Dec 082017
 
CheckBook Plus Cash Management System v5.2. Full-featured cash management and budgeting system that helps you master your financial affairs.

Full Description of File


CheckBook Plus Cash Management System v5.2.
Full-featured cash management and budgeting
system that helps you master your financial
affairs. Handles multiple accounts, account
reconciliation, and memorized transactions.
Print checks, customized income statement
and cashflow reports, and check register.
Features pull-down menus, on-line help,
mouse support, pop-up calendar, math and
financial calulators, and much more... ASP.


File CB52.ZIP from The Programmer’s Corner in
Category Financial and Statistics
CheckBook Plus Cash Management System v5.2. Full-featured cash management and budgeting system that helps you master your financial affairs.
File Name File Size Zip Size Zip Type
CBPLUS.EXE 397098 210105 deflated
FILE_ID.DIZ 439 279 deflated
ISAMREPR.EXE 87583 54162 deflated
MANUAL.DOC 125914 25495 deflated
OMBUDSMN.DOC 595 349 deflated
PACKING.LST 690 404 deflated
PRINTMAN.BAT 447 278 deflated
REGISTER.DOC 1995 660 deflated
SAMPLE.MDB 98304 27522 deflated
VENDOR.DOC 5489 2393 deflated

Download File CB52.ZIP Here

Contents of the MANUAL.DOC file


CheckBook Plus Cash Management System v5.2.
Full-featured cash management and budgeting
system that helps you master your financial
affairs. Handles multiple accounts, account
reconciliation, and memorized transactions.
Print checks, customized income statement
and cashflow reports, and check register.
Features pull-down menus, on-line help,
mouse support, pop-up calendar, math and
financial calulators, and much more... ASP.






















CheckBook Plus

Version 5.2

User's Guide and Reference Manual

Copyright 1989-1993 By Bill Beshears
Beshears Software Associates

All Right Reserved



































DISCLAIMER

THIS SOFTWARE IS SUPPLIED TO YOU "AS IS". THE AUTHOR MAKES NO
REPRESENTATIONS OR WARRANTY WITH RESPECT TO THE SOFTWARE, AND
SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY
OR FITNESS OF THE SOFTWARE FOR ANY PARTICULAR PURPOSE. YOU MUST
ASSUME ALL RISK FOR THE INSTALLATION, USE, AND RESULTS OBTAINED
FROM THE SOFTWARE. THE AUTHOR SHALL NOT BE LIABLE FOR ANY ERROR
CONTAINED HEREIN OR FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE FURNISHING, PERFORMANCE, OR USES OF THIS
SOFTWARE.
























































This copyrighted software is not a free program. You are granted
a right to use the software for an evaluation period not to
exceed 30 days. You may also freely copy and share the
distribution disk to allow others to try out the software. (See
VENDOR.DOC file).

If you find the software useful and continue to use it beyond the
evaluation period, you must pay the registration fee. Registered
users receive:

- The latest version of the software.

- A printed user's manual.

- Free software updates for one year.

- Free letter or phone support.

The registration fee is $24.95 plus $5.00 to cover shipping and
handling charges. Telephone orders are accepted.

Thank you for evaluating the software, and we would sincerely
appreciate your comments or suggestions.



Beshears Software Associates
5710 Rita Street
Southside, AL 35903
(205) 442-6630



_______
____|__ | (R)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER



This program is produced by a member of the Association of
Shareware Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to resolve
a shareware-related problem with an ASP member by contacting the
member directly, ASP may be able to help. The ASP Ombudsman can
help you resolve a dispute or problem with an ASP member, but
does not provide technical support for members' products. Please
write to The ASP Ombudsman at 545 Grover Road, Muskegon, MI
49442-9427 or send a Compuserve message via CompuServe Mail to
ASP Ombudsman 70007,3536













CONTENTS


Chapter 1 - INTRODUCTION . . . . . . . . . . . . . . . . . . 1

Chapter 2 - INSTALLING CHECKBOOK PLUS . . . . . . . . . . . . 2
SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . . . 2
DISK CONTENTS . . . . . . . . . . . . . . . . . . . . . 2
COPYING THE DISTRIBUTION DISK . . . . . . . . . . . . . 3
INSTALLING TO A HARD DISK . . . . . . . . . . . . . . . 3
INSTALLING TO A FLOPPY DISK . . . . . . . . . . . . . . 4

Chapter 3 - GETTING STARTED . . . . . . . . . . . . . . . . . 5
USER INTERFACE . . . . . . . . . . . . . . . . . . . . . 5
USING PULL-DOWN MENUS . . . . . . . . . . . . . . . 5
KEYBOARD TECHNIQUE . . . . . . . . . . . . . . 5
KEYBOARD ARROW KEYS TECHNIQUE . . . . . . . . 5
SHORTCUT KEYS TECHNIQUE . . . . . . . . . . . 6
MOUSE TECHNIQUE . . . . . . . . . . . . . . . 6
CLOSING THE MENU . . . . . . . . . . . . . . . 6
USING WINDOWS . . . . . . . . . . . . . . . . . . . 6
INFORMATION WINDOWS . . . . . . . . . . . . . 6
INPUT WINDOWS . . . . . . . . . . . . . . . . 7
USING HELP . . . . . . . . . . . . . . . . . . . . . . . 9
EXITING CHECKBOOK PLUS . . . . . . . . . . . . . . . . . 9

Chapter 4 - FILES AND ACCOUNTS . . . . . . . . . . . . . . . 10
FIRST TIME STARTUP . . . . . . . . . . . . . . . . . . . 10
SET DATA FILE . . . . . . . . . . . . . . . . . . . . . 10
ACCOUNT SELECTION AND SETUP WINDOW . . . . . . . . . . . 11
ADDING AN ACCOUNT . . . . . . . . . . . . . . . . . 12
SELECTING AN ACCOUNT . . . . . . . . . . . . . . . 13
EDITING AN ACCOUNT . . . . . . . . . . . . . . . . 13
DELETING AN ACCOUNT . . . . . . . . . . . . . . . . 14

Chapter 5 - USING THE REGISTER . . . . . . . . . . . . . . . 15
RECORDING TRANSACTIONS IN THE REGISTER . . . . . . . . . 15
ADDING A CHECK/DEBIT . . . . . . . . . . . . . . . 16
ADDING A DEPOSIT/CREDIT . . . . . . . . . . . . . . 17
EDITING A TRANSACTION IN THE REGISTER . . . . . . . . . 19
DELETING A TRANSACTION IN THE REGISTER . . . . . . . . . 20
SEARCHING FOR TEXT IN TRANSACTION(S) . . . . . . . . . . 20
USING THE FIND COMMAND . . . . . . . . . . . . . . 20
USING THE NEXT FIND COMMAND . . . . . . . . . . . . 21
USING THE GOTO DATE COMMAND . . . . . . . . . . . . 21
PRINTING THE REGISTER . . . . . . . . . . . . . . . . . 22
CHECK PRINTING . . . . . . . . . . . . . . . . . . . . . 22

Chapter 6 - USING CATEGORIES . . . . . . . . . . . . . . . . 24
WORKING WITH CATEGORIES . . . . . . . . . . . . . . . . 24
CATEGORY TOTALS WINDOW . . . . . . . . . . . . . . . . . 24
DISPLAYING MONTHLY DETAIL FOR A CATEGORY . . . . . 25
ADDING A NEW CATEGORY . . . . . . . . . . . . . . . 26
CHANGING A CATEGORY NAME . . . . . . . . . . . . . 26













DELETING A CATEGORY . . . . . . . . . . . . . . . . 27
BUDGETING A CATEGORY . . . . . . . . . . . . . . . 27

Chapter 7 - USING MEMORIZED TRANSACTIONS . . . . . . . . . . 29
MEMORIZING A TRANSACTION . . . . . . . . . . . . . . . . 29
MEMORIZED TRANSACTIONS WINDOW . . . . . . . . . . . . . 29
RECALLING A MEMORIZED TRANSACTION . . . . . . . . . 30
ADDING A MEMORIZED TRANSACTION . . . . . . . . . . 30
EDITING A MEMORIZED TRANSACTION . . . . . . . . . . 31
DELETING A MEMORIZED TRANSACTION . . . . . . . . . 32

Chapter 8 - VIEWING ACCOUNT AND SYSTEM INFORMATION . . . . . 33
VIEW ACCOUNT SUMMARY . . . . . . . . . . . . . . . . . . 33
VIEW SYSTEM INFORMATION . . . . . . . . . . . . . . . . 33

Chapter 9 - CASHFLOW AND INCOME STATEMENT REPORTS . . . . . . 34

Chapter 10 - ACCOUNT RECONCILIATION . . . . . . . . . . . . . 35
ENTERING THE ENDING ACCOUNT BALANCE . . . . . . . . . . 35
MARKING THE TRANSACTIONS THAT HAVE CLEARED THE BANK . . 35
PRINTING THE RECONCILIATION REPORT . . . . . . . . . . . 36

Chapter 11 - USING THE POP-UP CALENDAR AND CALCULATORS . . . 37
USING THE POP-UP CALENDAR . . . . . . . . . . . . . . . 37
USING THE POP-UP DESKTOP CALCULATOR . . . . . . . . . . 37
USING THE FINANCIAL CALCULATOR . . . . . . . . . . . . . 38

