Dec 082017
 
Balancing Act -- Easy to use Checkbook Program.
File BALANCE.ZIP from The Programmer’s Corner in
Category Financial and Statistics
Balancing Act — Easy to use Checkbook Program.
File Name File Size Zip Size Zip Type
BA.EXE 238848 102305 deflated
BA01.OVL 17904 5743 deflated
BA02.OVL 14144 4507 deflated
BA03.OVL 14656 5208 deflated
BACONFIG.DBF 2313 389 deflated
BA_HELP.DOC 29480 5857 deflated
BA_HELP.SCR 1616 881 deflated
BA_LICE.NSE 5467 2186 deflated
BA_USERS.DBF 572 222 deflated
BA_USERS.NDX 1024 141 deflated
BUSINESS.DBF 291 108 deflated
BUSINESS.NDX 1024 45 deflated
PERSONAL.DBF 291 108 deflated
PERSONAL.NDX 1024 45 deflated
SAMPLE.DBF 2237 328 deflated
SAMPLE.NDX 1024 104 deflated

Download File BALANCE.ZIP Here

Contents of the BA_HELP.DOC file


SYSTEM REQUIREMENTS AND INSTALLATION


System Requirements:

. 100% PC compatible computer
. 512K memory (minimum)
. DOS 3.1, or later
. 80 column monochrome or color monitor
. Preprinted check forms (if you are going to print
checks)

Installing Balancing Act on a Floppy Disk System

If you have a hard disk system, you are encouraged to
skip to the section for installing Balancing Act on a
hard disk system.

Before using Balancing Act on a floppy disk system, a
backup of the original disk should be performed. Source
Data Corporation allows the unlimited duplication of
the original disk. We encourage the distribution of
Balancing Act to others, so feel free to give Balancing
Act to a friend.

After a backup copy of Balancing Act has been made, you
are ready to start the program.

If your computer is already on, place your backup copy
of Balancing Act in drive A. At the DOS prompt, type BA
and press return.

Balancing Act's Password Screen will then appear. You
are then requested to enter your User ID. If this is
the first time you are are using Balancing Act, or you
have not changed the User ID, simply press return.
Balancing Act will then ask for a Password. If this is
the first time you are using Balancing Act, or you
have not changed the Password, simply press return.

Balancing Act's Main Menu will then appear.


Installing Balancing Act on a Hard Disk System

Copy all files from the original disk onto the hard
disk. Take the original disk and put it in a safe

place.

Once Balancing Act has been installed on your hard
disk, you simply type BA at the C> prompt (assuming
your hard disk is drive C), and press return.

Balancing Act's Password Screen will then appear. You
are then requested to enter your User ID. If this is
the first time you are are using Balancing Act, or you
have not changed the User ID, simply press return.
Balancing Act will then ask for a Password. If this is
the first time you are using Balancing Act, or you
have not changed the Password, simply press return.

Balancing Act's Main Menu will then appear.


RUNNING THE PROGRAM


Main Menu

Balancing Act's Main Menu is a list of the main
activities available to you. To select an item, use the
up and down arrow keys to highlight the item you want.
Then press return. You can also select an item by
typing its number. To return from a menu item simply
press the escape key or the number 9.

Maintain Check Register

View the Check Register

Upon entering this menu selection, Balancing
Act places you at the end of the check
register, allowing you to view the last 14
entries. During the view mode, you may
enter, review, or delete transaction entries.

To Enter a Transaction

To add a transaction you must move to
the end of the register. You may move
through the register by various means.
Page Down will display the next 14
transactions, or move you to the last
transaction in the register if there
are less than 14 transactions to the
end of the register. Ctrl + Page Down
moves you to the end of the register.

Once the last record in the register is
highlighted, you may press the down
arrow to obtain a blank transaction.
Simply fill in the blanks with the
transaction information, making sure to
make all debits (payments) negative and
all credits (deposits) positive. Once
you have typed in a transaction, you
must record it. This is the only way it
can become a permanent part of your
records.

After typing the last field of the new
transaction, Balancing Act will ask
whether or not you wish to accept the
current highlighted record. Answer Y for
yes and N for no. The transaction is
placed in the register, chronologically,
by date and check number.

To Review a Transaction

You may review your Check Register at
any time. Simply highlight the
transaction you are interested in, by using
the up/down arrow, page up/down, and
ctrl page up/down keys. You may then
edit the highlighted record, by typing
over the existing characters. To accept
these changes simply move off the
highlighted record. Balancing Act will
ask whether or not you wish to accept
these changes. Answer Y for yes and N
for no.

To Delete a Transaction

Highlight the transaction you are
interested in deleting and press the F2
key. Balancing Act will ask whether or
not you wish to delete the highlighted
record. Answer Y for yes and N for no.

NOTE: Once you have deleted a
transaction, it cannot be recovered.
make sure you really want to delete when
you answer Y.

