECOVERY OF BACKED UP FILES

To make the recovery you must end the program. While in the BILLING sub-
directory at the C:> prompt, simply type RECOVER . The backed-up
information will be transferred from the floppy in Drive 'A' to the Hard Disk
which is Drive C. After the recovery is finished the system will move to the
first menu and you can then check to be sure all information is the way you
want it.

Since the original manual was produced there are been some additions made
to the programs. We are continually trying to improve the product. Most
suggestions come from our users. If you have any suggestions for new
features, please do not hesitate to contact us with your ideas.

You will note that there are some slight changes in some of the MENU
presentations. Don't be overly concerned. Most of the changes are self-
evident.


BILLING BY SELECTED CYCLES


You can now bill and update records by selected cycles. Not only can you
add transactions to the temporary transaction file by cycles, you can now
produce invoices and/or statements for selected cycles without disturbing the
other data in the transaction file.

As an example, suppose you had automatically added cycles 1, 2, 3, and 4 to
the transaction file along with some manual entries. When it comes time to
send out statements you have a choice of billing everyone, all those with
current activity or a single client. In addition, you can bill only those in
a specific cycle or only those that are not in any cycle. It would therefore
be possible to send statements to those in cycle 2 for example, without
sending statements to the others in the transaction file. You can also update
the permanent file for those individuals in a specific cycle without updating
the permanent file with others still in the transaction file.


If you have questions, DON'T HESITATE TO CALL. (804) 746-4352.












Professional Billing Manual ADDENDUM PAGE 1


REMEMBER, WE HAVE OTHER SOFTWARE.

MODSTAT3 - Fifty statistical programs including one that allows you
to determine the correct test to use in research or
business investigations. $20.00 + $2.00 postage.

MODFIN90 - Twenty assorted financial money manipulation programs
including mortgage amortization, loan calculations and
the ability to produce both W-2's and 1099's. It will
produce the 1990 forms for both W-2's and 1099's.
$20.00 + $2.00 postage and handling.

MODMAIL3 - A mailing list generator that allows you to quickly and
easily produce mailing lists from telephone books. The
program remembers the zip codes of towns which are entered
and automatically adds them the next time the town is
entered. Allows sorting by area code, zip code or ID code
(individuals can be placed in any of 1,000 ID code groups).
Both labels and continuous run Post Cards can be produced
along with the text to appear on the reverse side of the
Post Cards. All or parts of the list can be printed and
reports can be produced. $20.00 + $2.00 postage and handling.

CLIENT WRITE-UP - A complete client write-up package with post-
fact payroll. A package designed expressly for the
write-up accountant. Does all necessary monthly,
quarterly and year-end reports including 1099's and
W-2's. $145.00 + $2.00 postage and handling.

SUPER MENU - A hard-disk menu system which is easy to use. Easy to
configure to your computer hard drive. $20.00 + $2.00
postage and handling.



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