Chapter 12 - CHOOSING OPTIONS . . . . . . . . . . . . . . . . 40
RUNNING BALANCE ON REGISTER OPTION . . . . . . . . . . . 40
SOUND OPTION . . . . . . . . . . . . . . . . . . . . . . 40
CHANGE PRINTED CHECK LAYOUT . . . . . . . . . . . . . . 40

CHANGE PRINTER CONTROL CODES . . . . . . . . . . . . . . 41
CHANGE WINDOW COLORS OPTION . . . . . . . . . . . . . . 42

Chapter 13 - BACKING UP YOUR DATA FILE . . . . . . . . . . . 44

Chapter 14 - INITIALIZING A NEW YEAR . . . . . . . . . . . . 45

Chapter 15 - IF YOU HAVE A PROBLEM . . . . . . . . . . . . . 47
ERROR MESSAGES . . . . . . . . . . . . . . . . . . . . . 47

Appendix A - SHORTCUT KEY LIST . . . . . . . . . . . . . . . 49

Appendix B - USING ISAMREPR UTILITY . . . . . . . . . . . . . 51

Appendix C - ISAMPACK UTILITY . . . . . . . . . . . . . . . . 53





















Chapter 1 - INTRODUCTION
------------------------

CheckBook Plus is an easy to learn and use, register based, cash
management system for the home or small business. The program
operates like your paper checkbook, but is much more than just a
computerized checkbook. With CheckBook Plus, you can:

- Setup checking, savings, credit card, or any other
income/payment type accounts and consolidate the
information for all of your accounts to see your total
financial picture.

- Categorize your income and payment transactions, and
enter budgets for your categories, then create custom
reports that show you precisely where your money goes
and how you are doing relative to your financial goals.

- Use predefined income and payment categories, or define
your own categories, or both.

- Memorize and recall your frequently used transactions
to make recording transactions faster and easier.

- Reconcile your checking accounts in a small fraction of
the time required to do it manually.

- Press one key and get context-sensitive help to aid you
in learning to use the program.

- Pop-up a calendar, desktop calculator, or financial
calculator from almost anywhere in the program.

We, at Beshears Software Associates, are committed to producing
the best quality software at the lowest possible price. However,
we recognize there is always room for improvement. We would
sincerely appreciate your comments or suggestions regarding the
CheckBook Plus software or documentation. Please call or write
us (even if you elect not to register).

CHECKBOOK VERSIONS 3.0 OR 4.0 USERS
-----------------------------------

If you presently use CheckBook versions 3.0 or 4.0, we will send
you a FREE stand-alone file conversion utility which you can use
to convert your data files to the CheckBook Plus, version 5.2
format. To receive a copy of the utility, please send your
request, along with a check for $5.00 to cover our costs for
shipping and handling. Be sure to include your address and phone
number if they are not on your check. ** NOTE ** this utility is
automatically supplied when you register CheckBook Plus and
indicate that you presently use CheckBook Version 3.0 or 4.0.

1













Chapter 2 - INSTALLING CHECKBOOK PLUS
-------------------------------------

This chapter describes what you need to use CheckBook Plus and
how to install the software.

SYSTEM REQUIREMENTS
-------------------

To use CheckBook Plus, you need the following:

1. An IBM-compatible personal computer with at least 512K
of memory and DOS 2.1 or later version.

2. A monochrome or color (CGA, EGA, or VGA) monitor.

3. A hard (fixed) disk drive or 2 floppy disk drives, one
of the floppy drives must be a high density (1.2 or
1.44 megabyte).

4. (Optional) a printer to print checks or reports.

5. (Optional) a Microsoft-compatible mouse.

DISK CONTENTS
-------------

Normally, the CheckBook Plus software is distributed in a self-
extracting format and the distribution disk will include two
files:

README.COM - Instructions for using CB52SFX.EXE.

CB52SFX.EXE - Self-extracting installation program.

The CB52SFX.EXE program extracts and installs the following files
to the disk drive and directory you specify:

CBPLUS.EXE - The CheckBook Plus executable program.
MANUAL.DOC - This User's manual.

OMBUDSMN.DOC - ASP Ombudsman Information.
PACKING.LST - Packing list of the CheckBook Plus files.
PRINTMAN.BAT - Batch file for printing user's manual.
REGISTER.DOC - Registration document.
VENDOR.DOC - Information about distributing CBPLUS.
SAMPLE.MDB - Database of sample data.
ISAMREPR.EXE - Utility for repairing corrupted databases.

If you received the files already extracted, be sure you have all
the files listed above. If any files are missing, please contact
us.


2













COPYING THE DISTRIBUTION DISK
-----------------------------

Before using CheckBook Plus, you should make a backup copy of
your original distribution disk. To make a backup copy:

1. Insert the CheckBook Plus distribution disk into drive
A:

2. Insert a blank, formatted disk into drive B: (if you
have two floppy disk drives).

3. At the DOS prompt, type in the following DOS command:

COPY A:*.* B:/V

use this command even if you have only one floppy disk
drive, DOS will prompt you when you need to switch the
distribution disk and backup disk.

Refer to your DOS documentation if you need help copying the
disk.

INSTALLING TO A HARD DISK
-------------------------

To install CheckBook Plus to a hard disk, you will first need to
create a directory on your hard disk where the software will be
installed, then execute the CB52SFX.EXE installation program from
that directory. The directory name can be any valid name. In
the example below, the files will be extracted from a disk in
drive A: (source drive) to a directory named CBPLUS which will be
created on drive C: (destination drive). You may change the
source drive, destination drive, and directory name as desired.

Hard Disk Installation Example:

1. Boot-up DOS

2. Insert the CheckBook Plus distribution disk into your
disk drive (this example assumes the distribution disk
is in drive A:).

3. Type each of the DOS commands shown below followed by
the Enter key (Return key on some keyboards):








3













DOS Commands Comments (Do Not Type)
------------ ----------------------------------
C: makes drive C: the current drive.
CD\ changes to drive C: root directory.
MD CBPLUS makes directory named CBPLUS.
CD CBPLUS changes directory to CBPLUS.
A:CB52SFX installs files to CBPLUS directory.

Note - If you received the files already extracted, change
the last DOS command listed above (A:CB52SFX) to:

COPY A:*.* copies files to CBPLUS directory.

You can now run the program from the \CBPLUS directory on
your hard disk by typing CBPLUS and pressing the Enter key.

INSTALLING TO A FLOPPY DISK
---------------------------

To install CheckBook Plus to a floppy disk, you will need two
floppy disk drives, one of which must be a high density (1.2 or
1.44 megabyte).

Floppy Disk Installation Example:

1. Boot-up DOS.

2. Insert the CheckBook Plus distribution disk into one of
your disk drives. This example assumes the
distribution disk is in drive A:. However, if one of
your floppy drives is a 360K low density drive, insert
the distribution disk in that drive.

3. Insert a blank, formatted, high-density disk into your
other disk drive (drive B: in this example).

4. Type the following commands:

DOS Commands Comments (Do Not Type)
------------ ----------------------------------
B: makes drive B: the current drive.
A:CB52SFX installs files to drive B:.

Note - If you received the files already extracted, change
the last DOS command listed above (A:CB52SFX) to:

COPY A:*.* copies files to CBPLUS directory.

You can now run the program from your floppy disk by typing
CBPLUS and pressing the Enter key.



4













Chapter 3 - GETTING STARTED
---------------------------

This chapter describes how to use CheckBook Plus menus, windows,
and on-line help, and how to get started using the program.

USER INTERFACE
--------------

Checkbook Plus uses a pull-down menu interface for choosing
commands. A text window environment is used for entering and
displaying information.

The CheckBook Plus screen is divided into three parts:

1. The bar across the top of the screen shows the names of
the pull-down menus and the current date.

2. The center area of the screen is used for information
windows.

3. The key definition line, at the bottom of the screen,
serves as a reminder of the keys that perform basic
operations.


USING PULL-DOWN MENUS
---------------------

The horizontal bar across the top of the screen shows the names
of the pull-down menus. Menu commands may be chosen using the
keyboard or a mouse.

KEYBOARD TECHNIQUE:

1. Press the Alt key to activate the pull-down menu
system.

2. Press the highlighted letter in a menu name to pull
down the menu and display the commands. For example,
press F for the File menu or E for the Edit menu, etc.

3. Press the highlighted letter in a menu command name to
choose the command.

KEYBOARD ARROW KEYS TECHNIQUE:

1. Press the Alt key to activate the pull-down menu
system.

2. Use the Left/Right arrow keys to highlight a menu name.


5













3. Use the Down arrow key or Enter key to pull down the
highlighted menu.

4. Use the Up/Down arrow keys to highlight a command.

5. Press the Enter key to choose the command highlighted.

SHORTCUT KEYS TECHNIQUE:

Shortcut keys are used to reduce the key strokes necessary
for selecting menu commands by allowing you to bypass the
top row menu. For example, to record a check in the
Register, you can select the Add Check/Debit command from
the File menu, or you can bypass the menu by using the
shortcut key combination Ctrl+C (hold down the Ctrl key and
press the C key). Shortcut keys are listed in the pull-down
menus to the right of the commands. Most, but not all, menu
commands can be selected using shortcut keys.

