Category : Science and Education
Archive   : EGB11.ZIP
Filename : EGB.TXT

Easy Gradebook User's Manual
Version 1.1










Copyright (C) 1992 Randall W. Jenkins
Anne Buchholz Jenkins













































Table of Contents:


Chapter 1. ...... Introduction

Chapter 2. ...... Getting started

Chapter 3. ...... Using Easy GradeBook

Chapter 4. ...... Loading and Saving Files

Chapter 5. ...... Editing Files

Chapter 6. ...... Printing Files

Chapter 7. ...... Grade Options

Chapter 8. ...... Error Messages

Chapter 9. ...... Glossary

Chapter 10. ..... Appendix - Quick reference












































1. Introduction

Easy GradeBook provides the ability to store a class list
and grades. Easy GradeBook automatically calculates student
averages for the scores input into the program. This program
is easy to use and provides an excellent productivity tool
for the overworked teacher.

Features:

Class list size of 40 students and up to 48 grade
entries per student.

Automatic alphabetizing of the class list.

Calculation of the average, and standard deviation of a
given grade list.

Calculation of individual averages for each student.

Multiple pages of grades for the same class.

Weighting of the grades so that tests and quizzes will not
have the same impact on a students average.

Printing of just the class list or the class list with
grades and averages.

Detailed description of each class grade entry.

Grade entry in either percentage correct format or in a
points missed format. If points missed is selected, the Easy
GradeBook automatically calculates the percentage correct.

DISCLAIMER - AGREEMENT

Users of Easy GradeBook must accept this disclaimer of
warranty: "Easy GradeBook is supplied as is. The author
disclaims all warranties, expressed or implied, including,
without limitation, the warranties of merchantability and of
fitness for any purpose. The author assumes no liability for
damages, direct or consequential, which may result from the
use of Easy GradeBook."

Easy GradeBook is a "shareware program" and is provided at
no charge to the user for evaluation. Feel free to share it
with your friends, but please do not give it away altered or
as part of another system. The essence of "user-supported"
software is to provide personal computer users with quality
software without high prices, and yet to provide incentive
for programmers to continue to develop new products. If you
find this program useful and find that you are using Easy
GradeBook and continue to use Easy GradeBook after a
reasonable trial period, you must make a registration
payment of $ 25.00 USD to Randall W. Jenkins. The $ 25.00
USD registration fee will license one copy for use on any
one computer at any one time. You must treat this software
just like a book. An example is that this software may be
used by any number of people and may be freely moved from
one computer location to another, so long as there is no
possibility of it being used at one location while it's
being used at another. Just as a book cannot be read by two
different persons at the same time.

Commercial users of Easy GradeBook must register and pay for
their copies of Easy GradeBook within 30 days of first use
or their license is withdrawn. Site-License arrangements
may be made by contacting Randall W. Jenkins.


You are encouraged to pass a copy of Easy GradeBook along to
your friends for evaluation. Please encourage them to
register their copy if they find that they can use it. All
registered users will receive a copy of the latest version
of the Easy GradeBook system.

Send your completed registration form to:

Randall W. Jenkins
1800 Viking Ave.
Orrville, Ohio 44667

Compuserve: [72130,1730]


About this manual:

Because Easy GradeBook is such an easy program to use, you
might not need much more information. But, if you do, this
manual provides instruction on every feature of Easy
GradeBook. This manual is organized as follows:

Chapter 1 - Introduction, provides an overview of the
product and its features.

Chapter 2 - Getting started, provides information on how to
install and begin using Easy GradeBook.


Chapter 3 - Using Easy Grade, shows basic instruction
on file organization and a brief tutorial on
using the Easy GradeBook.

Chapter 4 - Loading and Saving Files, provides instruction
on how to load and save files containing class
list and grade information.

Chapter 5 - Editing Files, shows how edit new and existing
Easy GradeBook files, key assignments and cursor
control keys.

Chapter 6 - Printing Files, Shows Easy GradeBook print file
options.


Chapter 7 - Grade Options, Shows how to select grade options
and how each option performs.

Chapter 8 - Error Messages, Shoes the error messages and the
cause and appropriate action.

Chapter 9 - Glossary, list of terms and their meaning.

Chapter 10 - Quick Reference to the Key assignments that
control Easy GradeBook functions.