Print the Check Register

You may print the entire check register, or
from a specified page number to the end of
the register. For example, if you wish to
print the entire register, simply select page
1. However, if you only want from page 4 to
the end of the register, select page 4.

Reconcile the Check Register

You begin this process by entering the
ending balance from the bank statement. Then
Balancing Act will display the check register
allowing you to mark the cleared transactions
listed on the statement. You mark transaction
cleared by highlighting the transaction and
pressing return. You will hear a tone and the
transaction will be marked cleared. If you
wish to unclear a transaction simply
highlight the cleared transaction and press
return. You will hear a tone and the
transaction will be unmarked and not
cleared. While you are marking transactions
cleared, Balancing Act will calculate the
amount you need to reconcile and update that
amount at the bottom of the screen.

When you have completed marking the cleared
transactions, press the escape key. Balancing
Act will then prompt you to continue or not.
Pressing Y, for yes, will cause a reconcile
printout to be sent to the printer. If you
wish to suppress this printout simply press N
for no.

Write or Print Checks

Write or Review Checks

Make sure not to enter checks that you have
already written. This routine is for checks
you wish printed on pre-printed check forms
only. Balancing Act will then place checks
entered here into the register.

The Write or Review Checks screen will
display a blank check. Type your check as you
would normally write it. This information will
also be reflected in the register.

To enter a check you would follow the same
procedures as if you were entering the check
on paper. When you move off the memo field
Balancing Act will ask if you wish to accept
the check or not. Press Y for yes and N for
no. After pressing Y for yes the check will
move off the screen allowing the input of a
new check.

If you wish to review previously entered
checks, press page up/down. This will allow
you to review checks you've written but not
yet printed.

While reviewing a previously entered check
you may change any of the information.
However, upon moving off the changed check
Balancing Act will ask if you wish to accept
the changes or not. Press Y for yes and N for
no.

Balancing Act will allow the deletion of a
previously entered check. Press F2 and you
will be asked if you wish to delete the
current check or not. Press Y for yes and N
for no. Once a check has been deleted you
will not be able to recover it.

When you are finished entering or reviewing
checks, simply press the escape key and you
will be asked if you wish to return to the
menu or not. Press Y for yes and N for no.

Print Checks

When you are ready to print the checks you
have entered, Balancing Act provides a Print
Checks window.

The first line of information tells how many
checks you have written and recorded but not
yet printed. The Checks Dated Through field
is the date through which you wish all checks
to be printed.

The Starting Check Number field is where you
enter the check number that is in the
printer. Balancing Act will automatically
increase this number as checks are being
printed.

The Check Form field is for selecting which
check form you are using. Balancing Act comes
preprogrammed from 2 check forms. However, if
you find this does not suit you needs Source
Data Corporation will custom program your
form for a nominal fee. The procedures for
this service and fees are located in the View
Licensing Information menu section.

Finally, the last line of information tells
how many checks entered are dated beyond the
Checks Dated Through field. This gives you
the flexibility of post dating checks and
printing them when they become due.

Generate Reports

Create Transaction Report

This is one of the most valuable features of
Balancing Act. To obtain a report, all you do
is tell Balancing Act what information you
want to see and what form you want to see it.
Balancing Act then goes to work and
automatically produces that report. What
could be simpler?

You start with a report heading. This is the
heading you want to appear at the top of the
report.

Then you enter the date range you are
interested in. Balancing Act will check all
transactions between and including these
dates to see if you want them included in
this report.

Set further restrictions if you wish.
However, remember that the report will
reflect only those transactions that fall
within your specifications. Simply leave
these additional fields at their default if
you do not wish to restrict the report
further.

For payment/deposits/either, select 1, 2, or
3 respectively. The default is 3.

For cleared/not cleared/either, select 1, 2,
or 3 respectively. The default is 3.

For payee matches, type the name of a payee
that you want to report for. You can type the
exact name, or type an "*" as the first
character and Balancing Act will check for
the contents, within payee, of all characters
after the "*".

For memo matches, type the contents of the
memo you want to report for. You can type the
exact memo, or type an "*" as the first
character and Balancing Act will check for
the contents, within memo, of all characters
after the "*".

For subtotal by, select the following:

Don't subtotal

Transactions are printed in
chronological order. No groups or
subtotals.

Week

Transactions are sorted, grouped,
and subtotaled by week, from Sunday
through Saturday.

Two weeks

Transactions are sorted, grouped,
and subtotaled by two week periods,
from Sunday through Saturday.

Half month

Transactions are sorted, grouped,
and subtotaled by twice monthly
periods.

Month

Transactions are sorted, grouped,
and subtotaled by month, starting
on the first and ending on the last
day of the month.

Quarter

Transactions are sorted, grouped,
and subtotaled by quarter.

Year

Transactions are sorted, grouped,
and subtotaled by year.

Payee

Transactions are sorted, grouped,
and subtotaled by Payee.

Memo

Transactions are sorted, grouped,
and subtotaled by Memo.