MOUSE TECHNIQUE:

1. Position the mouse pointer to a menu name, and click
the left button to pull down the menu.

2. Position the mouse pointer to a command in the menu,
and click the left button to choose the command.

CLOSING THE MENU:

To close a menu without choosing a command, press the Escape
key, or move the mouse pointer outside the pull-down menu,
and click the left button.


USING WINDOWS
-------------

CheckBook Plus utilizes two (2) types of windows, information
windows and data entry or input windows.

INFORMATION WINDOWS
-------------------

Information windows are used for displaying and working with
information and have the following features:

SELECTOR BAR:

The horizontal bar, that highlights a line in a window in
reverse video, is the Selector Bar. This bar indicates the
current line that is the subject for editing, deleting,
viewing, and command button operations.

6














The Selector Bar is moved up or down using the keyboard
arrow keys, PgUp, PgDn, Home, or End keys or by pointing to
a line and clicking the left mouse button.

SCROLL BAR:

The vertical bar at the right of a window is the scroll bar.
The solid box on the scroll bar indicates the relative file
position of the information in a window. A mouse may be
used to scroll the information in a window by pointing to a
location on the scroll bar and clicking the left mouse
button. Click the mouse above the solid box to move up or
below the solid box to move down.

COMMAND BUTTONS:

At the bottom of each window will be one or more command
buttons. A command button is a command surrounded by angled
brackets ("< command button >") which carries out an action
according to its name. The command button, that is
highlighted in reverse video, is executed if the Enter key
is pressed. If more than one command button is displayed,
the Tab key is used to toggle the buttons. If a command
button is activated with a mouse by pointing to the button
and clicking the left mouse button, that action will be
executed regardless of the command button that is
highlighted.

DIALOG BOXES:

A dialog box is a box that appears over an existing window
when CheckBook Plus needs additional information to carry
out an activity or needs to send you a message. At the
bottom of a dialog box will be one or more command buttons
for you to use to select an action.

INPUT WINDOWS
-------------

Input windows are used for entering information and have the
following features:

DATA ENTRY FIELDS:

Data entry fields are the areas in an input window where
information is typed in. Some data entry fields are
designated as numeric fields and can contain only numbers.
For example, the amount field in a transaction input window
is a numeric only field.

When the cursor is in a numeric field, it is positioned to

7













the right-most number position. Numbers are entered and
deleted from this position. If you make a mistake entering
a number, use the Delete key to delete the number and re-
enter.

Some numeric fields have fixed decimal places, and the
decimal place cannot be moved. For example, the amount
field in a transaction input window has 2 fixed decimal
places.

The keyboard keys used to move the cursor in an input window
are:

Key Moves Cursor To:
--------- ----------------
Home First field
End Last field
Tab Next field
Shift+Tab Previous field
Up Arrow Previous field
Down Arrow Next field
Left Arrow Left one position
Right Arrow Right one position

The keyboard keys used to delete information in data entry
fields are:

Key Delete Action
--------- ----------------------------------
Delete Deletes character at the cursor
position
Backspace Deletes one character to the left
Ctrl+Backspace Deletes entire field

The Insert key toggles the insert mode on/off. When the
insert mode is on, a large cursor is displayed.

COMMAND BUTTONS:

At the bottom of an input window will be two command
buttons. The first command button (Enter=Record or
Enter=Continue) is used either to record the information in
the window, or to continue, depending on the current
activity. The first command button action is always carried
out if the Enter key is pressed. The second command button
(Escape=Cancel) is used to cancel input operations and close
the input window without recording the information in the
window. The keyboard Escape key can also be used to close
an input window.

Either of the command buttons can be activated with a mouse
by clicking the left mouse button on a command button.

8














USING HELP
----------

CheckBook Plus features a comprehensive on-line help system to
guide you through the use of the software. There are two ways to
get help:

1. Context-sensitive help is always available simply by
pressing the F1 key. The help text displayed will
pertain to the current window that is open on the
screen.

2. Activate the Help pull-down menu by pressing the Alt
key, then the H key, then select a help topic from the
Help menu.

When the help system is activated, a Help window will open
listing the help text for the selected topic. If the help text
does not all fit in the Help window, you can scroll new text into
the window using the keyboard or a mouse.

To close the Help window, press the Enter key, Escape key, or use
a mouse to point to the command button at the bottom
of the Help window, and click the left mouse button.

EXITING CHECKBOOK PLUS
----------------------

To exit CheckBook Plus either select the Exit command on the File
menu or activate the command button in the Register
window. It's a good practice to backup your data file before
exiting the program if you have made any changes to your
information. Refer to chapter 13 for information on using the
Backup command.

---------------------------------------------------------------
YOU SHOULD NEVER TURN OFF YOUR COMPUTER WHILE CHECKBOOK PLUS IS
RUNNING. THIS COULD DAMAGE YOUR DATA FILE!!!!
---------------------------------------------------------------













9













Chapter 4 - FILES AND ACCOUNTS
------------------------------

CheckBook Plus stores information in one or more user specified
disk file(s). A disk file contains information for one or more
accounts: checking accounts, savings accounts, credit card
accounts, etc. Most users need only one file. However, you can
setup as many files as you need.

There are advantages and disadvantages of having your information
in more than one file. CheckBook Plus can only work with
information from one file at a time, so as a general rule, you
should keep all related data in the same file. This will allow
you to consolidate and report summary information from all the
accounts that are in a single file.

You will need more the one file if:

1. Your data files become too big to fit on one disk.

2. You want to maintain separate files for each year.

3. You run a business and want to maintain separate
records for your business finances and personal
finances.

4. You maintain financial records for clients and need to
keep separate records for each client.


FIRST TIME STARTUP
------------------

The first time you start CheckBook Plus, you will need to:

1. Enter the file name and disk location for your first
file in the Set Data File input window. This window
will open automatically for this purpose.

2. Setup an account to record your transactions in.

The steps for opening a new file and setting up an account are
described below.

SET DATA FILE
-------------

The Set Data File input window is used to setup (open) a new
CheckBook Plus file, or to enter the name for an existing
CheckBook Plus data file you want to work with.

To open the Set Data File input window, select the Set Data File

10













command from the File menu.

To setup a new file, or enter the name and location for an
existing CheckBook Plus file, type in the file information in the
window as follows:

Enter the name for the file. The name can be any
combination of letters or numbers up to 8 characters. For
example, for your personal finances, you could use a file
name such as PERSONAL or HOME. For your business finances,
you could use a name such as BUSINESS, BIZACCTS, or the name
of your business.

Enter the letter for the disk drive where the file will be
located. On most MSDOS or PCDOS systems, the letter A
represents the first floppy disk drive, and the letter C
represents the first hard (fixed) disk drive.

Enter the directory name for the disk directory where the
file will be located. The name can be any directory or
subdirectory name that has been created on the disk drive.
Precede the directory and subdirectory name with the
backslash (\) character. Refer to your DOS manual if you
are not familiar with disk directories.

NOTE - The directory name you enter must already exist on
the disk. You can't create a directory from within the
CheckBook Plus program. If you want to create a new
directory, you must first exit CheckBook Plus, use the DOS
Make Directory ("MD") command to create a new directory,
then restart CheckBook Plus and enter the directory name you
created.

Press the Enter key when you have the file name, disk drive
letter, and directory typed in and are ready to continue.

After the file name and location have been entered, the Account
Selection and Setup window will open for you to setup a new
account or select an existing account to use.

ACCOUNT SELECTION AND SETUP WINDOW
----------------------------------

The Account Selection and Setup window lists the Account Name,
Account ID, Type, and Current Balance for each account that has
been setup for the file you are currently using. When this
window is open, you can:

1. Use the Pull-Down Menus to:
- Add a new account.
- Edit the information for an account.
- Delete an account.

11














2. Use the command buttons at the bottom of the window to:
- Select an account to use.
- Close the Account window.

ADDING AN ACCOUNT
-----------------

To add an Account,

1. Open the Account Selection and Setup window (if it is
not already open) by selecting the Account
Selection/Setup command from the File menu.

2. Open the Add New Account input window by selecting the
Add Account command from the File menu (Ctrl+A shortcut
key).

3. Type in the account information in the input window.

The Add New Account input window is used to add an account in the
current file. Type in the fields in the window as follows:

Account Name - Enter the name of the account. It can be any
unique combination of letters or numbers that is meaningful
to you. For banking accounts, its a good practice to enter
the name of the bank such as: 1st National Bank; Bank of New
York; Bank Of America; etc. For credit card accounts, you
could enter the name of the credit card company such as:
Master Card; Visa Card; Discover Card; Shell Oil Card; etc.

Account ID (optional) - Enter the identification of the
account such as the account number for banking accounts.

Account Type (optional) - Enter the type of the account such
as: Checking; Savings; Credit Card; CMA (Cash Management
Account); Cash Purchases; etc.

Initial Balance (optional) - Enter the balance for the
account prior to the first transaction you will record. For
example, if you are setting up a checking account and want
to begin entering transactions dated after December 31,
1990, the Initial Balance you should enter would be the
ending balance for the account as of December 31, 1990.

When you have the account information keyed in, press the Enter
key to record the account.

To close the Add New Account input window without adding an
account, press the Escape key.



12













SELECTING AN ACCOUNT
--------------------

The accounts that have been setup are listed alphabetically in
the Account window.