2. Getting Started

Back up copy:

Before installing the program, it is a good idea to make a
backup copy of the program diskette. To do this, simply copy
the files specified below to a formatted floppy diskette.


Easy GradeBook consists of the following files:

EGB.EXE Program File
EGB.DOC Documentation File
REGIST.TXT Registration Form



System Requirements:

256K bytes of memory.
DOS 2.1 or higher.
100 % compatible IBM PC.



Installing Easy GradeBook:

Once you have made a backup copy, use the backup copy to
load the program or if your system has a fixed disk, copy
the contents of the backup disk to a selected directory on
the fixed disk.

At the DOS prompt C:\> , type EGB, then press enter.

You should see the Easy GradeBook welcome screen. Press any
key to continue.

At this point you should see the Easy GradeBookeditor
screen. There are 8 grades per page and three pages. The
class list is displayed on every page.

To get started entering your class list and grades, use the
cursor keys to position the cursor and type in your entries
starting at the appropriate columns. The Easy GradeBookis
arranged like a book. The grades are displayed in pages.
The current page number is displayed in the top left hand
corner of the edit screen display.

To change the current page use the page up and page down
keys. The class list and student averages are displayed on
every page. The page will change automatically if you move
the cursor to the right when the cursor is positioned in the
g8 grade column.



3. Using the Easy GradeBook

The Easy GradeBook program was designed to be very easy to
use. It offers the type of user interface that will let a
first time user be a productive user of the program.

The user interface features include:

* A single keystroke menu driven interface.

* Simple editing features that are easy to learn.

* Interactive help when using the Options screen.

* Intuitive user interface layout.


The first thing to do when starting a new EGB file is to
enter the class list in the editing mode. When the entire
class list has entered, it can be alphabetized by pressing
the Calc-F4 key. After the class list is complete, enter the
grades by cursoring to the grade columns marked g1 through
g8 (Page 1). Type to toggle Easy GradeBook to data
entry mode. Type in the percentage correct for a given
score. For example, If a student missed 5 points on a 20
point test, type 75 in the row and column assigned to that
particular student and the grade column for the test.

If statistical analysis, or any other option is required,
simply press the Options -F3 key. The options menu will be
displayed, and the interactive help will guide you through.
See Chapter 7 for more information on Grade Options.

After all editing has been done, the grades can be saved to
disk by pressing the Save-F2 key and entering the file name.
Please be sure that different class list files are not
determined by the file name extension.

To exit Easy GradeBook when done, press the Quit-F6 key.


4. Loading and Saving Files

The Easy GradeBook provides for Loading and Saving Class
list and Grade files. In this way, different classes can be
stored for the same semester.

For example, for the Fall 1992 semester ,you wish to
track the scoring for three classes, Math1, Math2 and
Science1. After entering the Math1 class list and grades,
press the Save-F2 key. EGB will prompt you for a subject,
Enter "MATH1". Next EGB will prompt you for a Grading Period;
type "1". Finally EGB will prompt for a Class ID; type "FALL92".

This will save the Math1 class list and grades, along with
the options setup under the MAth1\FALL92.GP1 and Math1.cfg file
names.

Follow the same steps for the Math2 and Science1 class
lists.


To load a file, press the Load-F1 key and follow the same
procedure that was outlined for saving files.




5. Editing Files

The EGB editor is a simple, easy to use editor. You simply
position the flashing cursor using the cursor keys, press
the key and type in the appropriate entry at the
appropriate column.

The Grade entries must be in either percentage correct or
points missed. Letter grade entries are not permitted. The
EGB grade entries default to percentage correct. To change a
grade column to points missed mode you must use the Options
screen. See chapter 7 for more information regarding grade
options.

If you make a mistake when entering a name or a grade, use
the Backspace key to return to the position of the error and
retype the correct entry.

After editing a class list, if you wish to alphabetize the
list, press the Calc-F4 key. The Easy GradeBookwill
alphabetize
the list and display the list on the screen. You can
alphabetize a list at any time by pressing the F4 key. EGB
will automatically transfer any grades that have been
entered.

6. Printing Files

The Easy GradeBookhas a printing feature that allows you to
make a hard copy of just the class list or of the class list
and associated grades and averages.