For Totals only

If you select Y for yes, Balancing Act
will not print individual transactions
but only totals for those groups of
transactions.


When you are finished creating transaction
reports simply press the escape key and you
will be asked if you wish to return to the
menu. Press Y for yes and N for no.


Maintain Bank Account Table

Select a Bank Account

Balancing Act shows the account name in the
lower left corner of the main menu screen. If
you want to use a different account simply
highlight the account you want and press
return. The highlighted account is now
active.

Set Up a New Bank Account

The maximum number of accounts that Balancing
Act will allow is 25.

Balancing Act comes with a PERSONAL account
already set up. You enter the information on
the new account and accept it. The new
account is now accessible through the various
Balancing Act routines.

Copy a Bank Account

Highlight the bank account you wish copied
and press return. Balancing Act will then ask
for the new account information. Enter the
new account information and press return. The
new account will then contain all
transactions from the copying account.

Rename a Bank Account

Highlight the bank account you wish renamed
and press return. Balancing Act will then ask
for the new account information. Enter the
new account information and press return.
Balancing act will then change the name of
the old account to the new name.

Delete a Bank Account

Highlight the bank account you wish deleted
and press return. Balancing Act will then
produce an audible tone and ask if you wish
to delete the account or not. Press Y for yes
and N for no. If you press Y for yes you will
again be prompted if you wish to delete this
account or not. This is to protect you from
accidentally deleting an entire account.
Press Y for yes and N for no. If you press Y
the account will be deleted and will not be
able to be recovered.

Access Notepad


If you've been looking for an efficient way to jot
down those notes you seem to keep loosing,
Balancing Act provides a notepad for that purpose.

Simply select the menu item and Balancing act will
access the notepad section of the program. You
will then be prompted to enter a note name. The
note name can be up to (8) eight characters in
length--and must follow the same rules for
creating a DOS file. If you wish to access the
default note name, NOTEPAD, simply press return
and you will be able to edit NOTEPAD.

Once you are editing a note the following keys are
in effect:

KEY PURPOSE

Up arrow or Ctrl+E Moves up one line

Dn arrow or Ctrl+X Moves down one line

Left arrow or Ctrl+S Move left one
character
Right arrow or Ctrl+D Move right one
character
Ctrl+left arrow or Ctrl+A Move left one word

Ctrl+right arrow or Ctrl+F Move right one word

Home Beginning of current
line
End End of current line

Ctrl+home Beginning of current
window
Ctrl+end End of current
window
PgUp Previous edit window

PgDn Next edit window

Ctrl+PgUp Beginning of memo

Ctrl+PgDn End of memo

Return Move to beginning of
next line
Delete Delete character at
cursor
Backspace Delete character to
left of cursor
Tab Insert tab character
or spaces
Printable characters Insert character

Ctrl+Y Delete current line


When you are finished editing press the Escape key
and Balancing Act will display a pop-up window of
choices.

Save This Document and Exit

Selecting this item will save the current
memo to disk and allow the editing of a new
memo.

Exit Without Saving Document

This item will not save the current memo and
will then allow the editing of a new memo.

Print This Document

Selecting this item will send the memo
directly to the printer.

Set Memopad Defaults

This item allows the maximum flexibility of
Balancing Act's notpad system. It allows the
customizing of certain aspects of the notpad
system.

The various memo configuration items are self
explanatory.

To exit the notepad system the cursor must be in
the file name area. When the cursor is in the file
name area simply press the Escape key and
Balancing Act will return to the main menu.

View Licensing Information

If you wish to view the Licensing Agreement, find
out how to register your copy of Balancing, or
view the disclaimer, select this item from the
menu. You will only be allowed to view this
information. The movement keys described in Access
Notepad will work for this item.


Access System Utilities

Manage User Files

This menu item allows the entering,
reviewing, and deletion of users.

Balancing Act will match the User ID and
Password upon entering the program.

The User Name will be displayed at the bottom
if the main menu screen.

For Default Printer, select one of the
printers defined in the Modify Printer Codes
menu selection. This item will also appear at
the bottom of the main menu screen.

If you wish to get a listing of all users and
their information, select To Print A User
List.

Rebuilding Data Files

This menu item allows the recovery of the
current account.

Simply highlight this selection and press
return.

This feature will not damage your account, it
simply performs some housecleaning functions.

Manage System Tables

Modify Printer Codes

This item allows the tailoring of your system
to support various printers. Balancing Act
will support up to 4 printers. The printer
definition can be attached to your User ID
and Password. Type in the decimal values for
control codes.

Modify System Colors

To modify system colors, simply highlight the
color combination you interested in changing
and press return. You will the see the box in
the left portion of the screen change
according to the color you have selected.
When you are finished selecting the colors
you desire, press the Escape key. Then accept
the colors.

If for some reason you change the colors and
are experiencing strange or unpredictable
results, press Alt+F1 and the original colors
will be reset.





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