To select an account to use:

1. Open the Account Selection and Setup window (if it is
not already open) by selecting the Account
Selection/Setup command from the File menu.

2. Use the keyboard arrow keys to position the Selector
Bar to an account.

3. Press the Enter key.

The Register window will open and the transactions for the
selected account, if any, will be retrieved from disk and
displayed in the Register window.

EDITING AN ACCOUNT
------------------

You can edit the Name, ID, Type, and Initial Balance for an
account that was previously setup. If the Account Name is
changed, all information related to the account (transactions,
categories, etc) will be automatically updated to reflect the new
account name. If the Initial Balance is changed, the current
balance for the account will be updated by the amount of the
change to the initial balance.

To edit an account:

1. Open the Account Selection and Setup window (if it is
not already open) by selecting the Account
Selection/Setup command from the File menu.

2. Use the keyboard arrow keys to position the Selector
Bar to an account.

3. Open the Edit Account input window by selecting the
Edit Account command from Edit menu (Ctrl+E shortcut
key).

4. Change the information in the input window.

The Edit Account input window is used to change information for
an account that was previously setup.

To change the account information, type in the new information in
the Name, ID, Type, or Initial Balance fields.

13














To record the changes, press the Enter key.

To close the Edit Account input window without changing the
account information, press the Escape key.


DELETING AN ACCOUNT
-------------------

You can delete an account that was previously setup. Deleting an
account permanently deletes all information related to the
account including all transactions, categories, and budgets.

----------------------------------------------------------------
ONCE AN ACCOUNT IS DELETED, THE INFORMATION CAN'T BE RECOVERED,
SO BE SURE YOU WANT TO DELETE THE ACCOUNT BEFORE DOING SO.
----------------------------------------------------------------

To delete an account:

1. Open the Account Selection and Setup window (if it is
not already open) by selecting the Account
Selection/Setup command from the File menu.

2. Use the keyboard arrow keys to position the Selector
Bar to the account to delete.

3. Select the Delete Account command either by pressing
the keyboard Delete key or by selecting the Delete
Account command from the Delete menu.

A dialog box will open for you to confirm the deletion. If
you activate the command button in the dialog box,
the account, and all related information for the account,
will be deleted from disk. Activate the command
button to cancel the Delete Account command.
















14













Chapter 5 - USING THE REGISTER
------------------------------

Each time you start CheckBook Plus (after the initial startup),
the Register window is the first window to appear.

The Register window works just like your paper checkbook
register. It lists the payments and deposits you have recorded,
and the running balance for the account (optionally, you can
choose to show the transaction category instead of the running
balance).

The account name and account type for the current account are
listed in the upper area of the Register window, and the current
balance for the account is shown in the lower center area of the
window.

When the Register window is open you can:

1. Use the Pull-Down Menus to:
- Record income and payment transactions.
- Edit transactions.
- Delete transactions.
- Search for text in transactions.
- Print the Register.
- Print Checks.
- Optionally, list the running account balance or the
transaction category.

2. Use the command buttons at the bottom of the window to:
- Work with categories.
- Exit CheckBook Plus.


RECORDING TRANSACTIONS IN THE REGISTER
--------------------------------------

Recording transactions in the register is as easy as filling out
paper checks and deposit tickets. You simply tell CheckBook Plus
that you want to record a transaction, and an input window will
open for you to type in the payment or deposit information. The
input windows look like the paper checks and deposit tickets you
are familiar with.










15













ADDING A CHECK/DEBIT
--------------------

To add a Check, Debit, or any other transaction that reduces the
account balance:

1. Open the Record Payment/Debit input window by selecting
the Add Check/Debit command from the File menu (Ctrl+C
shortcut key).

2. Type in the transaction information in the input
window.

The Record Payment/Debit input window is used to record
transactions that reduce the account balance including checks,
withdrawals, bank debits, or interest charges. Type in the
information in the fields as follows:

Number - This field is used to number transactions. The
next transaction number is automatically inserted in this
field after a number is entered and recorded the first time.

The number field is optional. If the transaction you are
entering does not have a number (such as bank debits,
service charges, etc.), delete the number from the field.

Date - The date field is used to enter the date that the
payment was made. The format for the date field is "mm-dd-
yyyy". The first (2) positions are for the month, the next
(2) positions are for the day, and the last (4) positions
are for the year. The last date entered is automatically
inserted in this field. To change the date, enter the new
date over the date shown.

Pay To - Enter the payee's name (for a check) or the
description of the payment.

Amount ($) - Enter the amount of the payment. The field has
two (2) assumed decimal places, and the decimal point need
not be entered. When the cursor is in this field, it is
positioned to the right-most number position. Numbers are
entered and deleted from this position. If you make a
mistake entering the amount, use the Delete key to delete
the amount and re-enter the correct amount.

Category - The category field is used as a basis for
summarizing and tracking income and payment transactions.
Every transaction must include a category. The category can
be any combination of words, numbers, or characters that is
meaningful to you. Checkbook Plus contains a list of
standard categories. You may select one of these, or enter
a category of your own choosing.

16














As transactions are entered, the category field is checked
to verify that the category name is valid. If the category
has not been setup, a dialog box will open notifying you of
that fact and giving you the options to either:

1. Add the category to the category list.

2. Record the transaction to the 'Other' category.

3. Select a category from the category list.

Use the Tab key to highlight the desired option, then
press the Enter key.

You may select a category from the category list any time a
transaction input window is open. To do this:

Open the Select Category window by selecting the Select
Category command from the File menu (Ctrl+S shortcut
key).

Position the Selector Bar to a category either by
pressing the letter key that corresponds to the first
letter in the Category column or by using the keyboard
cursor movement keys.

To select the category the Selector Bar is on, activate
the command button located at the bottom of
the Select Category window.

Memo - The Memo field is used to enter descriptive
information for a transaction. This field is optional.

When you have the information keyed in the input window, press
Enter key to record the transaction. The transaction will be
inserted in the register in the proper date sequence.

To close the input window without recording the transaction,
press the Escape Key.

EDITING A TRANSACTION IN THE REGISTER
-------------------------------------

To edit a transaction in the Register:

1. Position the Selector Bar to the transaction.

2. Open the Edit Transaction input window by selecting the
Edit Transaction command from the Edit menu (Ctrl+E
shortcut key).

3. Change the transaction information in the input window.

The Edit Transaction input window is used to change the
information for a transaction that was previously recorded.

To change the transaction information, type in the new
information in the fields in the window.

To record the changes, press the Enter key.

To close the Edit Transaction input window without changing the
transaction information, press the Escape key.




19













DELETING A TRANSACTION IN THE REGISTER
--------------------------------------

To delete a transaction in the Register:

1. Position the Selector Bar to the transaction.

2. Select the Delete Transaction command by either
pressing the keyboard Delete key or by selecting the
command from the Delete menu.

A dialog box will be displayed prompting you to confirm the
deletion. If you activate the command button, the
transaction will be deleted and the account balance will be
adjusted by the amount of the transaction. If you activate
the command button, the Delete command will be
canceled.

SEARCHING FOR TEXT IN TRANSACTION(S)
------------------------------------

The Search menu allows you to find specific text in any field in
transactions you have previously recorded. The Search menu
contains three (3) commands:

1. The Find command.

2. The Next Find command.

3. The Goto Date command.

Each of these commands are described below.

USING THE FIND COMMAND
----------------------

The Find command is used to search for text in a field in one or
more transactions. To use the Find command:

1. Open the Find Transaction input window by selecting the
Find command from the Search menu (Ctrl+F shortcut
key).

2. Type in the search information in the input window.

The Find Transaction input window is used to enter information to
search for in one or more transactions. Type in the information
you want to find in one of the fields in the window.

Number - Enter specific number for a transaction.

Payee/Description - Enter the Payee or Description text to

20













search for.

Amount - Enter the specific amount to search for.

Category - Enter the Category text to search for.

Memo - Enter the Memo text to search for.

Note: the search text you enter in the Payee/Description field,
Category field, or Memo field need not be complete contents of
the field in the transactions. For example, if you would like to
find payments to doctors, you could enter the search text 'Dr' in
the Payee/Description field. CheckBook Plus would search for
transaction that include the characters 'Dr' in the
Payee/Description field.

When you are ready to start the search, press the Enter key.

The search will begin with the transaction following the
transaction displayed on the last line of the register and
continue until a transaction is found that matches the search
text in the field or until no match is found.

To close the Find Transaction input window, without searching,
press the Escape key.

USING THE NEXT FIND COMMAND
---------------------------

The Next Find command searches for the next occurrence of the
text specified in the previous Find command. To use the Next
Find command, select the Next Find command from the Search menu
(Ctrl+N shortcut key).

USING THE GOTO DATE COMMAND
---------------------------

The Goto Date command allows you to search transactions for a
specific date. To use the Goto Date command:

1. Open the Goto Date input window by selecting the Goto
Date command from the Search menu (Ctrl+G shortcut
key).

2. Type in the date to go to in the input window.

The Goto Date input window is used to enter the date for the
transaction you want to go to. The format for the date field is
"mm-dd-yyyy". The first (2) positions are for the month, the
next (2) positions are for the day, and the last (4) positions
are for the year.


21













Enter the date you want to go to in the window and press the
Enter key.

To close the Goto Date input window, press the Escape key.