To print a class list, you must first type in the class list
information or load the information from a disk. Once this
has been accomplished, press the Print-F5 key. The Grade
Book will ask you if you wish to print just the class list.
If you type "y", EGB will proceed with printing the class
list. If you type "n", EGB will proceed with printing the
class list and associated student grades.

Once EGB has started printing, you will not be able to
continue editing until the printing has been completed.



7. Grade Options

The Easy GradeBookhas several optional features that can be
invoked to make the job of tracking and entering scores an
easier one. To enter the Grade option menu, press the F3
key. You should see the Option screen. The Grade number
corresponds to the grade column represented by g1 - g24
seen when editing grades. Select an appropriate grade number
by pressing the space bar. Once a grade number has been
selected, use the cursor keys to move the blinking cursor
to the desired Grade Option. A description of each option
follows:



Entry: Grade number
Valid Range: g1 - g16.
Description: The grade number corresponds to the grade
columns found when editing grades.
To change: Use the space bar.
Default: g1.


Entry: Weight
Valid Range: 0.25 to 8.
Description: Allows for different weighting of grade columns
in calculating student averages.
To change: Use the space bar.
Default: 1.


Entry: Description
Valid Range: Text only.
Description: This space is allotted so that a description of
each grade column can be entered.
To change: Move cursor to the Description row, type in the
entry.
Default: nill.


Entry: Statistical Analysis
Valid Range: ON or OFF.
Description: This turns on the the calculation of the
weighted standard deviation for the selected grade column.
To change: Press the space bar.
Default: OFF.



Entry: Entry type
Valid Range: Percentage Correct or Points Missed.
Description: This entry allows the selection of an entry
mode for the selected grade column. If Percentage correct
is selected then the grades for the entire column must be
entered in the percentage correct format. If Points Missed
is selected, then enter the points incorrect in the
appropriate column of the edit screen.
To change: Press the space bar.
Default: Percentage Correct.



Entry: Total Points
Valid Range: 1 to 999, or N/A.
Description: This entry is only valid if the Point Missed
Entry type is selected. This allows for an entry of the
total points for scoring the entry.
To Change: Use the numeric keys.
Default: Not applicable.


8. Error Messages

Easy GradeBook provides error messages when in cannot
perform a command due to errors in specifying data or device
problems. The error messages are as follows:


Printer not connected - Check the printer to make sure
it is connected and the power switch is turned on.

Printer out of paper - Reload the printer with paper
and print the document.

Path not found - Easy GradeBook was directed to load or save
a file, and the directory or directories in the path
were not found or were specified incorrectly.

Printer failure - General printer failure detected. Check
printer to insure proper operation.

Disk full - Easy GradeBook was directed to save a file on a
diskette or fixed disk and there was no room for the
file on the media.

Drive not ready - Easy GradeBook was asked to load or save a
file on a diskette not properly inserted in the disk
drive. Check the disk drive to insure proper operation.


If you get errors other than those listed, please contact
the author and explain the error and the situation where
the error occurred.



9. Glossary

Class list - The list of students in the class stored by
the Easy Grade.

Diskette - Magnetic media used to store computer data.

DOS - Disk Operating System.

Editor screen - The entry screen used to enter the class
list and associated grades.

Grade number - Corresponds to the grade columns used to
display the Easy GradeBook grades.

Options screen - The entry screen used to select the grade
column options.

Page - The current displayed grade page in the Easy
GradeBook.

Percentage Correct format - An entry format option selected
at the Options screen.

Points Missed format - An entry format option selected at
the Options screen.

Statistical Analysis - An operational option selected in the
Options screen.




10. Appendix - Quick Reference to Key assignments


Function Keys:

F1 - Load a Easy GradeBook class list / grade file.

F2 - Save a Easy GradeBook class list / grade file.

F3 - Set or view grade options.

F4 - Alphabetize class list and calculate averages and
standard deviation.

F5 - Print a loaded Easy GradeBook file

F6 - Exit Easy GradeBook to DOS.


Cursor Control Keys:

up arrow - moves cursor up.
down arrow - moves cursor down.
right arrow - moves cursor to the right or to next Easy
Grade Book page.
left arrow - moves cursor to the left or to previous Easy
GradeBook page.

Pg Up - Moves to previous Easy GradeBook page.
Pg Down - Moves to next Easy GradeBook page.

Home - Moves cursor to top of current Easy GradeBook
page.
End - Moves cursor to the bottom of current GradeBook
page.