PRINTING THE REGISTER
---------------------

The Register Report lists the transactions and running balance
for a specified date range for the current account and
optionally, the Category and Memo fields for each transaction.

To print the register:

1. Open the Print Register input window by selecting the
Print Register command from the Print menu.

2. Type in the information in the input window.

The Print Register input window is used to identify the
information you want to appear on the report. Type in the fields
in the window as follows:

Enter the beginning and ending date range for the
transactions to be included on the report.

Type Y (for yes) in the Print Category and Memo field if you
want these fields to appear on the report, otherwise, type N
(for no).

Type D (for Date) in the Sort Transactions By Date/Number
field if you want the report sorted by transaction date, or
type N (for Number) if you want the report sorted by
transaction number.

Press the Enter key when you are ready to print the report.

To close the Print Register input window without printing the
report, press the Escape key.

CHECK PRINTING
--------------

Any payment transaction entered in the register may be printed on
a check form.

To print a check:

1. Position the Selector Bar to the check to print.

2. Select the Print Check Highlighted command from the
Print menu.

22














If the printed fields on the check are not in the proper print
positions, you will need to change the printed check layout for
your check form or change the printer control codes for your
printer. Refer to chapter 12 for information on changing the
check layout or the printer codes.

RUNNING BALANCE ON REGISTER OPTION
----------------------------------

You have the option of displaying either the running account
balance or the transaction category in the Register window.

To change the current setting, select the Running Balance On
Register command from the Options menu. A check mark appears to
the left of the command in the Options menu when the Running
Balance option is on.




































23













Chapter 6 - USING CATEGORIES
----------------------------

One of the most useful features of CheckBook Plus is the ability
to categorize your income and payment transactions, and display
or print transaction summaries by category. As transactions are
recorded, a category name is entered for each transaction. The
category name is used as a basis for summarizing the transaction
amounts into totals by category.

Category names can be any combination of words, numbers, or
characters. Each time a new account is created, a predefined
list of categories is automatically created for the account. You
can delete any categories you don't need, change the names, or
add your own categories. Since the category names are unique to
an account, you can customize the categories to each of your
accounts.

Categories are classified as either income or payments. Income
categories are for transactions that increase the account balance
such as salary and wages, or interest income. Payment categories
are for transactions that reduce the account balance such as
groceries, clothing, or utilities.

Accountants would refer to the list of categories as a chart of
accounts.

WORKING WITH CATEGORIES
-----------------------

You can work with your categories or display category totals for
a particular year by activating the
command button located at the bottom of the Register window.
This command opens the Category Totals window.

CATEGORY TOTALS WINDOW
----------------------

The Category Totals window lists the category names, actual
category totals, category budget totals, and category types
(income or expense) for the current account. The categories are
listed alphabetically. Income categories are listed first,
followed by payment categories. The actual and budget amounts
listed represent the totals of the transactions for each category
for the calendar year shown in the upper center area of the
window. The calendar year is determined by the transaction date
for the transaction listed at the bottom of the register when the
command button is activated.





24













When the Category Totals window is open, you can:

1. Use the Pull-Down Menus to:
- Add new categories.
- Edit (change) category names.
- Delete categories.
- Work with the budget for each category.

2. Use the command buttons at the bottom of the window to:
- Display monthly detail amounts for categories.
- Close the Category Totals window.

DISPLAYING MONTHLY DETAIL FOR A CATEGORY
----------------------------------------

To display monthly actual, budget, and variance from budget
summary amounts for a category:

1. Open the Category Totals window (if it is now already
open) by activating the command
button located at the bottom of the Register window.

2. Position the Selector Bar to a category.

3. Open the Category Monthly Detail window by activating
the command button located at
the bottom of the Category Totals window.

The Category Monthly Detail window lists the category in the
upper left area of the window, the year in the upper right area,
and summary monthly amounts for actual, budget, and variance from
budget as follows.

The monthly amounts listed in the Actual column represent
the totals of the transactions for the category for the
current account.

The monthly amounts listed in the Budget column are the
budget amounts setup for the category.

The monthly amounts listed in the Variance column are
calculated by subtracting the budget amounts from the actual
amounts. A positive variance amount indicates an over
budget condition. A negative variance amount indicates an
under budget condition.

Use the PgDn (page down) key to display the information for the
next year, or the PgUp (page up) key to display the information
for the prior year.

Press the Escape key to close the window.


25













ADDING A NEW CATEGORY
---------------------

To add a new category:

1. Open the Category Totals window (if it is now already
open) by activating the command
button located at the bottom of the Register window.

2. Open the Add New Category input window by selecting the
Add Category command from the File menu (Ctrl+A
shortcut key).

3. Type in the information in the input window.

The Add New Category input window is used to enter the name for a
new category and the category type. Type in the information in
the window as follows:

Category - Enter the name for the category. Category names
can be any combination of words, numbers, or characters.
Certain reports sort categories alphabetically, so if you
want related categories to appear together on reports, use
category names that will sort together. For example, if you
wanted to enter categories for different types of medical
expenses, you could use category names such as Medical-
Doctor, Medical-Dental, and Medical-Drugs. These categories
would appear together on reports since they all begin with
the word Medical.

Income or Payment (I/P) - Enter either I (income category)
or P (payment category).

When you have the information keyed in, press the Enter key to
record the new category. The new category will be inserted
alphabetically in the Category Totals window.

To close the input window without adding a category, press the
Escape key.

CHANGING A CATEGORY NAME
------------------------

To Change a category name:

1. Open the Category Totals window (if it is now already
open) by activating the command
button located at the bottom of the Register window.

2. Position the Selector Bar the category to change.

3. Open the Edit Category Name input window by selecting

26













the Edit Category Name command from the Edit menu
(Ctrl+E shortcut key).

4. Change the name in the input window.

The Edit Category Name input window is used to change a category
name.

To change the name, type in the new name in the window.

When you are ready to record the new name, press the Enter key.
Each transaction that was coded to the old category name will be
updated to the new name. The new category name will replace the
old name and will be listed alphabetically in the window.

To close the input window without changing the category name,
press the Escape key.

DELETING A CATEGORY
-------------------

You can delete any category in the Category Totals window that
does not have transactions coded to it. To delete a category:

1. Open the Category Totals window (if it is not already
open) by activating the command
button located at the bottom of the Register window.

2. Position the Selector Bar to the category to delete.

3. Select the Delete Category command from the Delete
menu, or press the keyboard Delete key.

A dialog box will open prompting you to confirm the
deletion. If you activate the command button,
the category will be deleted. If you activate the
command button, the Delete command will be canceled.

BUDGETING A CATEGORY
--------------------

You can enter a budget for your categories and view or print the
budget amounts to see how you are doing relative to your
financial goals.

The Work With Budget command is used to add or change the budget
for a category. To work with the budget for a category:

1. Open the Category Totals window (if it is not already
open) by activating the command
button at the bottom of the Register window.


27













2. Position the Selector Bar to the category to budget.

3. Open the Budget input window by selecting the Work With
Budget command from the Actions menu (Ctrl+B shortcut
key).

4. Type in the budget information in the input window.

The Budget input window shows the category name in the upper
center area of the window, a field for entering the year in the
upper left area of the window, and fields for entering monthly
budget amounts for the months of January through December. Type
in the fields in the Budget input window as follows:

Type in the year that the monthly budget amounts pertain to.
You can enter a budget for the current year, a prior year,
or a future year.

Type in the monthly budget amount(s). You can enter an
amount for any specific month(s) or for all months. If
budget amounts were previously setup for the category, the
amounts will be listed in the input window. To change the
amounts, delete the old amounts, and type in the new
amounts.

Press the Enter key to record the budget for the category.

Press the Escape key to close the input window without recording
the budget.

After a budget has been setup or changed, it can be reviewed by
activating the command button located at
the bottom of the Category Totals window.




















28













Chapter 7 - USING MEMORIZED TRANSACTIONS
----------------------------------------

CheckBook Plus allows you to memorize your frequently used
transactions. You only need to enter a repeated transaction
once, memorize it, then recall the memorized transaction the next
time you need to record it. This feature will not only save you
time, it will also enhance the accuracy and consistency of your
transactions. Examples of repeated transactions that you may
want to memorize include:

- Payments to your favorite grocery store
- Mortgage or rent payments
- Utility and phone bills
- Car payments

Memorized transactions are maintained for each account, not for
the entire file, so you will not have memorized transactions that
are not related to the regular transactions in an account.

MEMORIZING A TRANSACTION
------------------------

You may memorize any transaction that appears in the Register
window. To memorize a transaction:

1. Position the Selector Bar to the transaction in the
Register.

2. Select the Memorize Transaction command from the File
menu (Ctrl+M shortcut).

The memorized transaction is added to the memorized list and
may be recalled the next time you need to enter the
transaction.

MEMORIZED TRANSACTIONS WINDOW
-----------------------------

The Memorized Transactions window lists the Payee/Description,
Amount, Category, and Type (Income or Payment) for the
transactions that have been memorized or added directly in the
window. When the Memorized Transactions window is open, you can:

1. Use the Pull-Down Menus to:
- Add a memorized transaction directly in the window.
- Edit a memorized transaction.
- Delete a memorized transaction.

2. Use the command buttons at the bottom of the window to:
- Recall a memorized transaction.
- Close the window.

29














RECALLING A MEMORIZED TRANSACTION
---------------------------------

You may recall a memorized transaction any time the Register
window is open on the screen. To recall a memorized transaction:

1. Open the Memorized Transaction window by selecting the
Recall Transaction command from the File menu (Ctrl+R
shortcut key).

2. Position the Selector Bar to a transaction either by
using keyboard arrow keys or by pressing the letter key
that corresponds to the first letter in the
Payee/Description column.

3. Activate the command button
located at the bottom of the window.

The appropriate input window for the transaction type (payment or
deposit) will open and the transaction will be displayed in the
window. You can change the transaction information in the window
if necessary.

To record the transaction in the Register, press the Enter key.

To close the input window without recording the transaction,
press the Escape key.

ADDING A MEMORIZED TRANSACTION
------------------------------

You can add a transaction directly into the Memorized Transaction
window without first recording the transaction in the Register.
To do this:

1. Open the Memorized Transaction window by selecting the
Recall Transaction command from the File menu (Ctrl+R
shortcut key).

2. Open the Add Memorized Transaction input window by
selecting the Add Transaction command from the File
menu (Ctrl+A shortcut key).

3. Type in the information in the input window.

The Add Memorized Transaction input window is used to add a
transactions in the Memorized Transaction window. Type in the
information in the window as follows:

Description/Payee - Enter the description of the transaction
or the payee's name (for a check).

30














Amount ($) - Enter the amount of the transaction. The field
has two (2) assumed decimal places, and the decimal point
need not be entered. When the cursor is in this field, it
is positioned to the right-most number position. Numbers
are entered and deleted from this position. If you make a
mistake entering the amount, use the Delete key to delete
the amount and re-enter the correct amount.

Category - The category field is used as a basis for
summarizing and tracking income and payment transactions.
Every transaction must include a category. The category can
be any combination of words, numbers, or characters that is
meaningful to you. Unlike when you are entering a
transaction in the Register, the category field is not
edited when it is entered in this window.

Memo - The Memo field is used to enter descriptive
information for a transaction. This field is optional.

Income or Payment (I/P) - Type either I (for an income
transaction) or P (for a payment transaction).

When you have finished entering the information in the window,
press the Enter key to record the transaction.

Press the Escape key to close the input window without recording
the transaction.

EDITING A MEMORIZED TRANSACTION
-------------------------------

You can edit (change) the transactions you have memorized or
added directly into the Memorized Transaction window.

To edit a memorized transaction:

1. Open the Memorized Transaction window by selecting the
Recall Transaction command from the File menu (Ctrl+R
shortcut key).

2. Position the Selector Bar to a transaction either by
pressing the letter key that corresponds to the first
letter in Payee/Description or by using the keyboard
cursor movement keys.

3. Open the Edit Memorized Transaction input window by
selecting the Edit Transaction command from the Edit
menu (Ctrl+E shortcut key).

4. Change the information in the input window.


31













The Edit Memorized Transaction input window is used to change the
information in a memorized transaction.

To change the information, type in the changes to the transaction
in the window.

Press the Enter key to record the new information.

To close the input window without recording the changes, press
the Escape key.

DELETING A MEMORIZED TRANSACTION
--------------------------------

You can delete transactions you have memorized or added directly
into the Memorized Transactions window.

To delete a memorized transaction:

1. Open the Memorized Transaction window by selecting the
Recall Transaction command from the File menu (Ctrl+R
shortcut key).

2. Position the Selector Bar to a transaction either by
pressing the letter key that corresponds to the first
letter in Payee/Description or by using the keyboard
cursor movement keys.

3. Select the Delete Transaction command either by
pressing the keyboard Delete key or by selecting the
command from the Delete menu.

A dialog box will open prompting you to confirm the
deletion. Activate the command button to delete the
transaction, or activate the command button to cancel
the Delete command.

















32













Chapter 8 - VIEWING ACCOUNT AND SYSTEM INFORMATION
--------------------------------------------------

The View menu is used to view (display) summary information for
an account, or to view information about the computer's hardware
configuration and conventional memory and disk space utilization.

VIEW ACCOUNT SUMMARY
--------------------

To view the account summary:

Open the Account Summary window by selecting the Account
Summary command from the View menu.

Note: if the Account window is open when the View Summary
command is selected, the information displayed in the
Account Summary window will pertain to the account the
Selector Bar is on. If any other window is open, the
information will pertain to the current account.

VIEW SYSTEM INFORMATION
-----------------------

To view system information:

Open the System Information window by selecting the View
System Information command from the View menu.

























33













Chapter 9 - CASHFLOW AND INCOME STATEMENT REPORTS
-------------------------------------------------

The Cashflow Statement lists a summary of cash inflows and cash
outflows by category. The Income Statement lists a summary of
income and expenses (payments) by category. You can customize
either report to:

1. Use the transactions for a specified date range.

2. Use information for the current account or for all
accounts in the current file.

3. Show budget and budget variance amounts.

The selected report is first displayed on the screen, and
optionally, may be printed. To view/print the reports:

1. Open the Create Report input window by selecting either
the View/Print Cashflow command or View/Print Income
Statement command from the Print menu.

2. Type in the information in the input window.

The Create Report input window is used to customize the
information you want to appear on a report. Fill if the fields
in the window as follows:

Enter the starting and ending month and year range for the
transactions to be summarized in the report. The format is
mm-yyyy. The first two positions are for the month and the
final four positions are for the year.

Type Y (for Yes) in the Show budget amounts on report field
if you want budget amounts to appear on the report,
otherwise, type N (for No).

Type C (for Current) in the Report on Current/All accounts
field if you want only the current account information to
appear on the report or type A (for All) to include the
information for all accounts.

Press the Enter key when you are ready to display the report.

To cancel the print command without printing, press the Escape
key.

After the report is displayed, it may be printed. To print the
report, activate the command button located at the bottom
of the view window. To close the view window without printing
the report, press the Escape key.


34













Chapter 10 - ACCOUNT RECONCILIATION
-----------------------------------

The reason, for reconciling your checking account to the
statement you receive from the bank, is to catch any errors that
may have occurred when transactions were entered into Checkbook
Plus or processed by the bank.

Normally, there is a time lag between the date a check or deposit
is written and the date the bank processes the transaction. The
transactions that have been entered into Checkbook Plus, but have
not been processed by the bank, are known as outstanding
transactions.

The process of reconciling your checking account involves
entering the ending account balance from your bank statement and
marking the transactions that have cleared the bank. Normally,
CheckBook Plus can reconcile your account in a small fraction of
the time it would take to manually reconcile the account.

ENTERING THE ENDING ACCOUNT BALANCE
-----------------------------------

The first step in reconciling your account is entering the ending
balance from your bank statement in the Record Bank Balance input
window. To open the window:

Select the Reconcile command from the Actions menu.

The Record Bank Balance input window is used to enter the ending
balance from your bank statement. Type in the amount and press
the Enter key to continue with the account reconciliation.

MARKING THE TRANSACTIONS THAT HAVE CLEARED THE BANK
---------------------------------------------------

After the bank balance is recorded, the size of the Register
window will be reduced to make room for a reconciliation summary
at the bottom of the screen. You are now ready to mark the
cleared transactions.

To mark the cleared transactions:

1. Position the Selector Bar in the Register window to
each cleared transaction that the bank processed.

2. Mark the transaction by pressing the Enter key. A
check mark will appear next to the transaction you mark
and the values in the reconciliation summary will be
adjusted by the amount of the transaction.



35













If you mark a transaction in error, un-mark the transaction by
positioning the Selector Bar to the transaction, and pressing the
Enter key.

If you need to record, edit, or delete transactions while
reconciling, you may do so in the same manner as you would in the
Register window.

After all cleared transactions are marked, the unreconciled
difference should be zero. If not, follow the steps outlined
below to find the difference:

If the unreconciled difference is a positive value:

1. Verify that the bank statement ending balance was not
entered for more than the actual amount.

2. Review the cleared deposits to verify that they were
all marked and that a deposit was not entered for less
than the amount processed by the bank.

3. Review the checks that you marked to verify that a
check that remains outstanding was not marked in error
or that a check was not entered for more than the
amount processed by the bank.

If the unreconciled difference is a negative value:

1. Verify that the bank statement ending balance was not
entered for less than the actual amount.

2. Review the cleared checks to verify that they were all
marked and that a check was not entered for less than
the amount processed by the bank.

3. Review the deposits that you marked to verify that a
deposit that remains outstanding was not marked in
error or that a deposit was not entered for more than
the amount processed by the bank.

PRINTING THE RECONCILIATION REPORT
----------------------------------

The Reconciliation report lists the outstanding transactions, and
a reconciliation summary showing the bank statement balance
adjusted by the outstanding transactions, the account balance,
and the unreconciled difference.

To print the report, select the Print Reconciliation command from
the Print menu.



36













Chapter 11 - USING THE POP-UP CALENDAR AND CALCULATORS
-----------------------------------------------------

This chapter describes how to use the pop-up calendar, desktop
calculator, and financial calculator.

USING THE POP-UP CALENDAR
-------------------------

The calendar can be activated from almost anywhere within the
program.

To open the Calendar window:

Press the F2 function key or select the Calendar command
from the Actions menu.

Initially, the calendar will show the current month and year with
the day of the month highlighted.

Use the cursor movement keys to operate the calendar as follows:

Key Displays
----- ------------
Up Arrow Prior Month
Down Arrow Next Month
Left Arrow Prior Year
Right Arrow Next Year
Home Current Date

The calendar can also be operated with a mouse by clicking the
mouse on the scroll bars within the Calendar window.

To clear the calendar from the screen, press the Enter key,
Escape key, or click the mouse on the command
button or outside the Calendar window.

USING THE POP-UP DESKTOP CALCULATOR
-----------------------------------

The calculator operates like a standard desk-top calculator. It
can be activated from almost anywhere within the program.

To open the Desktop Calculator window:

Press the F3 function key or select the Desktop Calculator
command from the Actions menu.






37













Use the keys on the numeric keypad or the number keys across the
top of the keyboard to enter numbers or operators. Always enter
the number first, then the operation. For example, to calculate
the total of the numbers 123 plus 456:

1. Type 123.

2. Press the + key.

3. Type 456.

4. Press the + key.

5. Press the Enter key.

The key operations are described below:

Operation Press
-------------- -----
Addition +
Subtraction -
Multiplication *
Division /
Total Enter
Equal =
Clear C
Paste P

You can paste a calculated amount from the calculator to a
numeric field in an input window. To paste a calculated amount,
press the P key.

To clear the calculator from the screen, press the Escape key, or
click the mouse outside the calculator window.

USING THE FINANCIAL CALCULATOR
------------------------------

You can use the Financial Calculator to perform compound interest
calculations. It can be activated from almost anywhere within
the program.

To use the Financial Calculator:

1. Open the Financial Calculator input window by pressing
the F4 function key or by selecting the Financial
Calculator command from the Actions menu.

2. Type in the loan information in the input window.




38













The Financial Calculator input window is used to enter the values
to use to perform the calculation. Type in the values in the
fields in the window leaving the value you want to calculate
blank:

Loan Amount - enter the amount of a loan.

Annual Percentage Rate - enter the annual rate of interest
expressed as a percentage. For example, 8 3/8 percent would
be entered as 8.375, or 21 7/8 percent would be entered as
21.875.

Periodic Payment - enter the periodic payment amount for
principal and interest.

Number of Years - enter the number of years of the loan.
This is a required field and cannot be left blank.

Payments per Year - enter the number of loan payments per
year. The default is 12 payments per year, it can be
changed to any number you want. This is a required field
and cannot be left blank.

To calculate the value for the field you leave blank, press the
Enter key.

LOAN AMORTIZATION SCHEDULE
--------------------------
After the loan values have been calculated, you can display and
print an amortization schedule for the loan. To display the
amortization schedule, activate the command
button located at the bottom of the Financial Calculator window.

To print the amortization schedule, activate the
command button at the bottom of the Amortization Schedule window.

Press the Escape key to close the window without printing.
















39













Chapter 12 - CHOOSING OPTIONS
----------------------------

This chapter describes how you can enter options to customize
CheckBook Plus to your own needs.

RUNNING BALANCE ON REGISTER OPTION
----------------------------------

You have the option of displaying either the running account
balance or the transaction category in the Register window.

To change the current setting, select the Running Balance On
Register command from the Options menu. A check mark appears to
the left of the command in the Options menu when the Running
Balance option is on.

SOUND OPTION
------------

If CheckBook Plus encounters an error or needs additional
information to carry out an action, a message box is displayed
followed by an audible beep sound. You can turn the beep sound
on or off.

To change the current setting, select the Sound command from the
Options menu. A check mark appears to the left of the command in
the Options menu when the sound is on.

CHANGE PRINTED CHECK LAYOUT
---------------------------

The Change Print Check Layout Command is used to change the print
positions where information is printed on a check form and to
select the print pitch to use to print checks.

A simple system of line and column numbers is used to indicate
where each field is to be printed on the check form. The initial
configuration is set to use a standard size personal check (6.0
inches wide by 2.75 inches long). However, you can change the
printed check layout and print checks on any size check form.

To change the check layout and print pitch:

1. Open the Change Printed Check Print Positions & Pitch
input window by selecting the Change Printed Check
Layout command from the Options menu.

2. Type in the information in the input window.




40













The Change Printed Check Print Positions & Pitch input window is
used to change the configuration of the printed check form. Type
in the check layout information in the window as follows:

Line Numbers - enter the line number where each field is to
be printed on the check. When printing checks, Checkbook
Plus uses half line feeds (12 lines per inch) for vertical
spacing to provide more precise positioning of the fields on
the check form. A standard sized personal check is
approximately 6.0 inches wide and 2.75 inches long, so there
are 33 print lines (12 X 2.75) on a standard check. The
line numbers you need to enter depends on how you load check
form(s) into your printer and the layout of your check form.

Column Numbers - enter the column where each field is to be
printed across the check. The number of print columns on a
check depends on the print pitch you select (The Pica pitch
prints 10 characters per inch, the Elite pitch prints 12
characters per inch, and the Condensed pitch prints 16.7
characters per inch).

Perhaps, the best way to determine the correct line and
column numbers for the fields is by experimenting with
printing a check on blank paper, and adjusting the line and
column numbers until you are satisfied with the results.

Check Length: enter the length of your check in inches. If
your check is 3 1/2 inches long (standard length for a
business check), you should enter 3.50. This value is used
to determine the number of blank lines printed before the
top of the next check form when using continuous form
checks.

Check Width: enter the width of your check in inches. If
your check is 8 1/2 inches wide (standard width for a
business check), you should enter 8.50.

Print Pitch: enter P (for Pica), E (for Elite), or C (for
Condensed) for the print pitch you want.

Press the Enter key when you are ready to save the Print Layout.

Press the Escape key to close the window without changing the
check layout information.

CHANGE PRINTER CONTROL CODES
----------------------------

Your printer uses special codes, known as escape codes or escape
sequence codes, as a way to control the print pitch (pica, elite,
or condensed) and the distance the paper advances at the end of a
printed line (line feed). Each printer brand defines it's own

41













codes to control these functions. The control codes for your
printer will be listed in your printer manual.

CheckBook Plus uses printer control codes ONLY when printing
checks. The control codes are initially set for the IBM-
Proprinter, since most printers either use, or can emulate, this
printer mode. You will need to change the control codes ONLY if
you use the check printing feature and you are unable to get your
printer to print the print pitch and line feed you want.

To change the control codes:

1. Open the Change Printer Codes input window by selecting
the Change Printer Codes command from the Options menu.

2. Type in the information in the input window.

The Change Printer Codes input window is used to change the
control codes that are sent to your printer when printing checks.
Follow the steps outlined below to change the control codes:

1. Refer to your printer manual to determine the control
codes you need to enter in the Pica, Elite, Condensed,
and Half Line Feed fields in the window.

2. Enter the numeric control codes for each field preceded
by a backslash (\). For example, you would enter the
control code sequence: 27 65 6 27 50 as \27\65\6\27\50.

Press the Enter key when you are ready to save the control codes.

Press the Escape key to close the window without changing the
control codes.

CHANGE WINDOW COLORS OPTION
---------------------------

The Change window Colors command is used to change the foreground
and background colors for the current window open on the screen.

To change the colors of a window:

Open the Change Colors window by selecting the Change Colors
command from the Options menu.

The Change Colors window contains the following color options:

Foreground: the color of the text in the window.

Background: the window color.

Border: the color outside the Register window.

42














NOTE: the border color can only be changed if the Register
window is open when the Change Colors command is activated.

You can use the keyboard or a mouse to change window colors:

KEYBOARD TECHNIQUE:

1. Use the Tab key to highlight either the foreground,
background, or border color area.

2. Use the up and down arrow keys to move the Selector Bar
to the color you want.

To save the selected colors, use the Tab key to highlight
the command button, then press the Enter key.

To close the Change Colors window without changing the
colors, use the Tab key to highlight the command
button and press the Enter key or press the Escape key.

MOUSE TECHNIQUE:

1. Point the mouse cursor to a foreground, background, or
border color.

2. Click the left mouse button.

To save the selected colors, click the left mouse button on
the command button.

To close the Change Colors window without changing the
colors, click the left mouse button on the command
button or outside the Change Colors window.



















43













Chapter 13 - BACKING UP YOUR DATA FILE
--------------------------------------

It's a good practice to frequently backup your data file to a
diskette to guard against accidental loss of data in the event of
a hardware or disk media failure. The backup procedure only
requires a few seconds to complete and could save you many hours
of re-entering information should your data file become damaged.

----------------------------------------------------------------
YOU WILL NEED A FORMATTED DISKETTE TO BACKUP TO A FLOPPY DRIVE.
----------------------------------------------------------------

It is recommended that you use the Backup command to copy your
data file to a diskette. However, you can backup to a different
hard (fixed) disk drive.

The Backup File procedure copies the information for the current
file you are working with to the backup disk or diskette you
specify. Only the actual data records in the file are copied to
the backup disk. The file indexes and any file space allocated
to deleted records is not copied to the backup disk.
Accordingly, the file size on the backup disk could be
significantly smaller than the file size on the source disk.

To Backup your data file:

1. Open the Backup Data File input window by selecting the
Backup File command from the File menu.

2. Type in the drive letter in the input window.

The Backup Data File input window is used to enter the letter for
the disk drive that the data file will be backed up to
(destination drive for the file). Enter the drive letter in the
window and press the Enter key, or press the Escape key to cancel
the Backup command.

After the drive letter has been entered and the Enter key
pressed, a backup message will be displayed on the screen
notifying you that the backup is in-process. As the records are
copied, a record counter will be displayed at the bottom of the
screen.










44













Chapter 14 - INITIALIZING A NEW YEAR
------------------------------------

The Initialize New Year procedure copies the current file intact
to an archive file you specify, then removes the transactions
from the current file dated before January 1 of the year you
specify. Only the transactions are removed from the current
file. The memorized transactions, categories, and category
totals are not removed, so you can still view and print
historical category summary information in the current file after
you initialize a new year.

After you initialize a new year, you can still work with the
information in the archive file created by the initialize new
year procedure. To use the archive file, use the Set Data File
command on the File menu to enter the name you specified for the
archive file and the disk drive and directory.

You are not required to initialize a new year. However, you
could conceivably accumulate so many transactions in your current
file that the file will not fit on your disk or backup disk.

To Initialize a new year:

1. With the Register window open, open the Initialize New
Year input window by selecting the Initialize New Year
command from the File menu.

2. Type in the information in the input window.

The Initialize New Year input window is used to enter the file
name and disk location where your current file will be archived
(copied to). Type in the information in the window as follows:

Enter the name for the archive file that your current file
will be copied to. The name can be any combination of
letters or numbers up to 8 characters.

Enter the letter for the disk drive where the archive file
will be located. On most MSDOS or PCDOS systems, the letter
A represents the first floppy disk drive, and the letter C
represents the first hard (fixed) disk drive.

Enter the directory name for the disk directory where the
file will be located. The name can be any directory or
subdirectory name that has been created on the disk drive.
Precede the directory and subdirectory name with the
backslash (\) character. Refer to your DOS manual if you
are not familiar with disk directories.

NOTE - The directory name you enter must already exist on
the disk. You can't create a directory from within the

45













CheckBook Plus program. If you want to create a new
directory, you must first exit CheckBook Plus, use the DOS
Make Directory ("MD") command to create a new directory,
then restart CheckBook Plus and enter the directory name you
created.

Type in the year in the: Remove transactions from current
file dated before 1-1-yyyy field.

Press the Enter key to begin the archive process.

Press the Escape key to close the input window without archiving.









































46













Chapter 15 - IF YOU HAVE A PROBLEM
----------------------------------

CheckBook Plus uses dialog boxes to notify you if it is having a
problem carrying out a command or action. Below is a description
of the error messages used:

ERROR MESSAGES:
---------------

Already On File: A record with the same key as the record you
are attempting to add is already on the file.
For example, a duplicate check number, a
duplicate account name, or a duplicate
category name.

DataBase Needs This message means your data file has become
Repair: corrupted. This could result from a power
failure, or if your computer was turned or
re-booted while CheckBook Plus was running.

The Database repair utility, ISAMREPR.EXE,
should fix the problem. Refer to Appendix B
for information on running the repair
utility.

Device I/O Error: An input or output error occurred when the
program was using a device, such as a disk
drive or printer. Attempts to read or write
to an unformatted disk will cause the error.
Make sure the cable(s) to your printer or
external disk are secure.

Directory Not The directory name you entered is not on the
Found: disk.

Disk Full: There is insufficient space on the disk to
store the information. Try deleting any
unnecessary files from the disk.

Disk Media Error: A physical flaw was detected on the disk
drive. Try using a different disk or
reformatting the disk.

Invalid Drive: The disk drive you selected is not a valid
drive.







47













Out Of Memory: More memory is required than is available to
run the program or to carry out a command.
Try unloading memory-resident (TSR) programs
or device drivers. If you are running the
program from a DOS shell or menu program, try
running the program from the DOS command
line.

Out Of String See out of memory error above.
Space:

Printer Not Ready: Printer is off line, turned off, or out of
paper.

Too Many Files: This error normally occurs only if the FILE=
and/or BUFFERS= parameter(s) in your
CONFIG.SYS file are set too low. Try re-
setting these parameters to: FILES=30; and
BUFFERS=20; then re-start your computer.
Refer to your DOS documentation if you are
not familiar with the CONFIG.SYS file.


Should you encounter a problem that you are unable to resolve,
please make a note of the error message and procedure being
performed when you experienced the problem, and contact us.



























48













Appendix A - SHORTCUT KEY LIST
------------------------------

With the Register window open:
------------------------------
Command Shortcut Key
----------------- ------------
Add Check/Debit Ctrl+C
Add Deposit/Credit Ctrl+D
Memorize Transaction Ctrl+M
Recall Transaction Ctrl+R
Edit Transaction Ctrl+E
Delete Transaction Delete Key
Find Transaction Ctrl+F
Next Find Ctrl+N
Goto Date Ctrl+G
Select Category Ctrl+S*

* Available only when Payment or Deposit input window is open.


With the Account window open:
-----------------------------
Command Shortcut Key
----------------- ------------
Add Account Ctrl+A
Edit Account Ctrl+E
Delete Account Delete Key


With the Category Totals window open:
-------------------------------------
Command Shortcut Key
----------------- ------------
Add Category Ctrl+A
Edit Category Ctrl+E
Delete Category Delete Key
Work With Budget Ctrl+B


With the Memorized Transactions window open:
-------------------------------------------
Command Shortcut Key
----------------- ------------
Add Transaction Ctrl+A
Edit Transaction Ctrl+E
Delete Transaction Delete Key






49













With any window open:
-------------------------------------------
Command Shortcut Key
----------------- ------------
Help F1 function key
Calendar F2 function key
Desktop Calculator F3 function key
Financial Calculator F4 function key
Exit Program Ctrl+X












































50













Appendix B - USING ISAMREPR UTILITY
-----------------------------------

CheckBook Plus uses Microsoft's Indexed Sequential Access Method
("ISAM") to create and maintain data files. Data files created
by CheckBook Plus have a file extension (".MDB"). A stand-alone
utility (ISAMREPR.EXE) is supplied with the software to repair
your data files should the need ever arise.

Since this utility is a stand-alone executable program, it cannot
be used from within the CheckBook Plus program. You must exit
CheckBook Plus and execute the programs from the DOS command
line.

ISAMREPR UTILITY
----------------

Should an abnormal termination occur while CheckBook Plus is
running, the data file you are working with could become
corrupted. If you get the error message: DATABASE INCONSISTENT
or DATABASE NEEDS REPAIR when you start CheckBook Plus, this
means that your data file needs to be repaired.

The ISAMREPR.EXE utility systematically goes through the file and
rebuilds the indexes the information. The repair utility cannot
recover information for a file on a defective disk.

The syntax for the ISAMREPR utility is:

ISAMREPR
| | |
| | |---- Name for the file to be repaired.
| |
| |------------- Utility command name.
|
|-------------------- Disk path where ISAMREPR.EXE is
located.

To run the ISAMREPR utility:

1. Make the disk directory where the file to be repaired
is located the current directory by using the DOS
Change Directory ("CD") command.

2. Refer to the examples below to execute the utility.








51













EXAMPLE 1:

Assume the name for the file to be repaired is HOME.MDB
and it is located on drive D: in a directory named CB5.
Also, assume the ISAMREPR.EXE program is on the same
disk and in the same directory. With D:\CB5 the
current directory, type the following command then
press the Enter key:

ISAMREPR HOME

NOTE - in this example, the current drive and directory
is D:\CB5 and the ISAMREPR.EXE utility and the file to
be repaired, HOME.MDB, are on the same disk and in the
same directory, so a path name is not required.

EXAMPLE 2:

Assume the name of the file to be repaired is BIZ.MDB
and it is located on drive D: in a directory named
BUSINESS. Also, assume the ISAMREPR.EXE program is on
drive C: in a directory named CBPLUS. With D:\BUSINESS
the current directory, type the following command then
press the Enter key:

C:\CBPLUS\ISAMREPR BIZ

Upon completion, the repair utility will display the message:

"Repair of database filename.mdb completed successfully."

if it is able to repair the data file.





















52













Appendix C - ISAMPACK UTILITY
-----------------------------

When information (account, transactions, categories, etc) is
deleted from CheckBook Plus data files, the size of the file does
not change. Instead, file space occupied by the deleted
information is marked and reused as new information is added to
the file. If a large amount of information is deleted from a
file, such as when an account is deleted that contained a large
quantity of transactions, the file space occupied by deleted
information can become excessive. The ISAMPACK utility can be
used to reclaim the file space allocated to deleted information
and reduce the size of the data file.

Inorder to keep the CheckBook Plus software on one distribution
disk, this stand-alone utility is not included. If you need the
utility, we will be happy to send you a ** FREE ** copy. To
receive a copy, please send your request, along with a check for
$5.00 to cover our costs for shipping and handling. Be sure to
include your address and phone number if they are not on your
check. ** NOTE ** this utility is automatically supplied when
you register CheckBook Plus.

----------------------------------------------------------------
CHECKBOOK PLUS IS FULLY FUNCTIONAL WITHOUT THE ISAMPACK UTILITY.
SAVE THE $5.00 UNLESS YOU REALLY NEED TO COMPACT YOUR DATA FILE.
----------------------------------------------------------------


























53














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